Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
ESPO
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
UK
Contact person: Resources Procurement Team
Telephone: +44 1162944021
E-mail: tenders@espo.org
NUTS: UKF21
Internet address(es)
Main address: www.espo.org
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Local Authority Services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
774_18 eProcurement Solutions
Reference number: 774_18
II.1.2) Main CPV code
48490000
II.1.3) Type of contract
Services
II.1.4) Short description
ESPO is seeking to establish a Framework Agreement with a number of service providers for the provision of eProcurement Solutions.
The framework will offer customers access to a number of comprehensive eProcurement web-based solutions and will be split into 7 distinct modules:
— eTendering (including eEvaluation),
— eAuction,
— Dynamic Purchasing System (DPS),
— eContract Management,
— eVendor (supplier management),
— Complete eProcurement Solution.
Service providers must be able to deliver the above 6 core modules as a minimum.
The procure-to-pay module is a non-mandatory solution to be delivered through the framework should the service provider offer the module as part of their services.
— Procure-to-Pay (P2P).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
20 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
48312000
48613000
48470000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
ESPO is seeking to establish a Framework Agreement with a number of service providers for the provision of eProcurement Solutions.
The framework will offer customers access to a number of comprehensive eProcurement web-based solutions and will be split into 7 distinct modules:
— eTendering (including eEvaluation),
— eAuction,
— Dynamic Purchasing System (DPS),
— eContract Management,
— eVendor (supplier management),
— Complete eProcurement Solution.
Service providers must be able to deliver the above 6 core modules as a minimum.
The procure-to-pay module is a non-mandatory solution to be delivered through the framework should the service provider offer the module as part of their services.
— Procure-to-Pay (P2P).
ESPO operates an eProcurement portal, through which it usually conducts tender exercises. However, ESPO has determined that the specialised nature of this procurement means that, in order to be able to demonstrate that the confidentiality of tenders has been preserved, the use of electronic means of communication would require specific tools, devices or file formats that are not generally available or supported by generally available applications. Regulation 22(3) of the Public Contracts Regulations 2015 permits ESPO not to use electronic means of communication in these circumstances. Therefore, ESPO shall carry out communication in accordance with Regulation 22(4) of the Public Contracts Regulations 2015 and the tender process will be completed outside the portal, through a postal exercise.
II.2.5) Award criteria
Quality criterion: Non-price
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.
As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire and Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including ambulance services; registered charities; registered social landlords; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: http://www.espo.org/About-us-%281%29/FAQs/Legal
ESPO has established a commercial trading company, ESPO Trading Ltd, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier will be asked to enter into an additional separate Framework Agreement (the second framework) with ESPO Trading Ltd on materially similar terms to that found in the tender pack to be entered into by ESPO itself.
The second Framework Agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Ltd will enter into the Framework Agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 203-462521
Section V: Award of contract
Contract No: 774_18
Title: 774_18 eProcurement Solutions
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/01/2019
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
BravoSolution UK Ltd t/a Jaggaer
100 New Bridge Street
London
EC4V 6JA
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
EU-Supply Holding AB
Sveavägen 159
Stockholm
S-113 46
SE
NUTS: SE
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
European Dynamics UK Ltd
67 Westow Street
London
SE19 3RW
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
In-Tend Ltd
3a Phoenix Riverside
Rotherham
S60 1FL
UK
NUTS: UKE3
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Proactis Ltd
2nd Floor, I Riverview Court, Castle Gate
Wetherby
LS22 6LE
UK
NUTS: UKE4
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 20 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
As a central purchasing body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: http://www.espo.org/About-us-%281%29/FAQs/Legal
VI.4) Procedures for review
VI.4.1) Review body
Royal Court of Justice Strand
Barnsdale Way, Grove Park, Enderby
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
VI.5) Date of dispatch of this notice
08/02/2019