Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Department of Finance
Clare House 303 Airport Road West
Belfast
BT3 9ED
UK
Contact person: Collaboration.cpdfinance-ni.gov.uk
E-mail: collaboration.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DoF Collaborative Framework Agreement for Window Cleaning Services
Reference number: ID 1889828
II.1.2) Main CPV code
90911000
II.1.3) Type of contract
Services
II.1.4) Short description
DoF property services division wishes to establish a Framework Agreement for window cleaning services for the bodies listed at https://www.finance-ni.gov.uk/publications/list-public-bodies-which-can-participate-cpd-collaborative-frameworks. The client is not obliged to procure services exclusively from this Framework Agreement. This is a 4 year Framework Agreement. A single Contractor will be awarded for each lot. Tenderers are free to tender for any combination of lots. There is no restriction on the number of lots awarded to an individual tenderer. The window cleaning service will cover a range of services including but not limited to:
— outside of windows and glazing,
— internal windows (high and low level),
— window sills, frames and door frames,
— glass doors,
— ceiling windows and lights,
— fly screens and guards,
— internal glass walls, stairs, partitions and doors,
— hatches,
— counter screens,
— skylights,
— curtain walling used in any location throughout the buildings.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
2 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
DoF Property services division wishes to establish a Framework Agreement for window cleaning services for the bodies listed at https://www.finance-ni.gov.uk/publications/list-public-bodies-which-can-participate-cpd-collaborative-frameworks. The client is not obliged to procure services exclusively from this Framework Agreement. This is a 4 year Framework Agreement. A single contractor will be awarded for each lot. Tenderers are free to tender for any combination of lots. There is no restriction on the number of lots awarded to an individual tenderer. The window cleaning service will cover a range of services including but not limited to:
— outside of windows and glazing,
— internal windows (high and low level),
— window sills, frames and door frames,
— glass doors,
— ceiling windows and lights,
— fly screens and guards,
— internal glass walls, stairs, partitions and doors,
— hatches,
— counter screens,
— skylights,
— curtain walling used in any location throughout the buildings.
II.2.5) Award criteria
Quality criterion: Tenderers approach to cleaning properties over 6 storeys higher than pole system and properties/areas with restricted access
/ Weighting: 10.2
Quality criterion: Tenderers approach to minimising disruption at sites and managing and reporting site risks
/ Weighting: 9.9
Quality criterion: Account management including how tenderers would set up accounts for each site, manage complaints and details of invoicing procedures
/ Weighting: 9.9
Cost criterion: Price
/ Weighting: 70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This is a Framework Agreement. The value 2 000 000 GBP provided for this agreement is an estimate and may vary over the life of the Framework Agreement. The bodies listed at https://www.finance-ni.gov.uk/publications/list-public-bodies-which-can-participate-cpd-collaborative-frameworks may use this Framework Agreement.
Lot No: 2
II.2.1) Title
Lot 2
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
DoF property services division wishes to establish a Framework Agreement for window cleaning services for the bodies listed at https://www.finance-ni.gov.uk/publications/list-public-bodies-which-can-participate-cpd-collaborative-frameworks. The client is not obliged to procure services exclusively from this Framework Agreement. This is a 4 year Framework Agreement. A single contractor will be awarded for each lot. Tenderers are free to tender for any combination of lots. There is no restriction on the number of lots awarded to an individual tenderer. The window cleaning service will cover a range of services including but not limited to:
— outside of windows and glazing,
— internal windows (high and low level),
— window sills, frames and door frames,
— glass doors,
— ceiling windows and lights,
— fly screens and guards,
— internal glass walls, stairs, partitions and doors,
— hatches,
— counter screens,
— skylights,
— curtain walling used in any location throughout the buildings.
II.2.5) Award criteria
Quality criterion: Tenderers approach to cleaning properties over 6 storeys higher than pole system and properties/areas with restricted access
/ Weighting: 10.2
Quality criterion: Tenderers approach to minimising disruption at sites and managing and reporting site risks
/ Weighting: 9.9
Quality criterion: Account management including how tenderers would set up accounts for each site, manage complaints and details of invoicing procedures
/ Weighting: 9.9
Cost criterion: price
/ Weighting: 70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This is a Framework Agreement. The value 2 000 000 GBP provided for this Agreement is an estimate and may vary over the life of the Framework Agreement. The bodies listed at https://www.finance-ni.gov.uk/publications/list-public-bodies-which-can-participate-cpd-collaborative-frameworks may use this Framework Agreement.
Lot No: 3
II.2.1) Title
Lot 3
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
DoF property services division wishes to establish a Framework Agreement for window cleaning services for the bodies listed at https://www.finance-ni.gov.uk/publications/list-public-bodies-which-can-participate-cpd-collaborative-frameworks. The client is not obliged to procure services exclusively from this Framework Agreement. This is a 4 year Framework Agreement. A single contractor will be awarded for each lot. Tenderers are free to tender for any combination of lots. There is no restriction on the number of lots awarded to an individual tenderer. The window cleaning service will cover a range of services including but not limited to:
— outside of windows and glazing,
— internal windows (high and low level),
— window sills, frames and door frames,
— glass doors,
— ceiling windows and lights,
— fly screens and guards,
— internal glass walls, stairs, partitions and doors,
— hatches,
— counter screens,
— skylights,
— curtain walling used in any location throughout the buildings.
II.2.5) Award criteria
Quality criterion: Quality Criterion - As per Lot 1, 2 and 4
/ Weighting: 30
Cost criterion: Price
/ Weighting: 70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This is a Framework Agreement. The value 2 000 000 GBP provided for this Agreement is an estimate and may vary over the life of the Framework Agreement. The bodies listed at https://www.finance-ni.gov.uk/publications/list-public-bodies-which-can-participate-cpd-collaborative-frameworks may use this Framework Agreement.
Lot No: 4
II.2.1) Title
Lot 4
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
DoF property services division wishes to establish a Framework Agreement for window cleaning services for the bodies listed at https://www.finance-ni.gov.uk/publications/list-public-bodies-which-can-participate-cpd-collaborative-frameworks. The client is not obliged to procure services exclusively from this Framework Agreement. This is a 4 year Framework Agreement. A single contractor will be awarded for each lot. Tenderers are free to tender for any combination of lots. There is no restriction on the number of lots awarded to an individual tenderer. The window cleaning service will cover a range of services including but not limited to:
— outside of windows and glazing,
— internal windows (high and low level),
— window sills, frames and door frames,
— glass doors,
— ceiling windows and lights,
— fly screens and guards,
— internal glass walls, stairs, partitions and doors,
— hatches,
— counter screens,
— skylights,
— curtain walling used in any location throughout the buildings.
II.2.5) Award criteria
Quality criterion: Quality criteria as per Lot 1, 2 and 3
/ Weighting: 30
Cost criterion: Price
/ Weighting: 70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This is a Framework Agreement. The value 2 000 000 GBP provided for this Agreement is an estimate and may vary over the life of the Framework Agreement. The bodies listed at https://www.finance-ni.gov.uk/publications/list-public-bodies-which-can-participate-cpd-collaborative-frameworks may use this Framework Agreement.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Lot 1
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/02/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Monroe Facilities Ltd
16 Drumeagle Road Sion Mills
Strabane
BT82 9NQ
UK
Telephone: +44 7725845445
E-mail: info@monroeltd.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Lot 2
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/02/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Graham Asset Management Ltd
5 Ballygowan Road
Hillsborough
BT26 6HX
UK
Telephone: +44 8456006300
E-mail: carla.montgomery@graham.co.uk
Fax: +44 2890684595
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Lot 3
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/02/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Monroe Facilities Ltd
16 Drumeagle Road Sion Mills
Strabane
BT82 9NQ
UK
Telephone: +44 7725845445
E-mail: info@monroeltd.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: 4
Title: Lot 4
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/02/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Graham Asset Management Ltd
5 Ballygowan Road
Hillsborough
BT26 6HX
UK
Telephone: +44 8456006300
E-mail: carla.montgomery@graham.co.uk
Fax: +44 2890684595
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Contracting Authority has complied with the requirements of the Public Contracts Regulations 2015 (as amended) and, has incorporated a 10 day standstill period at the point information on the award of the contract was communicated to Tenderers.
VI.4) Procedures for review
VI.4.1) Review body
CPD
Clare House 303 Airport Rd West
Belfast
BT3 9ED
UK
VI.5) Date of dispatch of this notice
22/02/2019