Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Derbyshire County Council
Derbyshire County Council
Matlock
DE4 3AG
UK
Contact person: Mr Palbir Gill
Telephone: +44 1629536931
E-mail: palbir.gill@derbyshire.gov.uk
NUTS: UKF1
Internet address(es)
Main address: http://www.derbyshire.gov.uk/
Address of the buyer profile: http://www.derbyshire.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ICT17051 — Legal Case Management System
Reference number: DN360129
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council is seeking to procure an on premise Legal Case Management System with associated services. The system will need to be fully implemented with Go-Live by 31.3.2019 at the latest.
Using the latest technology, the Council requires a system that delivers the flexibility to enable the Council to provide an effective and efficient legal service with the ability to collaborate securely with partner organisations and to respond to changing requirements, legislation and emerging technologies.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
192 848.00
GBP/ Highest offer:
324 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48400000
48300000
48600000
48700000
48900000
II.2.3) Place of performance
NUTS code:
UKF1
II.2.4) Description of the procurement
The following are within the scope of this procurement:
— supply of a legal case management system with fully developed and configurable functionality,
— migration of live cases and data from the existing case management system,
— the installation of the system on the council’s infrastructure,
— knowledge, training and skills transfer to allow the Council to use and administer the system and
— support and maintenance, including all upgrades, patches and minor fixes to the system.
Also included within the scope of this procurement are the following optional requirements:
— interfaces to allow users to reference data legislation and legal information from external sources, and
— migration of historic/closed cases from the Council’s existing case management system to the new system.
II.2.5) Award criteria
Quality criterion: Price is not the only award criterion and all criteria are stated only in the procurement documents
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
Interfaces to allow users to reference data legislation and legal information from external sources; and migration of historic/closed cases from the Council’s existing case management system to the new system.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 182-411581
Section V: Award of contract
Contract No: ICT17051
Title: ICT17051 — Legal Case Management System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
08/01/2019
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Iken Business Limited
1 Georges Square, Bath Street, BS1 6BA
Bristol
BS1 6BA
UK
NUTS: UKF1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
192 848.00
GBP
/ Highest offer:
324 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Derbyshire County Council
County Hall
Matlock
DE4 3AG
UK
VI.5) Date of dispatch of this notice
25/02/2019