Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Edinburgh
Charles Stewart House, 9–16 Chambers Street
Edinburgh
EH1 1HT
UK
Contact person: Caroline Brown
Telephone: +44 1316509643
E-mail: c.m.brown@ed.ac.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.ed.ac.uk/schools-departments/procurement/supplying
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
EC0767 Maintenance of LEV Systems and Fume Cupboard Systems
Reference number: EC0767
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Edinburgh Building Services invites competitive tenders for an inspection, testing, maintenance and remedial services contract to the University of Edinburgh's Estate of approximately 900 plus varied Local Extract Ventilation systems and Fume Cupboard Systems.
This project will be divided into 2 lots.
We will apply a 2-stage Restricted Procedure. For each lot, bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit means of proof at a later stage. Specific selection requirements are detailed in Section III of this Notice, are the same for each lot unless otherwise indicated. When completing the ESPD, bidders must have regard for the specific requirements in this notice.
Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
186 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Kings Building
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
Lot 1: Kings Building.
The University is seeking the appointment of suppliers for the provision of inspection, testing, maintenance and remedial services to the University of Edinburgh's Estate of approximately 900 + varied Local Extract Ventilation systems and Fume Cupboard Systems. For Lot 1 the current number of Fume Cupboards and LEV System are 677. This figure is not exhaustive and units may be added/deleted as required. Bidders should note that some of the systems are situated in restricted areas which will require those carrying out the services to follow strict University and Home Office procedures. More detail will be provided at ITT stage.
It is intended that the contract is in place for an initial 3 years with the option to extend for a further 1 year in total.
The University will not appoint the same service provider for both lots. If a bidder is successful in lots 1 and 2, then they will be allocated the highest value lot (lot 1). The second placed supplier for lot 2 will be awarded the contract for that area. The supplier with the Most Economically Advantageous Tender (MEAT) will be awarded to each lot.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 80
Price
/ Weighting:
20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Meds and Vets, Central and Moray House Campus
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Meds and Vets, Central and Moray House Campus.
II.2.4) Description of the procurement
Lot 2: Meds and Vets, Central and Moray House Campus.
The University is seeking the appointment of suppliers for the provision of inspection, testing, maintenance and remedial services to the University of Edinburgh's Estate of approximately 900 + varied Local Extract Ventilation systems and Fume Cupboard Systems. For lot 2 the current number of Fume Cupboards and LEV System: 276. This figure is not exhaustive and units may be added/deleted as required. Bidders should note that some of the systems are situated in restricted areas which will require those carrying out the services to follow strict University and Home Office procedures. More detail will be provided at ITT stage.
It is intended that the contract is in place for an initial 3 years with the option to extend for a further 1 year in total.
The University will not appoint the same service provider for both lots. If a bidder is successful in lots 1 and 2 then they will be allocated the highest value lot (lot 1). The second placed supplier for lot 2 will be awarded the contract for that area. The supplier with the Most Economically Advantageous Tender (MEAT) will be awarded to each lot.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 80
Price
/ Weighting:
20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 019-039433
Section V: Award of contract
Lot No: 1
Title: Kings Building
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/01/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 3
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
H & V Commissioning Services Ltd
Kilknowe Office, 16 Barrmill Road
Galston
KA4 8HH
UK
Telephone: +44 1563821991
Fax: +44 1563822220
NUTS: UKM93
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 118 080.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Meds and Vets, Central and Moray House Campus
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/01/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 3
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Crowthorne Hi-Tec Services Ltd
Unit 16 Eelmoor Road
Farnborough
GU14 7XA
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 68 760.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Note: for each lot, bidders must complete the ESPD (Scotland) to demonstrate adherence to the Exclusion and Selection Criteria for this procurement. If there are named subcontractors/technicians upon which the bidder will rely to meet the selection criteria, these named parties must complete and reattach the ESPD Supplier Response Forms (MO Excel document) attached to ESPD questions 2C.1.1 (Technicians) and 2D.1.2 (Subcontractors) on PCS-T. These parties must complete the first 3 sections of the ESPD form, as well as any part of the section 4 selection criteria that the main bidder will rely upon the parties to fulfil. If parties have not yet been identified, this information may be required at a later date. The University reserves the right to request information from relevant parties upon whom the main bidder will not rely to meet the selection criteria.
Exclusion statement:
The University of Edinburgh is committed to protecting and respecting human rights and has a zero tolerance approach to slavery and human trafficking in all its forms. The University is also committed to promoting fair working practices and embedding equality and diversity across all its work. Bidders and subcontractors engaged in the delivery of this contract may be excluded if they have not met applicable social, environmental and labour obligations under national, EU, and international law. This includes obligations for certain organisations under:
— the Modern Slavery Act 2015 (available at http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted),
— the ILO conventions and other measures listed in Annex X of Directive 2014/24/EU (available at http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&from=EN),
— the Equalities Act 2010 (available at https://www.legislation.gov.uk/ukpga/2010/15/contents),
— the Employment Relations Act 1999 (Blacklists) Regulations 2010 (http://www.legislation.gov.uk/uksi/2010/493/contents/made) — this is grounds for mandatory exclusion or termination at any procurement or contract stage.
At any stage, bidders and/or relevant subcontractors may be required to provide statements and means of proof demonstrating their compliance with these obligations or the reliability of their self-cleansing measures, including the annual statement as provided for by section 54 of the Modern Slavery Act for organisations with a turnover of 36 000 000 GBP or over.
(SC Ref: 573520)
VI.4) Procedures for review
VI.4.1) Review body
University of Edinburgh
Charles Stewart House, 9–16 Chambers Street
Edinburgh
EH1 1HT
UK
Telephone: +44 1316509643
Internet address(es)
URL: http://www.ed.ac.uk/schools-departments/procurement/supplying
VI.5) Date of dispatch of this notice
12/02/2019