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Summary

OCID:
Published by:: Hertford Regional College
Authority ID:: AA74767
Publication date:: 21 February 2019
Deadline date:: 22 March 2019
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Tender Information:

The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the college facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.

The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide premises that are fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for three years in duration from 1.8.2019 until 31.7.2022 with the option to extend upon agreement with the Client for a further 2-year period. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

The client will require the sum of 5 200 GBP to be added to your bidding model to cover the cost of running this tender. This cost will be paid in full by the successful Supplier to the client upon contract award and will be recovered by the successful supplier via charging this in as part of the 3-year contract cost.

Current cleaning arrangements:

— at present there are 33 cleaning staff employed at the 2 campuses where the structure is:

— non-working cleaning supervisors 20 hours per week on both sites,

— one additional working supervisor 15 hours per week on the Broxbourne site,

— there are 19 cleaning operatives on the Broxbourne site and 14 on the ware site each day,

— there is one day cleaner on the ware site 10:00 a.m. to 4:00 p.m. each and three day cleaners on the Broxbourne site each day with the hours being 10:00 a.m. to 2:00 p.m./12:00 p.m. to 2:00 p.m./2:00 p.m. to 5:00 p.m.

— the current contractor is Evergreen Facilities Services,

— there are no incumbent members of cleaning staff who are members of the LGPS,

— please be advised that the client has a minimum requirement for a supplier’s employers liability/public liability and professional indemnity insurance of 5 000 000 GBP,

— the minimum annual turnover that your organisation must have achieved to be considered for this opportunity is 1 000 000 GBP,

— the annual value of the current contract is 304 323 GBP.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Hertford Regional College

Ware Campus, London Road

Ware

SG12 9JF

Telephone: +44 1276-673880

E-mail: pqq@litmuspartnership.co.uk

NUTS: UKH23

Internet address(es)

Main address: http://www.hrc.ac.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.litmuspartnership.co.uk/project/hertford_regional_college

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Hertford Regional College — Tender for Cleaning Services

II.1.2) Main CPV code

90911200

II.1.3) Type of contract

Services

II.1.4) Short description

The successful supplier will be required to provide cleaning services at Hertford Regional College, a vibrant further education college with ambitious targets operating across 2 campuses.

We provide further education and higher education learning to students mainly between 16 and 19 but also other leaning courses to all ages. We have 2 main campuses in Ware SG12 9JF and Broxbourne EN10 6AE and both sites were redeveloped in 2009 with new state of the art buildings with specific areas on each site designed to suit the teaching needs.

Further information is provided in the SQ Document.

II.1.5) Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKH23

Main site or place of performance:

Hertford Regional College

Hertfordshire

United Kingdom

II.2.4) Description of the procurement

Tender Information:

Current cleaning arrangements:

— at present there are 33 cleaning staff employed at the 2 campuses where the structure is:

— non-working cleaning supervisors 20 hours per week on both sites,

— one additional working supervisor 15 hours per week on the Broxbourne site,

— there are 19 cleaning operatives on the Broxbourne site and 14 on the ware site each day,

— the current contractor is Evergreen Facilities Services,

— there are no incumbent members of cleaning staff who are members of the LGPS,

— please be advised that the client has a minimum requirement for a supplier’s employers liability/public liability and professional indemnity insurance of 5 000 000 GBP,

— the minimum annual turnover that your organisation must have achieved to be considered for this opportunity is 1 000 000 GBP,

— the annual value of the current contract is 304 323 GBP.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2019

End: 31/07/2024

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 22/03/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 29/03/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which Contract Notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The selection questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/hertford_regional_college

The closing date for receipt of the selection questionnaire is 22.3.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to the Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic/financial standing (where indicated in the selection questionnaire) shall be returned to the Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4) Procedures for review

VI.4.1) Review body

Hertford Regional College

Ware

VI.5) Date of dispatch of this notice

15/02/2019

Coding

Commodity categories

ID	Title	Parent category
90911200	Building-cleaning services	Accommodation, building and window cleaning services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: pqq@litmuspartnership.co.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Hertford Regional College — Tender for Cleaning Services

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.5) Estimated total value

II.1.6) Information about lots

II.2) Description

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

III.1.3) Technical and professional ability

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

VI.3) Additional information

VI.4) Procedures for review

VI.4.1) Review body

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information