Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Courtauld Institute of Art
4464432
Somerset House, Strand
London
WC2R 0RN
UK
Contact person: Claire Sadler
Telephone: +44 7936914750
E-mail: Claire.Sadler@courtauld.ac.uk
NUTS: UKI
Internet address(es)
Main address: https://courtauld.ac.uk
Address of the buyer profile: https://www.delta-esourcing.com/respond/R566A65R37
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Cleaning-services./395N6BC9R8
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/respond/R566A65R37
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning and Associated Services
Reference number: 426639836
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
Routine, periodic and reactive cleaning of The Courtauld Institute of Art's premises including its residential accommodation and summer residential bedroom servicing, and associated services — window cleaning, waste management, feminine hygiene, pest control, consumables supply, and portering services.
II.1.5) Estimated total value
Value excluding VAT:
1 650 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90910000
90922000
90911300
85142300
90500000
98341120
33760000
33711900
98341110
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
LONDON.
II.2.4) Description of the procurement
The cleaning and associated services supplier procurement is for a 5-year contract commencing in August 2020 to provide full internal (and where indicated external) routine, periodic and reactive cleaning of The Courtauld's premises including its residential accommodation (until Summer 2021), window cleaning, waste management, feminine hygiene and related services, pest control, client consumables supply, portering services and summer residential bedroom servicing (until Summer 2021).
A full specification is located in Annex 2 to the ITT with general requirements in Part A including service objectives, mobilisation, contract management and KPIs, response times, and other general requirements, and service specific requirements in Part B.
To enable The Courtauld to complete its transformational project Courtauld Connects, the size and use of The Courtauld’s property portfolio has evolved and will continue to do so over the next 5-year period. The change is primarily driven by the requirement to temporarily vacate the North Block of Somerset House in Phases to complete an extensive refurbishment and remodelling of the premises. Phase 1 works have commenced and are due to complete late 2020, with the refurbished gallery opening Spring 2021. This will be followed by the completion of Phase 2 works by Autumn 2022, enabling The Courtauld university activities to move back to Somerset House from the current temporary campus (Vernon Square), which is it anticipated will be vacated late 2022. In parallel Duchy House will be temporarily vacated in Summer 2021 for refurbishment with re-occupation from Summer 2022.
The table in ITT Annex 2 Specification sets out the estimated service periods across the premises for the contract term, but this is subject to change due to the above works. The pricing schedule splits the costs for each element of the service into separate parts of the premises, thus providing a methodology to calculate the pricing in any given scenario.
The service is split into core services (based on a fixed price) and additional services (based on rates in the pricing schedule) which will be called off as required. The estimated contract value stated in the contract notice includes approximately 30 000 GBP per annum of additional services, but this is an estimate only and actuals may vary. The contract value also excludes any annual pricing increases which are provided for within the terms and conditions of contract at ITT Annex 1.
This statement and the pricing methodology are provided to meet the requirements of Regulation 72 of the Public Contract Regulations 2015 in respect of changes to the services over the contract term.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 650 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/R566A65R37
Please note that the draft ITT documents are provided for information only at SQ stage — potential suppliers should NOT return tender documents at the SQ stage. Shortlisted suppliers from the SQ stage will be invited to the next (ITT) stage.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/02/2020
Local time: 14:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
16/03/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Cleaning-services./395N6BC9R8
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/395N6BC9R8
Go reference: GO-2020127-PRO-15883595
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Strand
London
UK
Telephone: +44 2079476000
Internet address(es)
URL: www.hmcourts-service.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
UK
Telephone: +44 2072761234
VI.5) Date of dispatch of this notice
27/01/2020