Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The State Hospitals Board for Scotland
110 Lampits Road, Carstairs
Lanark
ML11 8RP
UK
Telephone: +44 1555840293
E-mail: t.hair@nhs.net
NUTS: UKM95
Internet address(es)
Main address: http://www.tsh.scot.nhs.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00161
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The State Hospitals Board for Scotland Perimeter Security and Enhanced Internal Security Systems 2019
Reference number: D248
II.1.2) Main CPV code
35121000
II.1.3) Type of contract
Works
II.1.4) Short description
The State Hospital is an NHS hospital providing care and treatment for mentally disordered offenders in conditions of high security. The hospital operates a complex and integrated suite of security systems that provide detection, alarm and observations in order to support this care and treatment. Several of these security measures are to be renewed, refreshed and enhanced via a supply and installation contract. The project is estimated to take 24 months. These security measures will include the following systems and equipment:
— perimeter intruder detection systems,
— video surveillance systems (CCTV),
— IP fibre network,
— security control room,
— tubestiles,
— integration with SMS (Cortech Datalog 5),
— staff personal attack alarm system,
— automatic number plate recognition,
— gates and vehicle mitigation,
— access control systems,
— digital radios.
II.1.5) Estimated total value
Value excluding VAT:
5 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM95
Main site or place of performance:
The State Hospital Carstairs Lanarkshire.
II.2.4) Description of the procurement
Please see description in Section II.1.4).
This project has been unsuccessfully advertised previously. This contract notice is an edited version of that published on 22.10.2018. The significant change is that it is now advertised as following a “Restricted procedure: accelerated procedure”.
Other changes are primarily restricted to layout, grammar and minor wording changes in this Contract Notice, the Contract Notice Accompanying Document (available in the “visible to suppliers” part of PCS-t) and the ESPD. The requirement remains substantially the same.
All potential bidders are reminded that they are required to fully read, understand and follow the guidance and instructions of the Contract Notice, Contract Notice Accompanying Document and ESPD.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
This procurement will be conducted through the use of the restricted procedure. All bidders must meet the minimum criteria as detailed in this contract notice/ESPD. Thereafter, in accordance with the criteria and process stated in Section VI.3) (Additional Information), the 5 highest scoring bidders will be selected to be invited to submit a tender.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Financial information:
The financial information requested within the ESPD should cover the last complete 3 years.
— employer's (compulsory) liability insurance — 10 000 000 GBP,
— public liability insurance — 10 000 000 GBP,
— product liability insurance — 10 000 000 GBP.
Please note: The State Hospital will be using a Project Bank Account for this project (mandatory). This will be inclusive of all sub-contractors and major suppliers. Information on Project Bank Accounts is available on the Scottish Governments website.
Minimum level(s) of standards required:
As above.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Suppliers must demonstrate the skills and evidence backed experience to design, install, test and commission a project of this size and complexity as principal security integrators. This will be an absolute prerequisite for bidders. Applied standards will be UK derived British Standards and CE EU standards.
The requirements specified below must be evidenced in the table document at ESPD section 4C.1. Evidence referenced from the description of each project can be supplied in free text at the bottom of the table. Referencing must be clear and additional text must be concise and relevant.
Evidence of involvement in previous projects must include detailed information that allows evaluators to understand:
— details of your organisations involvement in the project,
— the nature of the project and how it meets the essential criteria of relating to successful delivery of complex integrated multiple security systems set in organisations that make up the Critical National Infrastructure (CNI), High Secure Hospitals, Category A prisons, Government or Military settings in the United Kingdom or a compatible EU establishment. (The definition of a CNI site can be found at: https://www.gov.scot/Publications/2011/03/21095856/2 (paragraph 1),
— the approach adopted to project management, including implementation and the commissioning of resultant works. It is important that bidders note that the project will be delivered within a live high security work environment that operates 24 hours a day, 365 days a year where access to the site is controlled, tools are monitored and operatives are constantly escorted in a live environment,
— the hospital therefore requires bidding organisations to evidence superior project management, implementation and commissioning skills that will ensure that the security of the State Hospital is never compromised,
— how you meet the essential criterion of having previous experience of the integration of systems and equipment through the “Cortech Datalog 5” system.
Bidders must provide client contact information for any projects that are used as examples or evidence to support experience. Bidders should be aware that The State Hospital may contact the clients you have identified.
Minimum level(s) of standards required:
As above.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The hospital will be using the NEC3/4 form of Contract. This contract will be subject to regular review meeting throughout the process of the contract and monitored by both the State Hospital Project team and our professional advisors.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
- Accelerated procedure
Justification:
The State Hospital has unsuccessfully advertised this contract previously. Due to the nature and lifespan of some of the equipment and infrastructure the replacement has become urgent, being critical to the hospitals operations.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 204-464010
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/02/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
20/03/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
VI.3) Additional information
The State Hospital will be using the Scottish Government Procurement Journey Evaluation Matrix and selecting bidders for the second stage of this procurement based on the information provided in response to section 4C of the ESPD. Individual question scoring is detailed in the ESPD at each question. Section weightings are:
— 4C1 Technical and professional ability 60 %,
— 4C2 to 4C5 Technicians and technical bodies 5 %,
— 4C6 to 4C6.1 Qualifications 5 %,
— 4C7 Environmental management 10 %,
— 4C8.1 and 2 Manpower 5 %,
— 4C9 Equipment 5 %,
— 4C10 Subcontracting 10 %, the following scoring methodology will be applied; bidders should note that a score of 0–1 in section — 4C.1 will result in the bidder not being taken forward to the second stage of the process:
0) Unacceptable:
Nil or inadequate response. Fails to provide examples that demonstrate an ability to meet the requirement;
1) Poor:
Response partially relevant, but generally poor. Response included some relevant examples but contains insufficient/limited detail or explanation;
2) Acceptable:
Response is relevant and acceptable. The response lacked detail in certain areas;
3) Good:
Response is relevant and good. Response provides sufficient detail on a number of relevant examples all with relevant supporting detail;
4) Excellent:
Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and provides numerous supported examples that demonstrate clear experience.
The State Hospital intends to select the 5 highest scoring bidders to be invited to submit a tender. In the event of a tied score for the fifth position, The State Hospital will invite all bidders receiving that same score to submit a tender.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The State Hospital is keen to ensure the contractors we engage with also engage with the community. The evaluation panel will be taking a particular interest in the community benefits in your submission. Please, if possible, link your responses to the values of the State Hospital, remembering that the hospital cares for adult males in Scotland and Northern Ireland suffering from mental health issues. We fully understand that our service is specialised, however linking any mental health community benefit will be of particular interest.
(SC Ref: 572391)
VI.4) Procedures for review
VI.4.1) Review body
The State Hospitals Board for Scotland
110 Lampits Road, Carstairs
Lanark
ML11 8RP
UK
Telephone: +44 1555840293
E-mail: t.hair@nhs.net
Internet address(es)
URL: http://www.tsh.scot.nhs.uk
VI.4.2) Body responsible for mediation procedures
The State Hospitals Board for Scotland
110 Lampits Road
Lanark
ML11 8RP
UK
Telephone: +44 1555840293
E-mail: t.hair@nhs.net
Internet address(es)
URL: http://www.tsh.scot.nhs.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
1 month from notice of award date.
VI.4.4) Service from which information about the review procedure may be obtained
The State Hospitals Board for Scotland
110 Lampits Road
Lanark
ML11 8RP
UK
E-mail: t.hair@nhs.net
Internet address(es)
URL: http://www.tsh.scot.nhs.uk
VI.5) Date of dispatch of this notice
12/02/2019