Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Mayor and Commonalty and Citizens of the City of London
City of London, Guildhall, PO Box 270
London
EC2P 2EJ
UK
Contact person: Alex Lindsay
E-mail: Alex.lindsay@cityoflondon.gov.uk
NUTS: UKI
Internet address(es)
Main address: https://www.cityoflondon.gov.uk
Address of the buyer profile: www.capitalesourcing.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Legal Case Management System
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
The City of London Corporation requires a fully integrated specialist Legal Case Management System (LCMS). The LCMS must integrate with MS Outlook/Office 365, offer comprehensive integrated document management functionality, comply with current ICT and data security standards and fit with the City of London Corporation’s operating systems and software.
Suppliers must offer the options of an externally hosted solution or one that operates on the City of London Corporation’s own servers as both options are being considered.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
148 512.50
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
City of London.
II.2.4) Description of the procurement
The City of London Corporation requires a fully integrated specialist legal case management system. Suppliers must offer the options of an externally hosted solution or 1 that operates on the City of London Corporation’s own servers as both options are being considered.
The legal case management system must integrate with MS Outlook/Office 365, offer comprehensive integrated document management functionality, comply with current ICT and data security standards and fit with the City of London Corporation’s operating systems and software as follows:
1) Windows10 Enterprise — version 1067 (Build 14393.2312);
2) Microsoft Office 365 ProPlus — Version 1805 (Build 9330.2118);
3) Internet Explorer — Version 11.2312.14393.0;
4) Connected Services — OneDrive and Share Point Server 2010.
The City of London Corporation are interested to receive bids from experienced providers that can deliver a legal case management system that meets our requirements.
The budget stated in this notice is the maximum budget available. It is anticipated that the system will require a maximum budget of 90 000 GBP for implementation costs and a maximum of 25 000 GBP per annum for ongoing licencing, maintenance and support costs. Full costs must be submitted.
The contact term is for an initial 5 year period.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Suppliers must offer the options of an externally hosted solution or one that operates on the City of London Corporation’s own servers, as both options are being considered.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 152-349089
Section V: Award of contract
Title: Legal Case Management System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/01/2019
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
DPS Software Ltd
London
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 148 512.50
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 20794760000
VI.4.2) Body responsible for mediation procedures
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 20794760000
VI.4.4) Service from which information about the review procedure may be obtained
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.5) Date of dispatch of this notice
07/02/2019