Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Calvay Housing Association
16 Calvay Road
Glasgow
G33 4RE
UK
Telephone: +44 1417717722
E-mail: enquiries@calvay.org.uk
NUTS: UKM82
Internet address(es)
Main address: www.calvay.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15182
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Calvay HA Close Cleaning 2019
Reference number: 6270
II.1.2) Main CPV code
90911200
II.1.3) Type of contract
Services
II.1.4) Short description
The successful candidate will be responsible for the external and internal cleaning of common areas in/to the employer’s tenanted properties including: brush and mop all stairs, landings and internal bin stores; sweep pathways; wipe down all controlled entry doors and glass panels inside and out; wash all common landing windows and sheltered housing common room windows, inside and out; provide all necessary cleaning supplies and safe temporary access; and all resultant communication/quality control including monitoring forms [schedule 8], to occupied closes at Various Addresses, Barlanark, Glasgow G33.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Barlanark G33.
II.2.4) Description of the procurement
Return completed tender documents comprising: ESPD; Tender Quality Questionnaire; pricing spreadsheet [6270-CalvayHA Close Cleaning 2019-Schedules 1&2 addresses+pricing-18feb19.xlsx]; and Form of Tender.
The tender evaluation will comprise the ESPD, your quality score for the TQQ; and the Contract Sum stated on the form of tender.
The submitted ESPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the criteria. Only those contractors who achieve an ESPD pass will have their tender quality and cost considered/evaluated.
The criteria for scoring will be to reach a total percentage score as follows:
— price (tender): deducting 1 % from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting,
— quality: out of 100 for your TQQ submission, ranked in relation to the other candidates.
The candidates will be scored relative to each other (best answer scoring highest), based on the employer’s individual aspirations/requirements and the information provided by the candidate(s).
II.2.5) Award criteria
Criteria below:
Quality criterion: TQQ quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2019
End:
31/03/2020
This contract is subject to renewal: Yes
Description of renewals:
The initial contract period will be to 31.3.2020, with options to extend the contract solely at the Employer’s discretion on an annual basis thereafter to 31.3.2024.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Refer to “Instructions to Contractors and Project Criteria” in the spec of works.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Minimum selection criteria:
The following selection criteria must be confirmed in the ESPD to achieve a pass.
Construction Line Registered or UKAS accredited for compliance in accordance with BS OHSAS 18001 (or equivalent) or if you have successfully met the assessment requirements of a construction-related scheme with registered membership of Safety Schemes in Procurement (SSIP) [or agree to do so].
Agreement to additional financial credit checks including an assessment of your annual turnover and profit over the last 3 financial years, supplemented by enquiries through credit reference agencies [Dunn and Bradstreet].
An annual turnover more than 100 000,00 GBP, and annual profit greater than zero in each of the past 3 years.
The minimum insurance requirements, relevant to this contract, which the candidate holds [and/ or confirms will be placed prior to date of contract where applicable] are 5 000 000 GBP cover for Public liability; and 10 000 000 GBP cover for employer’s liability.
Cleaning works must not be subcontracted.
Contractors must include evidence of experience, directly or by in-house team(s), of completion of as many similar cleaning contracts as practicable in the past 5 years The threshold for experience is similar scope, quantity and value of works for a minimum of 2 completed term contracts.
The employer must be permitted to obtain references from any of the candidate’s clients, whether listed under experience or not, to evidence the quality of service the candidate states has been previously provided to the employer and/or others.
Operation of a management database system which includes: electronic communication; electronic documentation and certification issue; financial/payment applications in an agreed format to facilitate component accounting; record photographs; reports on no-access, progress/completion; measurement/reporting of KPIs; and providing bespoke reports in .csv format as agreed with the employer.
Operation of a quality management system to ensure there is a single, clearly identified local point of contact/quality controller and that quality is managed effectively.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Refer “Instructions to Contractors and Project Criteria” in the specification of works.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/03/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
27/03/2019
Local time: 14:00
Place:
16 Calvay Road, Glasgow G33 4RE.
Information about authorised persons and opening procedure:
Board and staff members in accordance with Housing Association procedures.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Refer “Instructions to Contractors and Project Criteria” in the specification of works.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=574911
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:574911)
VI.4) Procedures for review
VI.4.1) Review body
Atkinson Partnerships
65 Fullarton Drive
Troon
KA10 6LF
UK
Telephone: +44 1413412044
VI.5) Date of dispatch of this notice
22/02/2019