Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Transport for Wales
Southgate House, Wood Street
Cardiff
CF10 1EW
UK
Contact person: Natalie Rees
Telephone: +44 2921673434
E-mail: natalie.rees@tfw.wales
NUTS: UKL
Internet address(es)
Main address: http://tfw.gov.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA50685
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Transport related services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Design consultancy for office space and supply of furniture & associated services - Supplier Engagement Day
II.1.2) Main CPV code
39130000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Transport for Wales (TfW) is seeking to engage with suppliers regarding innovative and sustainable design solutions for the use of their office space located at their new premises in Pontypridd, South Wales.
It is envisaged that a sole supplier will be required to review and work with the current design of the office space taking into consideration operational department functions, evaluate the existing TfW furniture estate and consider what can be reused within the new design, supply refurbished/ re-manufactured furniture or new from certifiable sustainable sources where possible to satisfy the design brief. The design and supply requirements does not include floor coverings and blinds.
To assist with development of the requirement and to understand the market, TfW is holding a Supplier Engagement Event at Butetown Community Centre, 40 Loudoun Square, Cardiff CF10 5UZ on 25th February 2020 starting at 10am and invites Suppliers to register their interest in attending via email to natalie.rees@tfw.wales. Please note that there is a maximum of two delegates per Supplier.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79934000
39100000
39134000
50850000
39000000
39130000
39141000
39150000
39151000
39151300
39153000
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Transport for Wales new premises at Pontypridd, South Wales
II.2.4) Description of the procurement
In September 2020 Transport for Wales (TfW) will move from Cardiff to our new Headquarters in Pontypridd.
Sustainability is a TfW core value and so we want to demonstrate that we are living/true to our values. Our customers and stakeholders need to be confident in us and in what we say we’ll do and the approach we take to fitting out our headquarters will be a demonstration of how we live our values.
We want to use a sustainable approach to the procurement of our interior so that we maximise the amount of reuse, re-manufacture and recycling that we do and would like to work with an organisation or a consortium of organisations that can supply, deliver & install furniture that meets our values.
We want our HQ to be a showcase for high quality sustainable procurement that demonstrates value for money. Interior requirements are:
- On brand and use a simple colour palette (core colours black/grey, red, white)
- Contemporary, collaborative and comfortable feel, that brings out the best in our staff, it needs to have different spaces that enable staff to work in the most effective and productive way
- Harmonious look with similar types or groups of furniture ie chairs desks etc
- It needs to have longevity – opportunities for repair first rather than replace approach.
we employ over a hundred staff (the office will eventually accommodate around 400 people) in a wide range of roles from a range of sectors, backgrounds and capabilities.
We have furniture that we will be reusing but may also wish to procure:
- Café furniture
- Storage
- Meeting furniture
- Desks (with cable management) and chairs
- Breakout furniture – sofas, small tables and chairs
- Acoustic Pods and booth/cwtch seating
II.2.14) Additional information
This PIN is an invitation to a Supplier Day to be held:
Date: 25th February 2020
Time: starting at 10am
Location: Butetown Community Centre, 40 Loudoun Square, Cardiff CF10 5UZ
Registration Details: email company name, attendees names and contact details to natalie.rees@tfw.wales
Note: max 2 attendees from any supplier.
II.3) Estimated date of publication of contract notice:
30/03/2020
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
This PIN is an invitation to a Supplier Day to be held:
Date: 25th February 2020
Time: starting at 10am
Location: Butetown Community Centre, 40 Loudoun Square, Cardiff CF10 5UZ
Registration Details: email company name, attendees names and contact details to natalie.rees@tfw.wales
Note: max 2 attendees from any supplier.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=99752.
(WA Ref:99752)
VI.5) Date of dispatch of this notice
07/02/2020