Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Ofcom
Riverside House, 2a Southwark Bridge Road
London
SE1 9HA
UK
Telephone: +44 2079813000
E-mail: hayley.watson@ofcom.org.uk
NUTS: UK
Internet address(es)
Main address: https://ofcom.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: UK Communications Regulator
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Welsh Language Translation
Reference number: Ofcom C20190293
II.1.2) Main CPV code
79530000
II.1.3) Type of contract
Services
II.1.4) Short description
The Welsh Language (Wales) Measure 2011 established a legal framework to impose duties on certain organisations to comply with standards in relation to the Welsh language. The Measure has established official status for the Welsh language in Wales, as well as the general principle that Welsh should not be ‘treated less favourably’ than the English language in Wales.
Ofcom’s overall compliance with the Welsh Language Standards regime resides with the Regulatory Affairs Principal, Wales with ongoing support from the Senior Welsh Language Affairs Advisor who ensures the timely turnaround of accurate Welsh versions of a wide range of documents as well as managing Ofcom’s online and social media presence.
The requirement is for delivery of a translation service from English to Welsh and less frequently, from Welsh to English.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
350 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Overview of requirements:
The requirement is for delivery of a translation service from English to Welsh and less frequently, from Welsh to English.
As a minimum, the service must deliver the following:
— accurate, timely and clear translation of a wide range of materials from English to Welsh and vice versa,
— simultaneous translation as and when required,
— undertake a number of projects at the same time during busy periods and the ability to work to very tight deadlines,
— proof reading of documents,
— ability to turn around within constrained timescales, e.g. 1 hour if the translation is urgent,
— quarterly contract management meetings at the Ofcom Wales Office.
It would be preferable were the service also able to:
— maintain and develop a cloud-based dictionary of complex Ofcom terms which can be shared with Ofcom Wales staff to ensure consistency across translations.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
There are 3 options to extend the contract at Ofcom's sole discretion, each option is for a 12-month extension.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 192-466829
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/12/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Cymen
Pendeitsh
Caernarfon
LL55 2AY
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 350 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice of England and Wales
London
UK
VI.4.2) Body responsible for mediation procedures
High Court of Justice of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Ofcom will incorporate a standstill period of 10 days between the communication of the award decision to tenderers and entering into a contract with the successful tenderer.
Tenderers wishing to obtain further debriefing should request it from the contact point indicated in the Section I.1).
Where issues regarding the award cannot be resolved between Ofcom and the tenderer, the Public Contracts Regulations 2015 allow for appeals to be brought before the High Court of England and Wales.
Any such appeal must be bought promptly and in any event within 3 months.
VI.4.4) Service from which information about the review procedure may be obtained
Ofcom
Riverside House, 2a Southwark Bridge Road
London
UK
VI.5) Date of dispatch of this notice
30/01/2020