Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Derby
Kedleston Road
Derby
DE22 1GB
UK
Contact person: Anna Salt
E-mail: a.salt@derby.ac.uk
NUTS: UKF11
Internet address(es)
Main address: www.derby.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of External Legal Support Services
Reference number: PROC AS ITT/104
II.1.2) Main CPV code
79100000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Derby is seeking tenders for the supply of external legal support services for an initial 12-month period with options to extend on an annual basis for an additional 3 years.
This contract will be split into 7 lots.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
600 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Commercial (Predominantly Review and Drafting of Commercial Contracts)
II.2.2) Additional CPV code(s)
79111000
II.2.3) Place of performance
NUTS code:
UKF1
II.2.4) Description of the procurement
Whilst the internal legal services team advises the University on the full range of legal issues faced by the University, there is a requirement for timely external legal support services to complement the department’s expertise and capacity.
The following are within scope of this procurement:
— ad-hoc legal support on matters as they arise (including contracts and disputes),
— proactive legal support (including notification and education on changes to the law which will affect UoD),
— compliance with legal services’ procedures (which include approval and execution of contracts procedures) and UoD’s invoice settlement processes (including request of purchase orders in advance of starting work and inclusion of detailed narrative on all invoices),
— knowledge, training and skills transfer as required,
— account management, including attendance at review meetings and provision of management information, and
— future development opportunities to allow the University to take advantage of any developments in this area of work which may assist in improving operational performance. Any associated costs must be included in Form T6 Pricing Schedule.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
UoD is inviting tenders for the supply of external legal support services for an initial 12-month period. There will be an option for UoD to extend this initial term by 12 months each year, up to 3 times. Therefore, the maximum contract term is 4 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Real Estate (to include Transfer of Freehold Interests, Grant and Taking of Leasehold Interests, Planning, Construction and Disputes)
II.2.2) Additional CPV code(s)
79111000
II.2.3) Place of performance
NUTS code:
UKF1
II.2.4) Description of the procurement
Whilst the internal legal services team advises the University on the full range of legal issues faced by UoD, there is a requirement for timely external legal support services to complement the department’s expertise and capacity.
The following are within scope of this procurement:
— ad-hoc legal support on matters as they arise (including contracts and disputes),
— proactive legal support (including notification and education on changes to the law which will affect UoD),
— compliance with legal services’ procedures (which include approval and execution of contracts procedures) and UoD’s invoice settlement processes (including request of purchase orders in advance of starting work and inclusion of detailed narrative on all invoices),
— knowledge, training and skills transfer as required,
— account management, including attendance at review meetings and provision of management information, and
— future development opportunities to allow the University to take advantage of any developments in this area of work which may assist in improving operational performance. Any associated costs must be included in Form T6 Pricing Schedule.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
UoD is inviting tenders for the supply of external legal support services for an initial 12 month period. There will be an option for UoD to extend this initial term by 12 months each year, up to 3 times. Therefore, the maximum contract term is 4 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Human Resources (to include Employment Disputes and General Advice)
II.2.2) Additional CPV code(s)
79111000
II.2.3) Place of performance
NUTS code:
UKF1
II.2.4) Description of the procurement
Whilst the internal legal services team advises the University on the full range of legal issues faced by UoD, there is a requirement for timely external legal support services to complement the department’s expertise and capacity.
The following are within scope of this procurement:
— ad-hoc legal support on matters as they arise (including contracts and disputes),
— proactive legal support (including notification and education on changes to the law which will affect UoD),
— compliance with legal services’ procedures (which include approval and execution of contracts procedures) and UoD’s invoice settlement processes (including request of purchase orders in advance of starting work and inclusion of detailed narrative on all invoices),
— knowledge, training and skills transfer as required,
— account management, including attendance at review meetings and provision of management information, and
— future development opportunities to allow the University to take advantage of any developments in this area of work which may assist in improving operational performance. Any associated costs must be included in Form T6 Pricing Schedule.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
UoD is inviting tenders for the supply of external legal support services for an initial 12-month period. There will be an option for UoD to extend this initial term by 12 months each year, up to 3 times. Therefore, the maximum contract term is 4 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Commercial and Student Disputes (to include all Disputes apart from Employment Disputes)
II.2.2) Additional CPV code(s)
79111000
II.2.3) Place of performance
NUTS code:
UKF1
II.2.4) Description of the procurement
Whilst the internal legal services team advises the University on the full range of legal issues faced by UoD, there is a requirement for timely external legal support services to complement the department’s expertise and capacity.
The following are within scope of this procurement:
— ad-hoc legal support on matters as they arise (including contracts and disputes),
— proactive legal support (including notification and education on changes to the law which will affect UoD),
— compliance with legal services’ procedures (which include approval and execution of contracts procedures) and UoD’s invoice settlement processes (including request of purchase orders in advance of starting work and inclusion of detailed narrative on all invoices),
— knowledge, training and skills transfer as required,
— account management, including attendance at review meetings and provision of management information, and
— future development opportunities to allow the University to take advantage of any developments in this area of work which may assist in improving operational performance. Any associated costs must be included in Form T6 Pricing Schedule.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
UoD is inviting tenders for the supply of external legal support services for an initial 12-month period. There will be an option for UoD to extend this initial term by 12 months each year, up to 3 times. Therefore, the maximum contract term is 4 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Research and Innovation Activities (to include Reviewing and Drafting of Contracts, Commercialisation of Research and Advice on the Protection of the University’s Research Derived IP Portfolio)
II.2.2) Additional CPV code(s)
79111000
II.2.3) Place of performance
NUTS code:
UKF1
II.2.4) Description of the procurement
Whilst the internal legal services team advises the University on the full range of legal issues faced by UoD, there is a requirement for timely external legal support services to complement the department’s expertise and capacity.
The following are within scope of this procurement:
— ad-hoc legal support on matters as they arise (including contracts and disputes),
— proactive legal support (including notification and education on changes to the law which will affect UoD),
— compliance with legal services’ procedures (which include approval and execution of contracts procedures) and UoD’s invoice settlement processes (including request of purchase orders in advance of starting work and inclusion of detailed narrative on all invoices),
— knowledge, training and skills transfer as required,
— account management, including attendance at review meetings and provision of management information, and
— future development opportunities to allow the University to take advantage of any developments in this area of work which may assist in improving operational performance. Any associated costs must be included in Form T6 Pricing Schedule.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
UoD is inviting tenders for the supply of external legal support services for an initial 12-month period. There will be an option for UoD to extend this initial term by 12 months each year, up to 3 times. Therefore, the maximum contract term is 4 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Governance (to include Advice on Organisational Governance, Charity, Higher Education and Academic Registry)
II.2.2) Additional CPV code(s)
79111000
II.2.3) Place of performance
NUTS code:
UKF1
II.2.4) Description of the procurement
Whilst the internal legal services team advises the University on the full range of legal issues faced by UoD, there is a requirement for timely external legal support services to complement the department’s expertise and capacity.
The following are within scope of this procurement:
— ad-hoc legal support on matters as they arise (including contracts and disputes),
— proactive legal support (including notification and education on changes to the law which will affect UoD),
— compliance with legal services’ procedures (which include approval and execution of contracts procedures) and UoD’s invoice settlement processes (including request of purchase orders in advance of starting work and inclusion of detailed narrative on all invoices),
— knowledge, training and skills transfer as required,
— account management, including attendance at review meetings and provision of management information, and
— future development opportunities to allow the University to take advantage of any developments in this area of work which may assist in improving operational performance. Any associated costs must be included in Form T6 Pricing Schedule.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
UoD is inviting tenders for the supply of external legal support services for an initial 12-month period. There will be an option for UoD to extend this initial term by 12 months each year, up to 3 times. Therefore, the maximum contract term is 4 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Lending (to include Advice Regarding the University’s Invest to Grow programme (for Example, Drafting and Negotiating Loan Documentation for Lending below 500 000 GBP and the Registration of Security)
II.2.2) Additional CPV code(s)
79111000
II.2.3) Place of performance
NUTS code:
UKF1
II.2.4) Description of the procurement
Whilst the internal legal services team advises the University on the full range of legal issues faced by UoD, there is a requirement for timely external legal support services to complement the department’s expertise and capacity.
The following are within scope of this procurement:
— ad-hoc legal support on matters as they arise (including contracts and disputes),
— proactive legal support (including notification and education on changes to the law which will affect UoD),
— compliance with legal services’ procedures (which include approval and execution of contracts procedures) and UoD’s invoice settlement processes (including request of purchase orders in advance of starting work and inclusion of detailed narrative on all invoices),
— knowledge, training and skills transfer as required,
— account management, including attendance at review meetings and provision of management information, and
— future development opportunities to allow the University to take advantage of any developments in this area of work which may assist in improving operational performance. Any associated costs must be included in Form T6 Pricing Schedule.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
UoD is inviting tenders for the supply of external legal support services for an initial 12-month period. There will be an option for UoD to extend this initial term by 12 months each year, up to 3 times. Therefore, the maximum contract term is 4 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 131-322098
Section V: Award of contract
Lot No: 1
Title: Commercial (Predominantly Review and Drafting of Commercial Contracts)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/01/2020
V.2.2) Information about tenders
Number of tenders received: 15
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Shakespeare Martineau LLP
Birmingham
UK
NUTS: UKF
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Capital Law Ltd
Cardiff
UK
NUTS: UKF
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Penningtons Manches Cooper LLP
London
UK
NUTS: UKF
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 600 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Real Estate (to include Transfer of Freehold Interests, Grant and Taking of Leasehold Interests, Planning, Construction and Disputes)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/01/2020
V.2.2) Information about tenders
Number of tenders received: 12
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Veale Wasborough Vizards LLP
Bristol
UK
NUTS: UKF11
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Shakespeare Martineau LLP
Birmingham
UK
NUTS: UKF11
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Capital Law Limited
Cardiff
UK
NUTS: UKF11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 600 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Human Resources (to include Employment Disputes and General Advice)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/01/2020
V.2.2) Information about tenders
Number of tenders received: 14
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Veale Wasborough Vizards LLP
Bristol
UK
NUTS: UKF11
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Shakespeare Martineau LLP
Birmingham
UK
NUTS: UKF11
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Capital Law Ltd
Cardiff
UK
NUTS: UKF11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 600 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: 4
Title: Commercial and Student Disputes (to include all Disputes apart from Employment Disputes)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/01/2020
V.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Shakespeare Martineau LLP
Birmingham
UK
NUTS: UKF11
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Capital Law Ltd
Cardiff
UK
NUTS: UKF11
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Penningtons Manches Cooper LLP
London
UK
NUTS: UKF11
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 600 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: 5
Title: Research and Innovation Activities (to include Reviewing and Drafting of Contracts, Commercialisation of Research and Advice on the Protection of the University’s Research Derived IP Portfolio)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/01/2020
V.2.2) Information about tenders
Number of tenders received: 12
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Veale Wasborough Vizards LLP
Bristol
UK
NUTS: UKF11
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Shakespeare Martineau LLP
Birmingham
UK
NUTS: UKF11
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Capital Law Ltd
Cardiff
UK
NUTS: UKF11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 600 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: 6
Title: Governance (to include Advice on Organisational Governance, Charity, Higher Education and Academic Registry)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/01/2020
V.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Veale Wasborough Vizards LLP
Bristol
UK
NUTS: UKF11
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Shakespeare Martineau LLP
Birmingham
UK
NUTS: UKF11
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Capital Law Ltd
Cardiff
UK
NUTS: UKF11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 600 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Contract No: 7
Title: Lending (to include Advice Regarding the University’s Invest to Grow programme (for Example, Drafting and Negotiating Loan Documentation for Lending Below 500 000 GBP and the Registration of Security)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/01/2020
V.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Shakespeare Martineau LLP
Birmingham
UK
NUTS: UKF11
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Capital Law Ltd
Cardiff
UK
NUTS: UKF11
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Flint Bishop LLP
Derby
UK
NUTS: UKF11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 600 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
University of Derby
Derby
DE22 1GB
UK
VI.5) Date of dispatch of this notice
04/02/2020