Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Staffordshire County Council
Staffordshire Place 1, Tipping Street
Stafford
ST16 2DH
UK
Contact person: Laura Kendall
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG24
Internet address(es)
Main address: https://www.staffordshire.gov.uk/Homepage.aspx
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.1) Name and addresses
Lichfield District Council
Lichfield
UK
Contact person: Laura Kendall
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.staffordshire.gov.uk/Homepage.aspx
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.1) Name and addresses
East Staffordshire Borough Council
Burton
UK
Contact person: Laura Kendall
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.staffordshire.gov.uk/Homepage.aspx
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.1) Name and addresses
Cannock Chase District Council
Cannock
UK
Contact person: Laura Kendall
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.staffordshire.gov.uk/Homepage.aspx
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.1) Name and addresses
Stafford Borough Council
Stafford
UK
Contact person: Laura Kendall
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.staffordshire.gov.uk/Homepage.aspx
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.1) Name and addresses
Newcastle under Lyme Borough Council
Newcastle under Lyme
UK
Contact person: Laura Kendall
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.staffordshire.gov.uk/Homepage.aspx
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.1) Name and addresses
South Staffordshire Council
Codsall
UK
Contact person: Laura Kendall
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.staffordshire.gov.uk/Homepage.aspx
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.1) Name and addresses
Tamworth Borough Council
Tamworth
UK
Contact person: Laura Kendall
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG3
Internet address(es)
Main address: https://www.staffordshire.gov.uk/Homepage.aspx
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.1) Name and addresses
Stoke on Trent City Council
Stoke on Trent
UK
Contact person: Laura Kendall
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG23
Internet address(es)
Main address: https://www.staffordshire.gov.uk/Homepage.aspx
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.2) Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries – applicable national procurement law:
English
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Provision of a Council Tax Discount and Reduction Review Service
Reference number: IA1110
II.1.2) Main CPV code
66171000
II.1.3) Type of contract
Services
II.1.4) Short description
Each Council will conduct reviews of all Council Tax reductions which are relevant to the occupancy of a property and those residents. This will typically include:
— all single person discounts,
— all other Council Tax discounts,
— all empty properties, including long term voids, which do not attract a reduction,
— all Local Council Tax Reduction (LCTR) cases, in so far as the residents occupying the household will be reviewed. Income, capital, etc. will not be reviewed as a part of this project.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Data Matching Service
II.2.2) Additional CPV code(s)
79212100
II.2.3) Place of performance
NUTS code:
UKG24
Main site or place of performance:
Staffordshire
II.2.4) Description of the procurement
If a Council requires services from this lot 1, it shall provide details of the cases to be reviewed, in an agreed format (e.g. NFI format). The Contractor will match the data to its own records and databases and report to the Council the likelihood of undeclared occupants living at the address and the names of other occupants that it believes may be resident, and any other evidence to support the contention that other residents exist.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Full Managed Service
II.2.2) Additional CPV code(s)
79212100
II.2.3) Place of performance
NUTS code:
UKG24
Main site or place of performance:
Staffordshire
II.2.4) Description of the procurement
Should a Council require the Contractor to investigate any mismatches, update their systems with the results of the investigations and deal with any subsequent Council Tax payer contact, it shall request services from this lot 2. In this case, access will be provided to relevant systems, files and information held by the Council and the Contractor will be expected to update the Council’s records throughout the project.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 192-434369
Section V: Award of contract
Lot No: 1
Contract No: IA11101
Title: Data Matching Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/02/2019
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Synectics Solutions Ltd
Synectics House, The Brampton
Newcastle under Lyme
ST5 0QY
UK
NUTS: UKG2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 600 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: IA1110
Title: Full Managed Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/02/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Capita Business Services Ltd
30 Berners Street
London
W1T 3LR
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 400 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Staffordshire County Council
Tipping Street
Stafford
ST16 2DH
UK
VI.4.2) Body responsible for mediation procedures
Staffordshire County Council
Tipping Street
Stafford
ST16 2DH
UK
VI.4.4) Service from which information about the review procedure may be obtained
Staffordshire County Council
Tipping Street
Stafford
ST16 2DH
UK
VI.5) Date of dispatch of this notice
12/02/2019