Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Department of Finance, Land and Property Services
Lanyon Plaza, 7 Lanyon Place
Belfast
BT1 3LP
UK
Contact person: ssdadmin.cpdfinance-ni.gov.uk
E-mail: ssdadmin.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ID2579511 DoF LPS — Supply and Delivery of Global Navigation Satellite Systems, Electronic Distance Measuring and General Survey Equipment
II.1.2) Main CPV code
32530000
II.1.3) Type of contract
Supplies
II.1.4) Short description
DoF LPS — Supply and delivery of global navigation satellite systems, electronic distance measuring and general survey equipment.
II.1.5) Estimated total value
Value excluding VAT:
690 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: EDM Instruments and Ancillaries
II.2.2) Additional CPV code(s)
38300000
34965000
38296000
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
DoF LPS — Supply and delivery of global navigation satellite systems, electronic distance measuring and general survey equipment.
II.2.5) Award criteria
Criteria below:
Cost criterion: Cost criterion
/ Weighting: 100
II.2.6) Estimated value
Value excluding VAT:
170 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: Yes
Description of renewals:
The initial contract period is 6 years, with options to extend the contract for up to 2 x 12 month periods for each lot.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract period is 6 years, with options to extend the contract for up to 2 x 12 month periods for each lot.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The initial contract period is 6 years, with options to extend the contract for up to 2 x 12 month periods for each lot. Purchases can be made in the first 3 years and each item will have a 5-year support and maintenance period.
Lot No: 2
II.2.1) Title
Lot 2: GNSS Rover Receivers and Ancillaries
II.2.2) Additional CPV code(s)
38300000
34965000
38296000
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
DoF LPS — Supply and delivery of global navigation satellite systems, electronic distance measuring and general survey equipment.
II.2.5) Award criteria
Criteria below:
Cost criterion: Cost criterion
/ Weighting: 100
II.2.6) Estimated value
Value excluding VAT:
380 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: Yes
Description of renewals:
The initial contract period is 6 years, with options to extend the contract for up to 2 x 12 month periods for each lot.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract period is 6 years, with options to extend the contract for up to 2 x 12 month periods for each lot.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The initial contract period is 6 years, with options to extend the contract for up to 2 x 12 month periods for each lot. Purchases can be made in the first 3 years and each item will have a 5-year support and maintenance period.
Lot No: 3
II.2.1) Title
Lot 3: Reference Receivers and Antennas
II.2.2) Additional CPV code(s)
38300000
34965000
38296000
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
DoF LPS — Supply and delivery of global navigation satellite systems, electronic distance measuring and general survey equipment.
II.2.5) Award criteria
Criteria below:
Cost criterion: Cost criterion
/ Weighting: 100
II.2.6) Estimated value
Value excluding VAT:
140 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: Yes
Description of renewals:
The initial contract period is 6 years, with options to extend the contract for up to 2 x 12 month periods for each lot.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract period is 6 years, with options to extend the contract for up to 2 x 12 month periods for each lot.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The initial contract period is 6 years, with options to extend the contract for up to 2 x 12 month periods for each lot. Purchases can be made in the first 3 years and each item will have a 5-year support and maintenance period.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/02/2020
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
28/05/2020
IV.2.7) Conditions for opening of tenders
Date:
28/02/2020
Local time: 15:30
Place:
Construction and procurement delivery, Clare House, 303 Airport Road West, Belfast BT3 9ED.
Information about authorised persons and opening procedure:
Construction and Procurement Delivery Authorised Personnel
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The figure indicated in II.1.5) represents the estimated contract value. The pricing strategy applied and the setting of cost/profit margins are a commercial decision for economic operators when submitting a bid for this competition. In addition, neither CPD nor the authority can provide any guarantee as to the level of business under this contract. The successful contractor’s performance on this contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 — Contract Management — Procedures and Principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of unsatisfactory performance and this contract may be terminated. A central register of such notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of a notice of unsatisfactory performance will be required to declare this in future tender submissions for a period of 3 years from the date of issue of the notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy. The authority expressly reserves the rights:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice;
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition;
(iii) to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
(iv) to award contract(s) in stages and in no circumstances will the authority be liable for any costs incurred by candidates.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any review body with responsibility for appeal/mediation in public procurement competitions. Any challenges are dealt with by the High Court, Commercial Division,to which proceedings may be issued regarding alleged breaches of the Public Contracts Regs 2015
Belfast
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulations 2015. CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
27/01/2020