Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Optivo
125 High Street
Croydon
CR0 9XP
UK
Telephone: +44 8001216060
E-mail: procurement@optivo.org.uk
NUTS: UK
Internet address(es)
Main address: http://www.optivo.org.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA8521
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Commercial IT Replacement
Reference number: OP 7060
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
To provide a commercial booking system for our student and key worker accommodation.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
200 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Our Technology infrastructure is based in Kent.
II.2.4) Description of the procurement
The purpose of this project is to source a new IT system provider for our student and key worker portfolio. Our top level key requirements are:
— clear, flexible and intuitive interface: must be easy to use with the ability to customise the layout for the individual user’s requirements,
— dashboard: a dashboard view for instant monitoring and reporting of relevant alerts,
— web based: having a web based solution reduces the complexity of having to install client software on each machine. Must support and render on multiple browsers,
— customisation: to meet the individual needs of sites,
— configuration of existing fields: the ability to customise existing fields and status,
— custom fields: the ability to add our own custom fields and set rules,
— self-service portal: a web based portal for customers to apply for services online, add updates and check the progress of their request,
— integration to MISIS (Middlesex Integrated Student Information System — Ellucian Banner): 2-way integration to allow transfer of student information.
II.2.5) Award criteria
Quality criterion: Specification
/ Weighting: 25
Quality criterion: Scenario based demo's
/ Weighting: 20
Quality criterion: Project plan
/ Weighting: 5
Price
/ Weighting:
50
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 206-470470
Section V: Award of contract
Contract No: 1
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/01/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
StarRez Ltd
New Penderel House, 4th Floor, 283-288 High Holbourn
London
WC1V 7HP
UK
Telephone: +44 7900221956
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
200 000.00
GBP
/ Highest offer:
500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(MT Ref:214987)
VI.4) Procedures for review
VI.4.1) Review body
Optivo
125 High Street
Croydon
CR0 9XP
UK
Telephone: +44 8001216060
Internet address(es)
URL: http://www.optivo.org.uk
VI.5) Date of dispatch of this notice
15/02/2019