Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.2) Description

Section IV: Procedure

IV.1) Description

IV.2) Administrative information

Section V: Award of contract

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

07/02/2019

V.2.2) Information about tenders

Number of tenders received: 4

Number of tenders received by electronic means: 4

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 252 866.00  GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

The Wrekin Housing Trust is a Registered Social Landlord (Housing Association) based in Shropshire. We are the landlord for around 12 500 of our own tenants, and we also act as a contractor providing maintenance services to another 5 000 tenants who live in other landlord’s properties. In recent years we have also developed a range of specialist accommodation for large “group living” buildings that we have developed under our Shire Living brand. (More details of these can be seen at (https://www.shireliving.co.uk/)

80 % of the stock that we maintain is within a 20 mile radius of our head office in Telford, with the remainder being spread across the remainder of Shropshire, Staffordshire, Cannock, the Black Country and North Birmingham.

We have a maintenance team of approximately 160 trade operatives that work across responsive maintenance, planned maintenance, gas servicing and maintenance. We have a unique approach to managing tenant repair requests. We aim to respond to every job the same day it is reported, and complete as many as possible at first visit. We currently attend 98.5 % on the same day, and complete 86 %. Our operating hours are 8-2-8 (8:00 to 20:00), 7 days a week, 52 weeks a year including all Bank Holidays. After 20:00 we have a stand-by trades team responding to exceptional circumstances only.

Van Stock:

Our ability to perform to such high standards with our repairs service is underpinned by strong supply chain management in partnership with our suppliers. Our vehicles all have a Van Stock with replenishments happening at least weekly. These stocks need to be supplemented by access to counter services at convenient locations that can guarantee to hold the range of stock necessary to meet our requirements. Speedy service is also a requirement.

ICT:

Wrekin Housing Trust currently enjoys direct electronic trading with our current suppliers. This provides for orders, invoices and van stock management. Suppliers that cannot demonstrate ability to trade electronically will not be considered. (A more detailed ICT brief is attached).

Social Value:

Wrekin Housing Trust is keen to develop a partnership with an organisation that takes seriously their corporate responsibilities and are able to demonstrate their contributions to the local economy using social value.

Examples of this include local sponsorship, supporting apprenticeships and/or training opportunities for local people but we are keen to hear of other innovative ways that you contribute, or we could contribute in partnership.

(MT Ref:215060)

VI.4) Procedures for review

VI.5) Date of dispatch of this notice

21/02/2019