Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
Derby City Council
The Council House, Corporation Street
Derby
DE1 2FS
UK
Contact person: Andrew Grover
Telephone: +44 1332640768
E-mail: procurement@derby.gov.uk
NUTS: UKF11
Internet address(es)
Main address: http://www.eastmidstenders.org
Address of the buyer profile: http://www.eastmidstenders.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Childcare Vouchers
Reference number: TD1441
II.1.2) Main CPV code
75100000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council has published this VEAT notice as it intends to award a contract for the administration of childcare vouchers. Whilst this scheme is closed to new entrants we need a solution for those with ‘grandfather’ rights who can remain in the scheme until they no longer meet the criteria as defined by HMRC. The intention is to award this contract to the incumbent for continuity for employees who already hold childcare voucher online accounts with them and their childcare providers.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
200 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79631000
II.2.3) Place of performance
NUTS code:
UKF11
II.2.4) Description of the procurement
An existing contract provides for the administration of childcare vouchers. Whilst this scheme is closed to new entrants we need a solution for those with ‘grandfather’ rights who can remain in the scheme until they no longer meet the criteria as defined by HMRC. The intention is to award this contract to the incumbent for continuity for employees who already hold childcare voucher online accounts with them and their childcare providers. A change of overall system at the current time would have a major impact on employees and their childcare providers, and require costs of change for the Council and other potential service providers which the latter would be unlikely to pursue i.e. we believe other providers would be interested now the existing arrangements will rapidly decrease in value.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council intends the new contract to commence from 1.4.2019 and expire by 31.3.2029 (expiry expected of any remaining ‘grandfather’ rights) with no options to extend permitted via this contract; should legislation revert or otherwise change with an opportunity returning for new entrants via a Council managed contract, the Council would look to re-procure this through competition.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
The Council believes that there will be an absence of competition for technical reasons. The services can be provided by the particular economic operator already providing them to the Council employees, unless an alternative provider and the Council both want or need to cover costs of change for a service that will be decreasing in value year or year until no longer required.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract/concession
Lot No: 1
Contract No: TD1441
Title: Childcare Vouchers
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
19/02/2019
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Sodexo Motivation Solutions UK Ltd
02680629
Avalon House Breckland, Linford Wood
Milton Keynes
MK14 6LD
UK
NUTS: UKJ12
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
200 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The initial annual value is estimated at 28 800 GBP (childcare only) for year one; this annual value will gradually decrease during the contract.
VI.4) Procedures for review
VI.4.1) Review body
Derby City Council
Derby
DE1 2FS
UK
E-mail: procurement@derby.gov.uk
VI.4.2) Body responsible for mediation procedures
Derby City Council
Derby
UK
E-mail: procurement@derby.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Derby City Council
Derby
DE1 2FS
UK
E-mail: procurement@derby.gov.uk
VI.5) Date of dispatch of this notice
19/02/2019