Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
Reading
RG2 9AX
UK
Contact person: Procurement at ECMWF
E-mail: procurement@ecmwf.int
NUTS: UKJ11
Internet address(es)
Main address: https://www.ecmwf.int/
I.4) Type of the contracting authority
European institution/agency or international organisation
I.5) Main activity
Other: Meteorological Services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ECMWF/ITT/2018/281 Automated Tape Libraries, Drives and Tape Media
Reference number: ECMWF/ITT/2018/281
II.1.2) Main CPV code
30233120
II.1.3) Type of contract
Supplies
II.1.4) Short description
This is a long-term contract for the procurement of Automated Tape Libraries (ATLs), tape drives and media to replace its existing Oracle SL8500 libraries and associated T10000 tape drives. The contract also includes commissioning, training of ECMWF staff and maintaining the hardware and software.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1.00
EUR
II.2) Description
II.2.3) Place of performance
NUTS code:
IT
UK
Main site or place of performance:
Please refer to description of the procurement section below.
II.2.4) Description of the procurement
ECMWF’s 2 data archives are based on HPSS (High Performance Storage System) software and underpinned by a large capacity automated tape library infrastructure. The archives hold 250 petabytes of primary data and the expectation is that by the end of 2022 they will have grown to hold well over one exabyte of data, with a further 300 petabytes of data held for disaster recovery purposes.
The archives are very busy, most of their activity is responding to read workloads from the HPC systems. However, almost 300 terabytes of new data is being added per day, and it is expected that daily growth will be more than a petabyte per day in 2022. For both reading and writing workloads the current libraries routinely perform 15 000 — 20 000 exchanges per day.
This contract will move to a new tape library environment that supports IBM TS11xx and LTO drive types. TS11xx will be the drive type for primary data, and LTO for secondary data.
ECMWF signed a long-term contract for the supply of libraries, drives and media for this new tape environment with an initial installation of equipment at the Centre's Shinfield Park site (United Kingdom) followed by further tranches of equipment for ECMWF's new data centre in Bologna, Italy, expected from 2020.
The total value of the contract is deemed by ECMWF to be commercially sensitive, hence Sections II.1.7 and V.2.4 are shown at 1,00 EUR.
II.2.5) Award criteria
Quality criterion: Legal and Financial Organisation
/ Weighting: 2
Quality criterion: Requirements for Demonstrations and Visits
/ Weighting: 2
Quality criterion: Requirements for Training
/ Weighting: 2
Quality criterion: Installation and Acceptance Dates
/ Weighting: 5
Quality criterion: Environmental Requirements
/ Weighting: 7
Quality criterion: ATL Requirements
/ Weighting: 10
Quality criterion: Performance
/ Weighting: 10
Quality criterion: Tape Drives
/ Weighting: 5
Quality criterion: Tape Cartridges
/ Weighting: 5
Quality criterion: Storage Area Network infrastructure
/ Weighting: 2
Quality criterion: Operational and Support Requirements
/ Weighting: 25
Price
/ Weighting:
25
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 189-426544
Section V: Award of contract
Contract No: ECMWF/ITT/2018/281
Title: ECMWF/ITT/2018/281 Automated Tape Libraries, Drives and Tape Media
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/12/2018
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Specialist Computer Centres Plc
James House, Warwick Road
Birmingham
B11 2LE
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1.00
EUR
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
European Centre for Medium-Range Weather Forecasts
Shinfield Park
Reading
RG2 9AX
UK
Internet address(es)
URL: https://www.ecmwf.int/en/about/suppliers
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
See instructions on ECMWF's suppliers web page: https://www.ecmwf.int/en/about/suppliers
VI.4.4) Service from which information about the review procedure may be obtained
European Centre for Medium-Range Weather Forecasts
Shinfield Park
Reading
RG2 9AX
UK
Internet address(es)
URL: https://www.ecmwf.int/en/about/suppliers
VI.5) Date of dispatch of this notice
18/02/2019