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Summary

OCID:
Published by:: St Mary's CE High School
Authority ID:: AA78744
Publication date:: 06 February 2020
Deadline date:: 06 March 2020
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1 244 students on roll and 168 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The client would wish the successful supplier to review the current range of services offered and make recommendations accordingly.

The contract being tendered is for 3 years in duration from 1.9.2020 to 31.8.2023 with the option to extend for a maximum of a further 2 years at the discretion of the client. This contract will operate as a guaranteed performance contract, with the successful supplier offering the client a guaranteed return/cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the client for the duration of this contract.

The academic year is based on a calendar of approximately 194 days. 5 days are to be used for staff professional development and the School will be open to receive students for approximately 188 days.

The contract offered covers the scope for the provision of all school catering services, which currently includes morning break, lunch, all hospitality and free issue requirements. Free School Meals are to be charged based on consumption with a margin attached and hospitality will be charged based on consumption and at net food cost.

Whilst the client prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.

The value of the current in house provision is:

2018/19 year — months (eg Sept – Aug)

Core pupil sales 356 441 GBP

Adult staff sales 10 092 GBP

Free school meals sales 46 093 GBP

Hospitality sales 9 598 GBP

Total sales 422 224 GBP

Therefore the value of this contract is 2 111 120 GBP.

The number of students increased by 40 from 1 204 in 2018/19 to 1 244 in 2019/20.

St Mary’s CE High School expects the successful supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The client expects the successful supplier to evidence, through their bid, how they shall support and complement its values and support the principles of every child matters.

As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Supplier’s tender submission would be welcomed.

Please be advised that:

— this contract will be let on a 3 + 2 years basis,

— there are currently 9 staff employed to deliver the catering service,

— there are currently 8 catering staff in the Local Government Pension Scheme (LGPS),

— the catering service is currently run in-house,

— the client has a minimum requirement for a supplier’s employers liability/ public liability and professional indemnity insurance of 5 000 000 GBP,

— the minimum annual turnover that your organisation must have achieved to be considered for this opportunity is 1 000 000 GBP.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

St Mary's CE High School

Lieutenant Ellis Way

Cheshunt

EN7 5FB

Telephone: +44 1276673880

E-mail: tenders@litmuspartnership.co.uk

NUTS: UKH23

Internet address(es)

Main address: http://www.st-maryshigh.herts.sch.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://litmustms.co.uk/respond/HFBB62544N

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

St Mary's CE High School — Catering Services Tender

II.1.2) Main CPV code

55524000

II.1.3) Type of contract

Services

II.1.4) Short description

The successful supplier will be required to provide catering services for St Mary's CE High School.

St Mary’s CE High School in Cheshunt, Hertfordshire, is a secondary school for 11 to 19-year olds who benefit from a superb ‘state of the art’ building which opened in April 2010, providing excellent learning facilities for students.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKH23

Main site or place of performance:

Hertfordshire.

II.2.4) Description of the procurement

Whilst the client prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.

The value of the current in house provision is:

2018/19 year — months (eg Sept – Aug)

Core pupil sales 356 441 GBP

Adult staff sales 10 092 GBP

Free school meals sales 46 093 GBP

Hospitality sales 9 598 GBP

Total sales 422 224 GBP

Therefore the value of this contract is 2 111 120 GBP.

The number of students increased by 40 from 1 204 in 2018/19 to 1 244 in 2019/20.

Please be advised that:

— this contract will be let on a 3 + 2 years basis,

— there are currently 9 staff employed to deliver the catering service,

— there are currently 8 catering staff in the Local Government Pension Scheme (LGPS),

— the catering service is currently run in-house,

— the client has a minimum requirement for a supplier’s employers liability/ public liability and professional indemnity insurance of 5 000 000 GBP,

— the minimum annual turnover that your organisation must have achieved to be considered for this opportunity is 1 000 000 GBP.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2020

End: 31/08/2025

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

Minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 06/03/2020

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 24/04/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Cheshunt:-School-catering-services./HFBB62544N

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/HFBB62544N

Go reference: GO-202022-PRO-15918382

VI.4) Procedures for review

VI.4.1) Review body