Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Leicestershire County Council
County Hall, Glenfield
Leicester
LE3 8RA
UK
E-mail: Commissioning.Support@leics.gov.uk
NUTS: UKF22
Internet address(es)
Main address: http://www.leicestershire.gov.uk
Address of the buyer profile: http://www.leicestershire.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Reactive Maintenance Framework: Roofing 2019
Reference number: DN396222
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The scope of the reactive maintenance framework: Roofing 2019 (the Framework) is reactive maintenance and associated work (e.g. call out to attend a major roof leak) to the client’s own properties and to properties of customers. The customer work is to generate income for the client so that it may subsidise its public service commitments.
The client intends to appoint up to 4 suppliers to each lot of the Framework.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
3 500 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Leicestershire
II.2.2) Additional CPV code(s)
45261000
II.2.3) Place of performance
NUTS code:
UKF21
UKF22
II.2.4) Description of the procurement
The client proposes to make this framework available to eligible contracting authorities and charities within the geographic regions of: Leicestershire (Lot 1: Leicestershire).
The Framework is intended to be used by the client or eligible contracting authorities (the customers) that it grants access. The customers can include but are not limited to schools, academies, universities, district councils, county councils, city councils, libraries, police forces, fire brigades and charities or similar organisations.
It is not possible to ascertain the precise value which may be generated via the client and customers. However, based on the financial Year 17/18 the client’s spend was 200 000 GBP. The value may increase as a result of the following:
(a) the client increasing its own client/property portfolio;
(b) budgets made available to the client;
(c) successful joint bidding defined in 2.4;
(d) where new customer’s call-off from the Framework;
(e) the client experiences consecutive failures across several sites resulting in a higher volume of call outs.
It is anticipated that the majority of work orders for the client will be in the range of 0 GBP to 5 000 GBP.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 55
Quality criterion: Social Value
/ Weighting: 5
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The anticipated framework commencement date is 18.11.2019 for an initial period of 24 months, with an option to extend for a further period of 24 months, in 12 months increments, subject to performance. This will take the maximum framework period to 48 months, ending no later than 31.10.2023.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To award the work order the client can chose between:
(a) direct call-off;
(b) mini-competition.
The client reserves the right not to award a work order if it feels the price does not represent value for money.
Lot No: 2
II.2.1) Title
The East Midlands
II.2.2) Additional CPV code(s)
45261000
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
The client proposes to make this framework available to eligible contracting authorities and charities within the geographic regions of: Derbyshire, Northamptonshire, Nottinghamshire and Rutland (Lot 2: The East Midlands).
The Framework is intended to be used by the client or eligible contracting authorities (the Customers) that it grants access. The Customers can include but are not limited to schools, academies, universities, district councils, county councils, city councils, libraries, police forces, fire brigades and charities or similar organisations.
It is not possible to ascertain the precise value which may be generated via the client and customers. However, based on the financial Year 17/18, Leicestershire County Council's spend was 200 000 GBP. The value may increase as a result of the following:
(a) the client increasing its own client/property portfolio;
(b) budgets made available to the client;
(c) successful joint bidding defined in 2.4;
(d) where new customer’s call-off from the Framework;
(e) the client experiences consecutive failures across several sites resulting in a higher volume of call outs.
It is anticipated that the majority of work orders for the client will be in the range of 0 GBP to 5 000 GBP.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 55
Quality criterion: Social Value
/ Weighting: 5
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The anticipated framework commencement date is 18.11.2019 for an initial period of 24 months, with an option to extend for a further period of 24 months, in 12 months increments, subject to performance. This will take the maximum framework period to 48 months, ending no later than 31.10.2023.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To award the work order the client can chose between:
(a) direct call-off;
(b) mini-competition.
The client reserves the right not to award a work order if it feels the price does not represent value for money.
Lot No: 3
II.2.1) Title
The West Midlands
II.2.2) Additional CPV code(s)
45261000
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
The client proposes to make this framework available to eligible contracting authorities and charities within the geographic regions of: Staffordshire, Warwickshire and West Midlands (Lot 3 — The West Midlands).
The Framework is intended to be used by the client or eligible contracting authorities (the Customers) that it grants access. The Customers can include but are not limited to schools, academies, universities, district councils, county councils, city councils, libraries, police forces, fire brigades and charities or similar organisations.
It is not possible to ascertain the precise value which may be generated via the client and customers. However, based on the financial Year 17/18, Leicestershire County Council's spend was 200 000 GBP. The value may increase as a result of the following:
(a) the client increasing its own client/property portfolio;
(b) budgets made available to the client;
(c) successful joint bidding defined in 2.4;
(d) where new customer’s call-off from the Framework;
(e) the client experiences consecutive failures across several sites resulting in a higher volume of call outs.
It is anticipated that the majority of work orders for the client will be in the range of 0 GBP to 5 000 GBP.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 55
Quality criterion: Social Value
/ Weighting: 5
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The anticipated framework commencement date is 18.11.2019 for an initial period of 24 months, with an option to extend for a further period of 24 months, in 12 months increments, subject to performance. This will take the maximum framework period to 48 months, ending no later than 31.10.2023.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To award the work order the client can chose between:
(a) direct call-off;
(b) mini-competition.
The client reserves the right not to award a work order if it feels the price does not represent value for money.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 049-112596
Section V: Award of contract
Lot No: 1
Contract No: DN396222
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
M&J Group (Construction and Roofing) Ltd
1371473
Hammond Road, Elm Farm Industrial Estate
Bedford
MK41 0UD
UK
NUTS: UKH24
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Thomas Cassie and Sons (Leicester) Ltd
08208368
Units 1 and 2, Slater Street, Frog Island
Leicester
LE3 5AS
UK
NUTS: UKF21
Internet address(es)
URL: www.cassieroofing.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 800 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: DN396222
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
M&J Group (Construction and Roofing) Ltd
1371473
Hammond Road, Elm Farm Industrial Estate
Bedford
MK41 0UD
UK
NUTS: UKH24
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Thomas Cassie and Sons (Leicester) Ltd
08208368
Units 1 and 2, Slater Street, Frog Island
Leicester
LE3 5AS
UK
NUTS: UKF21
Internet address(es)
URL: www.cassieroofing.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 350 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: DN396222
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/11/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
M&J Group (Construction and Roofing) Ltd
1371473
Hammond Road, Elm Farm Industrial Estate
Bedford
MK41 0UD
UK
NUTS: UKH24
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Thomas Cassie and Sons (Leicester) Ltd
08208368
Units 1 and 2, Slater Street, Frog Island
Leicester
LE3 5AS
UK
NUTS: UKF21
Internet address(es)
URL: www.cassieroofing.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 350 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice
The Strand
London
WC2A 2LL
UK
Internet address(es)
URL: https://www.justice.gov.uk/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Leicestershire County Council (LCC) will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract, as communicated to tenderers. Applicants who are unsuccessful shall be informed by LCC as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
28/01/2020