Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Orbit Group Ltd
Garden Court, Harry Weston Road, Binley Business Park
Coventry
CV3 2SU
UK
Contact person: Procurement Team
Telephone: +44 2476438394
E-mail: procurementhelp@orbit.org.uk
NUTS: UK
Internet address(es)
Main address: http://www.orbit.org.uk
Address of the buyer profile: http://www.orbit.org.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Procurer/Advert/View?advertId=560c4817-9242-ea11-80ff-005056b64545&fromAdvertEvent=True
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Procurer/Advert/View?advertId=560c4817-9242-ea11-80ff-005056b64545&fromAdvertEvent=True
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for the Supply of Servicing, Maintenance, Responsive Repairs and Installation (both Planned and Reactive) of Domestic Heating Systems
Reference number: DN461028
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
A 24 hour, 7 days a week year round fully inclusive and comprehensive 3* domestic servicing, inspection and maintenance, reactive repairs and emergency call-out service comprising of both routine and non-routine work to be undertaken on various types of domestic heating systems across the authority’s premises, including but not limited to:
— gas/Lpg fuelled heating systems,
— oil fuelled heating systems,
— electric heating systems,
— air source heat pumps (ASHP) heating systems,
— solar thermal heating system,
— ground source heat pumps (GSHP),
— vented and Unvented Cylinders connected to gas heating sources; and
Planned and reactive installation/upgrade of various types of domestic central heating systems across the authority’s premises which will comprise of a mixture of complete systems, boiler replacements, appliance replacements and system conversions or upgrades, including but not limited to:
— gas/Lpg fuelled heating systems,
— oil fuelled heating systems,
— electric heating systems,
— air source heat pumps (ASHP) heating systems,
— vented and Unvented Cylinders connected to gas heating sources.
Other contracting authorities with the requirement for the same scope of services at premises within the same operating geography as the authority may enter into discussions with the authority with a view to entering into a contract with the appointed contractor(s).
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The authority shall determine which profile of lot award demonstrates the most economically advantageous outcome for the authority, i.e. independently awarding Lot 1a and Lot 2a; or Lot 3a (combined Lot 1a and Lot 2a) and independently Lot 1b and Lot 2b OR Lot 3ba (combined Lot 1b and Lot 2b). Consequently the contract may be awarded to 1 or several contractors.
The individual lot scores will be reviewed in all possible combinations to determine the most economically advantageous tender overall. E.g. if awarding Lot 1a and Lot 2a independently produces a higher score than Lot 3a (combination lot) then the award will be of Lot 1a and Lot 2a. Conversely if the combination lot (Lot 3a) produces the better result, it will be awarded, with no award under Lots 1a and 2a. The same shall apply to Lot 2a and Lot 2b in respect of Lot 3b. The above is subject to the overriding reserved right not to award at all.
II.2) Description
Lot No: 1a
II.2.1) Title
3* Domestic Servicing, Inspection and Maintenance, Reactive Repairs and Emergency Call-Out Service and Potential Reactive Installs/Upgrades — Midlands
II.2.2) Additional CPV code(s)
50531200
50720000
71314310
II.2.3) Place of performance
NUTS code:
UKF
UKG
II.2.4) Description of the procurement
A 24 hour, 7 days a week year round fully comprehensive 3* domestic gas servicing and maintenance repair service and reactive replacement installations comprising of both routine and non-routine work to be undertaken on various types of domestic heating systems present across the premises in the Midlands as referenced within Schedule 1a (‘Specification’).
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1b
II.2.1) Title
3* Domestic Servicing, Inspection and Maintenance, Reactive Repairs and Emergency Call-Out Service and Potential Reactive Installs/Upgrades — East
II.2.2) Additional CPV code(s)
50531200
50720000
71314310
II.2.3) Place of performance
NUTS code:
UKH
II.2.4) Description of the procurement
A 24 hour, 7 days a week year round fully comprehensive 3* domestic gas servicing and maintenance repair service and reactive replacement installations comprising of both routine and non-routine work to be undertaken on various types of domestic heating systems present across the premises in the East as referenced within Schedule 1a (‘Specification’).
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2a
II.2.1) Title
Planned Installs/Upgrades and Potential Reactive Installs/Upgrades — Midlands
II.2.2) Additional CPV code(s)
42160000
71314310
II.2.3) Place of performance
NUTS code:
UKF
UKG
II.2.4) Description of the procurement
Planned and reactive replacement installations comprising of both routine and non-routine work to be undertaken on various types of domestic heating systems present across the premises in the Midlands as referenced within Schedule 1b (‘Specification’).
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2b
II.2.1) Title
Planned Installs/Upgrades and Potential Reactive Installs/Upgrades — East
II.2.2) Additional CPV code(s)
42160000
71314310
II.2.3) Place of performance
NUTS code:
UKH
II.2.4) Description of the procurement
Planned and reactive replacement installations comprising of both routine and non-routine work to be undertaken on various types of domestic heating systems present across the premises in the East as referenced within Schedule 1b (‘Specification’).
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3a
II.2.1) Title
Lots 1a and 2a Combined at Award if Most Economically Advantageous — Midlands
II.2.2) Additional CPV code(s)
50531200
50720000
71314310
II.2.3) Place of performance
NUTS code:
UKF
UKG
II.2.4) Description of the procurement
A 24 hour, 7 days a week year round fully comprehensive 3* domestic gas servicing and maintenance repair service and planned and reactive replacement installations comprising of both routine and non-routine work to be undertaken on various types of domestic heating systems present across the premises in the Midlands as referenced within Schedule 1a (‘Specification’).
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3b
II.2.1) Title
Lots 1a and 2a Combined at Award if Mots Economically Advantageous — East
II.2.2) Additional CPV code(s)
42160000
71314310
II.2.3) Place of performance
NUTS code:
UKH
II.2.4) Description of the procurement
A 24 hour, 7 days a week year round fully comprehensive 3* domestic gas servicing and maintenance repair service and planned and reactive replacement installations comprising of both routine and non-routine work to be undertaken on various types of domestic heating systems present across the premises in the East as referenced within Schedule 1a (‘Specification’).
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/03/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
05/03/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
The Royal Courts of Justice
London
UK
VI.5) Date of dispatch of this notice
03/02/2020