Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Mayor and Commonalty and Citizens of the City of London
City of London, Guildhall, PO Box 270
London
EC2P 2EJ
UK
Contact person: Alex Lindsay
E-mail: Alex.lindsay@cityoflondon.gov.uk
NUTS: UKI
Internet address(es)
Main address: https://www.cityoflondon.gov.uk
Address of the buyer profile: www.capitalesourcing.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Early Intervention and Prevention Services
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
The City's Department of Community and Children’s Services (DCCS) has prioritised the provision of efficient and effective person centred, integrated health and social care services within its business plan and its joint health and wellbeing strategy. To this effect the City are procuring the services of experienced providers of early intervention and prevention services.
Needs analysis, service gap identification, and market engagement have identified that for DCCS to deliver an improved, integrated and improved outcomes — based early intervention/preventative offer to adults the department should put in place a coordinated supplier infrastructure which will move the department towards developing a system approach with consistent and interlinked outcomes which will further promote independence, delay or reduce the development of health and social care needs and reduce hospital admissions.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 102 970.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
City Community Connections Services
II.2.2) Additional CPV code(s)
85000000
85310000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
City of London.
II.2.4) Description of the procurement
The successful provider will be required to coordinate, communicate and connect services together and to deliver directly, or by way of subcontracting, a range of community support activities and interventions that can be offered to people within the community.
Coordination
— assessing, recording, monitoring and reporting on outcomes and for people using services in the community, including those from other providers,
— collecting, recording and reporting usage and performance data from other services in the community, including those from providers of community support function activities,
— collecting, recording and reporting signposting and referrals into and out of the City Community Connections service,
— arranging and participating in service development and review meetings including hosting the City Outcomes Delivery Co-Production Board.
Communication
— develop and maintain a website to provide a central communication point where information about community based activities can be easily accessed and shared and contain a specific section with support and information available to carers, including young carers and reference to the FYI website for families and young people’s information service and City Corporation’s website pages,
— provide a telephone number (with voicemail function) that can be promoted as a central “one stop shop” for information and enquiries about support and activities that are available,
— develop and distributing a range of communication materials to promote the City Community Connections service,
— promote the service to a wide range of statutory and community organisations or leaders who are likely to make referrals into the service or who can provide support and activities to people.
Connection
— offering information about local community activities that may meet a person’s needs,
— ensuring all people who require an individual befriender or volunteer to support them are matched with one,
— offering an individual, the option of a full community support assessment through the service or alternatively a referral to their social prescribing coordinator based in a GP practice.
The budget for City Community Connections Services will be a maximum of 200 000 GBP per annum.
The duration of the contract is 3 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the contract by up to 2 further periods of 12 months. The maximum length of the contract is therefore 5 years.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
City Finance Services
II.2.2) Additional CPV code(s)
85000000
85312310
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
There are 2 main functions of the service: self-directed support, and Appointeeships.
Self-directed support function will include:
— information, advice and guidance,
— support planning,
— employment information, guidance and support,
— direct payment support,
— provide expert advice to the City of London Corporation Adult Social Care Team and members of the public on self-directed support and any emerging developments in this area.
Appointeeship function aims to facilitate financial safeguarding of individuals with limited capacity to manage their own financial affairs. This will include:
— making applications to the DWP,
— providing a money management service to individuals concerned,
— facilitating bill and service payments,
— ensuring all relevant benefits are claimed and manage any benefits,
— budget and debt management,
— contributing to needs reviews and safeguarding reviews as required.
The budget for City Finance Services will be a maximum of 30 000 GBP per annum.
The duration of the contract is 3 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the contract by up to 2 further periods of 12 months. The maximum length of the contract is therefore 5 years.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 167-380765
Section V: Award of contract
Lot No: 1
Title: City Community Connections Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/01/2019
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Age UK East London
London
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: City Finance Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/01/2019
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Barrie Bookkeeping and Payroll Solutions Ltd
London
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 102 970.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The tendering exercise is being undertaken using the electronic tendering system “CapitaleSourcing” (url:www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.
The estimated value given at II.2.6) is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore 1 150 000 GBP.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 20794760000
VI.4.2) Body responsible for mediation procedures
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 20794760000
VI.4.4) Service from which information about the review procedure may be obtained
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.5) Date of dispatch of this notice
19/02/2019