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Summary

OCID:
Published by:: Oakwood Park Grammar School
Authority ID:: AA48405
Publication date:: 05 February 2020
Deadline date:: 02 March 2020
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The contract being tendered is for 3 years, 1.8.2020 to 31.7.2023, with an option for a further extension period at the end of the contract term for a further term of 2 years.

This tender project is seeking to appoint a suitably qualified supplier whose experience, initiative and innovation will be an asset to Oakwood Park Grammar School in enhancing the appearance of the grounds and general campus along with all pitches used for football, rugby and cricket.

The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. Whilst the monthly charge will represent one-twelfth of the contract cost, reconciliation will take place annually to reconcile the achievement of input hours and delivery of the specification of the contract. The client requires that the tendered specification is undertaken at all times and the successful supplier is expected to have a system in place to cover for both planned and unplanned absence of the staff dedicated to the contract and also the resource to meet the season needs of the contract.

The value of the current contract is in the region of 19 500 GBP per annum.

The scope of the contract and specification will include but not be limited to:

1) Maintenance of grassed areas;

2) Sports pitch marking and maintenance;

3) Maintenance of shrub and plant borders;

4) Hedge and tree maintenance;

5) Weed control;

6) Fence lines;

7) Preparation and maintenance of the cricket square to U19 county standards.

It is also the objective of this tender for the successful supplier to have in place a management support structure, site supervision and training plan that ensures that all client locations are kept to standard at all times and that the required grounds maintenance specification is achieved consistently.

It should be noted that the successful supplier will be expected to provide innovation, proven maintenance methods and appropriate equipment to the contract, thus ensuring that the highest levels of service are maintained in all areas at all times.

The successful supplier will be expected to actively work with Oakwood Park Grammar School to support environmental statement/aims, outline their own environmental policies and demonstrate what measures and procedures they propose to take.

Current grounds maintenance arrangement

At present there are 3 grounds staff employed at Oakwood Park Grammar School where the structure is:

— 2 x employees,

— 1 x apprentice.

Please be advised that:

— the grounds maintenance service is currently contracted to landscape services,

— the client has a minimum requirement for a supplier’s employers liability/public liability and professional indemnity insurance of 5 000 000 GBP,

— the minimum annual turnover that your organisation must have achieved to be considered for this opportunity is 500 000 GBP,

— the annual value of the current contract is 19 500 GBP (the total cost per annum at present); therefore, the value of this contract is 97 500 GBP (total annual costs from last year as above x 5 as this contract is for a maximum of 5 years).

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Oakwood Park Grammar School

Oakwood Park

Maidstone

ME16 8AH

Telephone: +44 1276673880

E-mail: tenders@litmuspartnership.co.uk

NUTS: UKJ4

Internet address(es)

Main address: http://www.opgs.org

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://litmustms.co.uk/respond/9WMB59USDX

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Oakwood Park Grammar School — Grounds Maintenance Services Tender

II.1.2) Main CPV code

77314000

II.1.3) Type of contract

Services

II.1.4) Short description

The successful supplier will be required to provide grounds maintenance services for Oakwood Park Grammar School.

Oakwood Park Grammar School is a Grammar School in Maidstone, Kent, which was founded in 1918. In 2011 the School became an Academy and serves students from years 7 – 11 plus co-educational sixth form.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKJ4

Main site or place of performance:

Kent.

II.2.4) Description of the procurement

The contract being tendered is for 3 years, 1.8.2020 to 31.7.2023, with an option for a further extension period at the end of the contract term for a further term of 2 years.

The value of the current contract is in the region of 19 500 GBP per annum.

The scope of the contract and specification will include but not be limited to:

1) Maintenance of grassed areas;

2) Sports pitch marking and maintenance;

3) Maintenance of shrub and plant borders;

4) Hedge and tree maintenance;

5) Weed control;

6) Fence lines;

7) Preparation and maintenance of the cricket square to U19 county standards.

Current grounds maintenance arrangement

At present there are 3 grounds staff employed at Oakwood Park Grammar School where the structure is:

— 2 x employees,

— 1 x apprentice.

Please be advised that:

— the grounds maintenance service is currently contracted to landscape services,

— the client has a minimum requirement for a supplier’s employers liability/public liability and professional indemnity insurance of 5 000 000 GBP,

— the minimum annual turnover that your organisation must have achieved to be considered for this opportunity is 500 000 GBP,

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2020

End: 31/07/2025

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

Minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

To respond to this opportunity please click here: https://litmustms.co.uk/respond/9WMB59USDX

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 02/03/2020

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 17/04/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Maidstone:-Grounds-maintenance-services./9WMB59USDX

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/9WMB59USDX

Go reference: GO-2020129-PRO-15896510

VI.4) Procedures for review

VI.4.1) Review body