II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
Hertfordshire.
II.2.4) Description of the procurement
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the client requires the successful supplier to operate to at all times is being able to provide a school that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for 3 years in duration from 1.9.2020 to 31.8.2023 with the option to extend for a maximum of a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Current cleaning arrangement:
At present there are 23 cleaning posts at the School where the structure is:
— 20 cleaning operatives — 200 hours per week (20 posts x 10 hours per week),
— 1 cleaning operative — 15 hours per week (1 post x 15 hours per week),
— 1 cleaning operative — 12 hours per week (1 post x 15 hours per week),
— 1 cleaning operative — 9,5 hours per week (1 post x 9,5 hours per week).
Please be advised that:
— the cleaning service is currently run in-house and the School’s site staff line manage the cleaning team,
— all cleaning is currently carried out after school,
— there are currently 12 cleaning staff in the Local Government Pension Scheme (LGPS),
— the client has a minimum requirement for a supplier’s employers liability/public liability and professional indemnity insurance of 5 000 000 GBP,
— the minimum annual turnover that your organisation must have achieved to be considered for this opportunity is 1 000 000 GBP.
The annual value of the current contract is 123 000 GBP (the total cost per annum at present).
Therefore, the value of this contract is 615 000 GBP.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2020
End:
31/08/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/2445BX289R