Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The British Library
96 Euston Road
London
NW1 2DB
UK
E-mail: andy.kemp@bl.uk
NUTS: UK
Internet address(es)
Main address: https://bl.bravosolution.co.uk
Address of the buyer profile: https://bl.bravosolution.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://bl.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://bl.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://bl.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
British Library CCTV Recording and VAMS Upgrade
Reference number: 001292
II.1.2) Main CPV code
35120000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The British Library are seeking a supplier to upgrade our existing NVR and VAMS solution at the Library's sites at St Pancras and Boston Spa.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
London and West Yorkshire.
II.2.4) Description of the procurement
The British Library (The Library) is the national library of the United Kingdom and an international research library of world renown. It was founded in 1972 by the amalgamation of national institutions including the British Museum Library and the National Lending Library for Science and Technology. As a Non-Departmental Public Body the Library receives Government funding from the Department for Culture, Media and Sport (DCMS).
The collections of the library have developed over 250 years and contain more than 170 000 000 items, representing every age of written civilisation and every aspect of human thought. 3 000 000 items enter our collections of manuscripts, printed materials, sound recordings and digital materials each year. These items are protected by an existing CCTV system, which comprises of analogue and IP cameras, Network Video Recorders and control room PCs to monitor cameras and playback the recordings.
The main objective of this procurement is to replace existing CCTV Recording system with a new Genetec NVR and VAMS (Security Centre) system to include:
— carry out comprehensive surveys to understand the systems infrastructure,
— survey the security operations to understand the new system functionalities,
— provide a detail design showing new system functionality to support above infrastructure and operational requirements,
— supply and install the NVR, VAMS system new through a structured installation and project management,
— prove that the new VAMS and NVR systems are capable to integrate with the other security systems in near future in the modular format without the need to change the base platforms,
— the System will need to be capable of operating 24/7, 365 days a year,
— decommission and dispose all the redundant analogue CCTV/VMS equipment along with the cables in all the security locations,
— carryout a comprehensive system test to prove its functionality,
— train the system operatives and provide training and handover documents,
— provide one year defects liability maintenance with warranty.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2019
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in the procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
The British Library has a responsibility to ensure the safety and security of collection items. Some exhibitions contain items from non-Library collections and having appropriate levels of security in place is a condition of the contract to lend. A working CCTV system is also crucial in monitoring who uses the library and there are national security considerations which are highly confidential that must be taken into consideration. The current supplier for this service has collapsed which has left the library without a supplier or the ability to source replacement components at a crucial period and this now must be replaced as a matter of operation urgency. An exercise has been undertaken to identify a suitable software provider, we are now seeking an installation and commissioning specialist to ensure CCTV is up and running within our required timescales.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/03/2019
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
05/03/2019
Local time: 16:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Suppliers instructions how to express interest in this tender:
1) Register your company on the eSourcing portal (this is only required once):
— https://bl.bravosolution.co.uk and click the link to register,
— accept the terms and conditions and click “I agree”,
— enter your correct business and user details,
— note the username you chose and click “Save” when complete,
— you will shortly receive an email with your unique password (please keep this secure);
2) Express an Interest in the tender :
— login to the portal with the username/password,
— click the “ITTs Open To All Suppliers” link,
— click on the relevant ITT to access the content,
— click the “Express Interest” button at the top of the page, this will move the ITT into your “My ITTs” page. (this is a secure area reserved for your projects only),
— you can now access any attachments by clicking “Buyer Attachments” in the “ITT Details” box;
3) Responding to the tender:
— click “My Response” under “ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining),
— you can now use the “Messages” function to communicate with the buyer and seek any clarification,
— note the deadline for completion, then follow the onscreen instructions to complete the ITT,
— there may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
VI.4) Procedures for review
VI.4.1) Review body
British Library
London
UK
VI.5) Date of dispatch of this notice
18/02/2019