Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Bishop Ullathorne Catholic School
Leasowes Avenue
Coventry
CV3 6BH
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG31
Internet address(es)
Main address: http://www.bishop-ullathorne.org.uk
I.1) Name and addresses
Cardinal Newman Catholic School
Sandpits Lane, Keresley
Coventry
CV6 2FR
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG33
Internet address(es)
Main address: http://www.cardinalnewman.coventry.sch.uk
I.1) Name and addresses
Christ the King Catholic Primary School
Scots Lane, Coundon
Coventry
CV6 2DJ
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG33
Internet address(es)
Main address: http://www.ctk.coventry.sch.uk/
I.1) Name and addresses
St Augustine's Catholic Primary School
Heathcote Street, Radford
Coventry
CV6 3BL
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG33
Internet address(es)
Main address: https://www.staugustinesprimary.net/
I.1) Name and addresses
St Elizabeth's Catholic Primary School
Foleshill, St Elizabeth's Road
Coventry
CV6 5BX
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG33
Internet address(es)
Main address: http://www.st-elizabeths.coventry.sch.uk
I.1) Name and addresses
St John Vianney Catholic Primary School
Mount Nod Way, Mount Nod
Coventry
CV5 7GX
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG33
Internet address(es)
Main address: http://www.sjv.coventry.sch.uk
I.1) Name and addresses
St Thomas More Catholic Primary School
120 Knoll Drive, Stivichall
Coventry
CV3 5DE
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG33
Internet address(es)
Main address: http://www.st-thomasmore-coventry.org.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/holy_cross_mac
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Holy Cross MAC — Tender for Catering Services
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
Holy Cross MAC school communities are united as the family of God to provide an outstanding Catholic education for all of their Pupils. With Christ at the centre of all that they do, they will inspire every child to be the best person they can be by developing their God given gifts and talents.
Holy Cross MAC will become an entity in September 2019 and will comprise the following schools:
— Bishop Ullathorne Catholic School,
— Cardinal Newman Catholic School,
— Christ The King Catholic Primary School,
— St Augustine Catholic Primary School,
— St Elizabeth Catholic Primary School,
— St John Vianney Catholic Primary School,
— St Thomas More Catholic Primary School.
Further information is provided in the SQ Document.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG33
Main site or place of performance:
See II.1.4) Short description
Coventry
West Midlands
UNITED KINGDOM
II.2.4) Description of the procurement
The contract being tendered is for 3 years in duration from 1.8.2019 until 31.7.2022, with the option to extend the contract term for a further term of up to 2 years and will operate as a guaranteed performance contract, with the successful supplier offering the schools a guaranteed cost per annum for the provision of catering services. Sovereignty of any cash tariff is to remain with the schools for the duration of this contract.
The MAC is expected to grow in the number of Schools becoming part of the MAC during this contract period. The provision of catering services within any further schools, when they have joined the MAC, may fall under the scope of this contract. The successful supplier would be expected to provide the catering service within the additional Schools, using the same costing model, ratios etc. that they applied to their successful financial submission for the MAC, at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAC.
Whilst Holy Cross MAC prioritises value for money as a key objective of the competitive tender process, the school are not obliged to accept the lowest price.
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the teaching and support staff and students on roll, all of whom have a focus on the introduction of exciting new food concepts to satisfy a wide range of tastes and dietary requirements. The schools would wish the successful supplier to review the current range of services offered and make recommendations accordingly.
The contract offered covers the scope for the provision of all catering services within the schools, which currently includes breakfast, lunch, all hospitality and free issue requirements. We would like the successful supplier to consider the introduction of a morning break offer at each school. Free School Meals, Universal Free School Meals and hospitality will be charged based on consumption and at net food cost.
Holy Cross MAC expects the successful supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The schools expect the successful supplier to evidence, through their bid, how they shall support and complement its values and support the principles of Keeping children safe in education.
Holy Cross MAC believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. As a result, the schools are very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful supplier.
As a MAC who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the supplier’s tender submission would be welcomed. The schools would wish for the supplier to look at making this investment within the existing dining areas, with attention being given to the upgrade of the current cashless systems and introduction of new systems where none are currently installed, the upgrade of the counter layouts and furnishings and the implementation of a procedure that would assist in producing a reduction of current queuing times.
Further information is provided in the SQ Document.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2019
End:
31/07/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/03/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
12/04/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/holy_cross_mac
The closing date for receipt of the Selection Questionnaire is 22.3.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic/financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Holy Cross MAC
Coventry
UK
VI.5) Date of dispatch of this notice
16/02/2019