Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cassiltoun Housing Association
59 Machrie Road
Glasgow
G45 0AZ
UK
Telephone: +44 1416342673
E-mail: housing@cassiltoun.org.uk
NUTS: UKM82
Internet address(es)
Main address: www.cassiltoun.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15182
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cassiltoun HA Electrical Contract 2019
Reference number: 6266
II.1.2) Main CPV code
71314100
II.1.3) Type of contract
Services
II.1.4) Short description
The work to be undertaken comprises the provision of a term maintenance contract for IEE electrical inspection services internally in flats and non-adopted external lighting systems, PAT testing in the employer’s offices and planned/ [provisional] consequential electrical replacement works (including consumer units; electrical accessories/fittings and rewiring; smoke/CO/Heat detectors, ventilation fans; common entry/rewiring and associated repairs) to the employer’s properties.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Castlemilk G45
II.2.4) Description of the procurement
— the tender evaluation will comprise the ESPD, your quality score for the TQQ, and
— the contract sum stated on the form of tender.
The submitted ESPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the criteria. Only those contractors who achieve an ESPD pass will have their tender quality and cost considered/ evaluated.
The criteria for scoring will be to reach a total percentage score as follows:
Price (tender)- deducting 1 % from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.
Quality- out of 100 for your TQQ submission, ranked in relation to the other Candidates
II.2.5) Award criteria
Criteria below:
Quality criterion: TQQ quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2019
End:
31/03/2020
This contract is subject to renewal: Yes
Description of renewals:
The initial contract period is from 1.4.2019 to 31.3.2020, with options to extend the contract solely at the employer’s discretion on an annual basis thereafter to 31.3.2024.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Refer “Instructions to Contractors and Project Criteria” in tender documents.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
—tendering Contractors and their operatives delivering the services/ works must be NICEIC and/ or Select qualified/ registered,
— all operatives must be UKATA asbestos awareness trained,
— UKAS accredited for compliance in accordance with BS OHSAS 18001 (or equivalent) or if you have successfully met the assessment requirements of a construction-related scheme with registered membership of Safety Schemes in Procurement (SSIP) [or agree to do so],
— agreement to additional financial credit checks including an assessment of your annual turnover and profit over the last 3 financial years, supplemented by enquiries through credit reference agencies [Dunn and Bradstreet],
— an annual turnover more than 80 000,00 GBP, and annual net profit greater than zero in each of the past 3 years,
— the minimum insurance requirements, relevant to this contract, which the Candidate holds [and/ or confirms will be placed prior to date of contract where applicable] are:
—— 5 000 000 GBP cover for public liability,
—— 10 000 000 GBP cover for employer’s liability, and
—— 200 000,00 GBP for contract works or all risks cover.
— electrical testing or replacement works must not be sub-contracted,
— Contractors must include evidence of experience, directly or by in-house team(s), of completion of as many similar electrical term contracts as practicable in the past 5 years for [preferably] RSL’s. The threshold for experience is similar scope, quantity and value of works for a minimum of 2 completed term contracts and the provision of IEE inspections, PAT testing and planned/ consequential electrical repairs/replacements are a pre-requisite of this contract,
— the employer must be permitted to obtain references from any of the Candidate’s clients, whether listed or not, to evidence the quality of service the Candidate states has been previously provided to the employer and/or others,
— operation of a management database system which includes:
—— electronic communication,
—— electronic documentation and certification issue,
—— financial/ payment applications in an agreed format to facilitate component accounting,
—— record photographs,
—— reports on no-access, progress/completion,
—— measurement/reporting of KPIs, and providing bespoke reports in .xlsx or.csv format as agreed with the employer.
— operation of a quality management system to ensure there is a single, clearly identified local point of contact/quality controller and that quality is managed effectively.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
NICEIC or Select registered electrical Contractors.
III.2.2) Contract performance conditions
Refer “Instructions to Contractors and Project Criteria” in tender documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/03/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
14/03/2019
Local time: 14:00
Place:
59 Machrie Road, Glasgow G45 0AZ
Information about authorised persons and opening procedure:
Board members and staff in accordance with HA procedures.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Refer “Instructions to Contractors and project criteria” in tender documents
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=573504.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:573504)
VI.4) Procedures for review
VI.4.1) Review body
Atkinson Partnerships
65 Fullarton Drive
Troon
KA10 6LF
UK
Telephone: +44 1413412044
VI.5) Date of dispatch of this notice
12/02/2019