Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Thames Valley Police
VAT – GB 180 5571 07
Headquarters South, Oxford Road
Kidlington, Oxon
OX5 1NZ
UK
Contact person: Alison Jerred
Telephone: +44 1865541525
E-mail: procurementict@thamesvalley.pnn.police.uk
Fax: +44 1865541579
NUTS: UK
Internet address(es)
Main address: http://ccs.cabinetoffice.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/32823
I.4) Type of the contracting authority
Other: UK Police, Police Scotland, Police Service Northern Ireland and UK, Scottish and Northern Ireland specialist police Authorities, UK Fire and Ambulance services (see tender documents for full list)
I.5) Main activity
Other: Public Procurement
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Photographic Consumables, Equipment and Associated Hardware Framework
Reference number: TVP00150
II.1.2) Main CPV code
38650000
II.1.3) Type of contract
Services
II.1.4) Short description
Thames Valley Police acting as lead Authority for the collaboration of UK police and specialist forces, Police Scotland and specialist Authorities, Police Service Northern Ireland and specialist Authorities, Fire Authorities and Ambulance Service (NHS Trust(s) is seeking tenders for the supply and delivery of Photographic Consumables, CDs, DVD's, Equipment (including dry labs), servicing and maintenance of equipment and leasing of photographic equipment.
The procurement process will be split into 2 lots as follows:
Lot 1: Photographic Consumables;
Lot 2: Photographic equipment (inc. Dry Labs), service and maintenance of equipment and leasing of photographic equipment.
The Authority intend to have a single award source for Lot 1 and a multiply award for Lot 2. There will be a maximum of three suppliers awarded a contract against Lot 2. The Authority may choose to award Lot 1 and Lot 2 to the same supplier.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
4 500 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Photographic Consumables
II.2.2) Additional CPV code(s)
24930000
30192110
30234300
30234400
31440000
32354300
38651000
38651600
38653000
50344100
79960000
79961000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 1 covers the provision of photographic consumables to include, but not limited to items in the following categories:
— chemistry and chemistry consumables,
— black and white chemistry,
— dry lab consumables (exp. papers and inks),
— recording media and accessories (non-customised),
— recording media and accessories (customised),
— paper,
— batteries.
II.2.5) Award criteria
Quality criterion: Deliverables
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All goods and services supplied under this contract must comply with the relevant legislation with regards to packaging, storage, disposal and COSHH sheets.
Lot No: 2
II.2.1) Title
Lot 2: Photographic Equipment, Dry Labs, Service and Maintenance and Leasing
II.2.2) Additional CPV code(s)
24930000
30192110
30234300
30234400
31440000
32354300
38651000
38651600
38653000
50344100
79960000
79961000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 2: covers the provision of photographic and imaging equipment, dry labs.
Servicing and maintenance and leasing, but not limited to items in the following:
— photographic and imaging equipment (e.g. cameras, lenses, lighting and tripods),
— supply, repair and rental of photographic and imaging equipment,
— customer support and technical support to the customer(s).
II.2.5) Award criteria
Quality criterion: Deliverables
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 120-272617
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Lot 1: Photographic Consumables
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/10/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Warehouse Express Ltd T/A WexPhoto Video
108237432
13 Frensham Road
Norwich
NR3 2BT
UK
Telephone: +44 1603481821
E-mail: jmaisey@wex.co.uk
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
4 500 000.00
GBP
/ Highest offer:
4 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Lot 2: Photographic Equipment, Dry Labs, Service and Maintenance and Leasing
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/10/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Key Photo Ltd
2425887
The Old Church, Verulam Road
St Albans
AL3 4DH
UK
Telephone: +44 1582460461
E-mail: axel@keyphoto.com
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
1 000 000.00
GBP
/ Highest offer:
1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Lot 2: Photographic Equipment, Dry Labs, Service and Maintenance and Leasing
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/10/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
KeyPhoto Ltd
2425887
The Old Church, Vernlam Road
St Albans
AL3 4DH
UK
Telephone: +44 1582460461
E-mail: axel@keyphoto.com
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
1 000 000.00
GBP
/ Highest offer:
1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 3
Title: Lot 2: Photographic Equipment, Dry Labs, Service and Maintenance and Leasing
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/10/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Park Cameras Ltd
315944158
Victoria Business Park, Burgess
West Sussex
RH15 9TT
UK
Telephone: +44 14444237050
E-mail: bhanu.patel@parkcameras.com
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
1 000 000.00
GBP
/ Highest offer:
1 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The value provided in Section(s) II.I.5 is an estimate. We cannot guarantee any business through the Framework Agreement. The Authority may choose to award Lot 1 and Lot 2 to the same supplier. The Authority intend to have a single award source for Lot 1 and a multiply award for Lot 2. There will be a maximum of 3 suppliers awarded a contract against Lot 2.
VI.4) Procedures for review
VI.4.1) Review body
Thames Valley Police
Headquarters South, Oxford Road
Kidlington, Oxon
OX5 1NZ
UK
Telephone: +44 1865541525
E-mail: procurementict@thamesvalley.pnn.police.uk
VI.5) Date of dispatch of this notice
15/02/2019