Contract notice
Section I: Contracting
authority
I.1) Name and addresses
City of Stoke-on-Trent Sixth Form College
Leek Road
Stoke-on-Trent
ST4 2RU
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG23
Internet address(es)
Main address: http://www.stokesfc.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmustms.co.uk/respond/U4EM4CGJ25
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
City of Stoke-on-Trent Sixth Form College — Catering Services Tender
II.1.2) Main CPV code
55523000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide catering services for City of Stoke-on-Trent Sixth Form College.
As the first purpose-built sixth form College in the country, having relocated to a new purpose built, modern facility in 2010, Stoke Sixth Form College has been delivering post-16 education to students for almost 50 years. The College has helped over 30 000 young people reach their potential by progressing onto universities, great jobs and varied apprenticeships. With a wealth of experience, College staff are experts in the field of providing high quality education for all.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG23
Main site or place of performance:
Stoke-on-Trent.
II.2.4) Description of the procurement
The College also converted to The Potteries Educational Trust on 1.9.2017, which is a vibrant learning community working hard in the areas that they serve to maintain and develop excellent and innovative teaching and learning. The Trust will deliver high quality parental engagement, pastoral support and the pooling of resources and expertise to achieve an outstanding learning experience and outcomes for all of our children and young people.
The College is currently redeveloping its coffee shop and surrounding areas and would welcome proposals from suppliers regarding the fit out and proposed offer to be available from September 2021.
The imminent growth of the Trust could provide additional opportunities for the successful supplier. The provision of catering services within any further schools when they have joined the Trust may fall under the scope of this contract. The successful supplier would be expected to provide the catering service within the additional Schools, using the same costing model, ratios etc. that they applied to their successful financial submission for the Trust, at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.
Sales 2018/2019 circa:
Cash sales 191 000 GBP
Client issues 57 500 GBP
Total income 248 500 GBP
Whilst the Trust prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the teaching and support staff and students on roll, all of whom have a focus on the introduction of exciting new food concepts to satisfy a wide range of tastes and dietary requirements. The College would wish the successful Supplier to review the current range of services offered and make recommendations accordingly.
The contract offered covers the scope for the provision of all catering services within College, which currently includes breakfast, morning break, lunch, all hospitality and free issue requirements. Free student meals and hospitality will be charged based on consumption and at net food cost.
The College expects the successful supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The College also expects the successful supplier to evidence, through their bid, how they shall support and complement its values and support the principles of keeping children safe in education.
The College believes that success should be celebrated and that students should enjoy their time at College; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. As a result, the College are very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful Supplier.
As a College who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the supplier’s tender submission would be welcomed. The Trust would wish for the supplier to look at making this investment within the newly built catering area, with attention being given to a high street style, retail focussed offer which attracts current non users of the refectory and compliments the new facilities.
Further information is provided in the SQ Document.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2020
End:
31/07/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/U4EM4CGJ25
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/03/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
10/04/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Stoke-on-Trent:-Catering-services-for-other-enterprises-or-other-institutions./U4EM4CGJ25
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/U4EM4CGJ25
Go reference: GO-202022-PRO-15918384
VI.4) Procedures for review
VI.4.1) Review body
City of Stoke-on-Trent Sixth Form College
Stoke-on-Trent
UK
VI.5) Date of dispatch of this notice
02/02/2020