Contract notice
Section I: Contracting
authority
I.1) Name and addresses
North East Scotland College
Aberdeen City Campus, Gallowgate
Aberdeen
AB25 1BN
UK
Contact person: Colin Brodie
Telephone: +44 3003305550
E-mail: c.brodie@nescol.ac.uk
Fax: +44 1224612001
NUTS: UKM50
Internet address(es)
Main address: www.nescol.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00442
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Facilities Management Services
Reference number: NESCOL/FMS/2020
II.1.2) Main CPV code
79993100
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of facilities management services at the following campuses: City, Altens, Fraserburgh and Clinterty. Various small satellite buildings are also to be provided for, including but not limited to, locations in Bridge of Don, Inverurie, Peterhead and Ellon.
The following services are in scope:
1) Management – the contractor will provide a property and facilities manager and appropriate on-site support team to provide the services including the provision of 24 hour emergency call out services. The management and monitoring of services provided by external contractors and suppliers including all subcontractors engaged by the College is a key aspect of the specification. Management of the following services are also included: management of the College property, transport fleet, estates records and cleaning services;
2) Property and facilities management services – the contractor will deliver a comprehensive property management and maintenance service and advise on expenditure within the College’s budget provision. Services will also include the provision of a manned service desk based within the College, a team of technically trained staff and access to professional services such as surveyors, architects and engineers. The contractor will provide the following appropriately trained tradespersons on-site: electricians, plumber, painter, joiners, engineer, HVAC resource and Handyperson. Other services include: revenue monitoring system, response repair and emergency repairs, planned maintenance of plant, services and equipment, property management services, selection of contractors, energy management and auditing electrical and technical Maintenance, HSE monitoring and auditing, asbestos management services and management of college equipment (Small assets);
3) Cleaning services – the contractor will provide a full cleaning service across all the required College estate including all daily and periodical cleaning as required. External and internal window cleaning is included along with external cleaning and maintenance of all access and egress areas. High level cleaning of craft workshops is also included along with the provision and servicing of dust control mats and the provision and supply of all janitorial supplies.
The requirements are fully detailed within the specifications enclosed at Schedule 3 of the attached invitation to tender document. Bidders should make themselves fully aware of the requirements for this project.
II.1.5) Estimated total value
Value excluding VAT:
17 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79993000
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
Aberdeen.
II.2.4) Description of the procurement
Provision of facilities management services at the following campuses: City, Altens, Fraserburgh and Clinterty. Various small satellite buildings are also to be provided for, including but not limited to, locations in Bridge of Don, Inverurie, Peterhead and Ellon.
The requirements are fully detailed within the specifications enclosed at Schedule 3 of the attached invitation to tender document. Bidders should make themselves fully aware of the requirements for this project.
II.2.5) Award criteria
Criteria below:
Quality criterion: Mobilisation/transition plan
/ Weighting: 5
Quality criterion: Contract management and technical capability
/ Weighting: 35
Quality criterion: Health, safety and environment
/ Weighting: 15
Price
/ Weighting:
45
II.2.6) Estimated value
Value excluding VAT:
17 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Subject to mutual agreement by both parties and satisfactory performance there will be 2 x 1 year options to extend the contract.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Subject to mutual agreement by both parties and satisfactory performance there will be 2 x 1 year options to extend the contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in the attached ITT.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/03/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/07/2020
IV.2.7) Conditions for opening of tenders
Date:
16/03/2020
Local time: 15:00
Place:
Aberdeen.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
60 months from 1.8.2020, or, up to 84 months if extensions taken.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=613190
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Voluntary community benefits must be offered by the bidding entity.
(SC Ref:613190)
VI.4) Procedures for review
VI.4.1) Review body
Aberdeen Civil Justice Centre and Commercial Courts
Castle Street
Aberdeen
AB10 1WP
UK
Telephone: +44 1224657200
E-mail: aberdeen@scotcourts.gov.uk
VI.5) Date of dispatch of this notice
03/02/2020