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Summary

OCID:
Published by:: The de Ferrers Trust
Authority ID:: AA59747
Publication date:: 10 February 2020
Deadline date:: 06 March 2020
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The de Ferrers Trust comprises the following schools:

— The de Ferrers Academy,

— Horninglow Primary School,

— Lansdowne Infants School,

— Eton Park Junior,

— The Pingle Academy,

— Granville Academy,

— Richard Wakefield Primary School.

The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services at each of the schools. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.

The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for 3 years in duration from 1.9.2020 until 31.8.2023, with the option to extend the contract term for a further term of up to 2 years and will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.

There is a possibility of a 2-stage contract start date, as staff are employed directly at Lansdowne Infants School, The Pingle Academy and Richard Wakefield Primary School and potentially their consultation period may delay their contract start date.

It should be noted that the successful supplier will be expected to bring to the cleaning element of the contract: innovation; new equipment and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

The trust may grow in the number of schools becoming part of the trust during this contract period. The provision of services within any further schools when they have joined the trust may fall under the scope of this contract. The successful supplier would be expected to provide the service within the additional schools, using the same costing model, ratios, etc. that they applied to their successful financial submission for the trust, at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the trust.

The client’s objectives:

— to build upon the standards of cleanliness and maintenance services within the schools,

— to receive a service that complies with the service standards,

— to receive consistently high-quality cleaning standards, via a motivated and fully staffed workforce,

— to generate an improved learning environment for all students,

— to receive proactive management support for the cleaning staff,

— to hold regular review meetings with the successful supplier.

Whilst the client prioritises value for money as a key objective of the competitive tender process, the governing bodies and The de Ferrers Trust are not obliged to accept the lowest price.

Further information is provided in the SQ document.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

The de Ferrers Trust

c/o The de Ferrers Academy, St Mary's Drive

Burton On Trent

DE13 0LL

Telephone: +44 1276673880

E-mail: tenders@litmuspartnership.co.uk

NUTS: UKG24

Internet address(es)

Main address: http://www.deferrers.com

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://litmustms.co.uk/respond/WK73TMU4W7

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The de Ferrers Trust — Cleaning Services Tender

II.1.2) Main CPV code

90919300

II.1.3) Type of contract

Services

II.1.4) Short description

The successful supplier will be required to provide cleaning services for The de Ferrers Trust.

The de Ferrers Trust is a mixed multi-academy trust based in Staffordshire and Derbyshire. The trust currently consists of 7 schools (3 secondaries and 4 primaries). The trust educates approximately 5 000 children and young people between the ages of 3 and 19 and employs over 600 members of staff.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKG24

UKF1

Main site or place of performance:

Staffordshire CC, Derbyshire and Nottinghamshire.

II.2.4) Description of the procurement

The de Ferrers Trust comprises the following schools:

— The de Ferrers Academy,

— Horninglow Primary School,

— Lansdowne Infants School,

— Eton Park Junior,

— The Pingle Academy,

— Granville Academy,

— Richard Wakefield Primary School.

The client’s objectives:

— to build upon the standards of cleanliness and maintenance services within the schools,

— to receive a service that complies with the service standards,

— to receive consistently high-quality cleaning standards, via a motivated and fully staffed workforce,

— to generate an improved learning environment for all students,

— to receive proactive management support for the cleaning staff,

— to hold regular review meetings with the successful supplier.

Whilst the client prioritises value for money as a key objective of the competitive tender process, the governing bodies and The de Ferrers Trust are not obliged to accept the lowest price.

Further information is provided in the SQ document.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2020

End: 31/08/2025

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 06/03/2020

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 03/04/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Burton-On-Trent:-School-cleaning-services./WK73TMU4W7

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/WK73TMU4W7

Go reference: GO-202024-PRO-15931748

VI.4) Procedures for review

VI.4.1) Review body