Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Bader International Study Centre
Herstmonceux Castle
Hailsham
BN27 1RN
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKJ22
Internet address(es)
Main address: https://www.queensu.ca/bisc/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/bader_international_study_centre
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Bader International Study Centre — Tender for Catering Services
II.1.2) Main CPV code
55523000
II.1.3) Type of contract
Services
II.1.4) Short description
The Bader International Study Centre (BISC) is the overseas campus of Queen’s University, Canada, one of the academically elite U15 Canadian research universities. We are located at historic Herstmonceux Castle, East Sussex, and the campus occupies a 600-acre estate, which includes a range of academic, residential and recreational facilities. Our primary mission at the BISC is providing study abroad and specialised academic programs for undergraduate and postgraduate students from Canada and around the world. We are also dedicated to making the historic estate, its buildings and grounds, available to the public, to provide interpretation and public education, and to preserve the site’s vital heritage.
Further information is provided in the SQ Documentation.
II.1.5) Estimated total value
Value excluding VAT:
4 700 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ22
Main site or place of performance:
Bader International Study Centre, Hailsham, East Sussex, UNITED KINGDOM.
II.2.4) Description of the procurement
The catering function forms part of our trading subsidiary, Herstmonceux Castle Enterprises Ltd (HCE), which is responsible for running the gardens and grounds, corporate events and other functions. The primary purpose of the catering provision is to provide a day to day breakfast, lunch and supper provision for circa 150 students in our Fall and Winter terms (1 Sept to 30 April) and 100 in the summer term (1 May to 30 June) in addition to lunch for around 20 staff. The student body is typically between 17 -21 years old and are all resident onsite for between 2 and eight months during their time with us. The majority are Canadian students representing a diverse cultural background typical of the major metropolitan centres in Canada, as well as a significant proportion of international students from China, Japan and the USA. The current student food provision is open dining at fixed times of day, but we are open to considering a hybrid model of open dining and pay-as-you-go options off hours. The commercial catering requirements include our Visitor Tea Room (approximately 23 000 visitors come through the site from March to October) and our conferences and events, which include about 15 weddings and a similar number of special events during the year. We are looking to actively grow our commercial business and make better use of our underused conference and catering infrastructure and are seeking a partner who can assist us in this endeavour.
There are several revenue streams outside the core student provision (which has a budgeted expenditure of 665 000 GBP for the financial year to 30.4.2019).
Chestnuts tea room and the headless drummer/ballroom bar have an annual income of around a 100 000 GBP and 50 000 GBP per annum in turn.
The conference and function area (including weddings) have an annual income of around 125 000 GBP and there are minor ancillary incomes from vending machines in the order of around 6 000 GBP.
We believe there is scope to improve this income and we are looking at a profit share model to assist us increasing the revenues and profits for our Herstmonceux Castle Enterprises business operations.
We are looking to appoint a Supplier under a 3 year plus 2 contract.
What we are looking for:
— we want to improve the quality and offer as appropriate to the demographics of each area,
— we want accurate, concise and transparent reporting in an agreed time frame,
— we want to develop a commercial model that drives our business activities on a profit share basis. We would like examples of where this has been achieved in your organisation,
— we want to see more creativity and innovation in the catering provision,
— we would like the catering contractor to work as a partner driving all areas of the operations forward,
— we want to work with a service level agreement with defined key performance indicators,
— we want to use local suppliers where possible, celebrating regional produce and thus adding value to the consumer experience for both students and visitors,
— we would like creative suggestions for investment in our infrastructure.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 700 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2019
End:
31/08/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/04/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
03/05/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/bader_international_study_centre
The closing date for receipt of the Selection Questionnaire is 5.4.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic/financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Ltd, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Bader International Study Centre
Hailsham
UK
VI.5) Date of dispatch of this notice
23/02/2019