City Building (Glasgow) LLP

350 Darnick Street

Glasgow

G21 4BA

UK

Telephone: +44 1412877191

E-mail: jelili.oyetunde@citybuildingglasgow.co.uk

NUTS: UKM82

Internet address(es)

Main address: http://www.citybuildingglasgow.co.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11002

City Building (Contracts) LLP

350 Darnick Street

Glasgow

G21 4BA

UK

Telephone: +44 1412872200

E-mail: marketing@citybuildingglasgow.co.uk

NUTS: UKM82

Internet address(es)

Main address: www.citybuildingglasgow.co.uk

Wheatley Group

25 Cochrane Street

Glasgow

G1 1HL

UK

Telephone: +44 1412746268

E-mail: info@wheatley-group.com

NUTS: UKM82

Internet address(es)

Main address: www.wheatley-group.com

II.1.1) Title

Reference number: CBG92

II.1.2) Main CPV code

63121000

II.1.3) Type of contract

Services

II.1.4) Short description

CBG has a requirement to procure a removal, storage and delivery service. This is to supplement CBG's in-house service based at RSBi 12 Edgefauld Avenue Glasgow, G21 4BB.

The services will include removal and storage for:

— homeless clients,

— vulnerable or sick clients,

— repair works or renovation to an apartment,

— abandoned properties,

— and any other ad-hoc requirement for the service.

The removal services will, in the main, be for residential properties. The successful bidder(s) will undertake the removal, packing where required, storage and eventual redelivery. On occasion, there may be a requirement for the storage of office furniture and associated items, in this instance, CBG will deliver the items to the successful bidder for storage only with eventual redelivery being undertaken by CBG.

The tender document will provide the full scope of the requirement.

II.1.5) Estimated total value

Value excluding VAT: 1 200 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lots 1 and 2.

Lot No: 1

Lot No: 2

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:

There is a minimum financial requirement that affects trading performance and balance sheet strength. Financial requirements should be calculated on latest filed accounts with Company House. For non-UK Companies, ratios should be calculated on information contained in most recent audited accounts.

Trading performance

Applicants must have attained the undernoted:

— positive pre-tax profits for most recent financial year or,

— an overall positive outcome on pre-tax profits over a 3 year period.

Exceptional items can be excluded from the calculation.

The above would be expressed in the ratio pre-tax profit/turnover.

Balance sheet strength.

Net worth of the organisation must be positive.

Intangibles can be included for purposes of the total assets figure.

The above would be expressed in the ratio total assets/total liabilities.

Bidders who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.

Bidders who do not comply with the above financial requirements but are part of a group, can provide a parent guarantee if the parent company satisfies the financial requirements stipulated above.

CBG reserves the right, at its own discretion, to seek such other information from the bidder in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the bidder’s economic and financial standing.

Minimum level(s) of standards required:

Bidders must hold or commit to obtain prior to the commencement of the contract if successful the following insurances

Employer’s liability

The organisation/consultant shall take out and maintain throughout the period of their services employer’s liability insurance to the value of at least ten million pounds sterling (10 000 000 GBP) in respect of any one claim and unlimited in the period.

Public liability

The organisation/consultant shall take out and maintain throughout the period of their services public liability insurance to the value of at least five million pounds sterling (5 000 000 GBP) in respect of any one claim and unlimited in the period.

Motor insurance

The organisation/consultant shall take out and maintain throughout the period of their services, at least statutory motor insurance cover as per the Road Traffic Act 1988.

The above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK, or equivalent body for other EU member states. No organisation may sub-let or sub-contract any part of the commission unless the sub-contractor is similarly insured, except with CBG’S express permission in writing. It is the express responsibility of the lead organisation to ensure this is the case.

Should the bidder not have the specified insurances at the time of expressing an interest then the bidder must certify in their response to this ESPDS that the specified insurance will be obtained prior to contract award, should they be successful.

Confirmation of insurances

The bidder is required to confirm that these levels of insurance would be in place should the bidder be awarded this contract.

If the bidder does not have the specified insurances or not certify an undertaking to do so, this will result in the Bidder not being taken to the next stage in the evaluation process.

Bidders who do not currently have the required level of insurance and who indicate that they are not willing to obtain the appropriate level of insurance (prior to the commencement of the contract if their bid is successful) will be rejected.

CBG reserves the right to request copies of insurance certificates from bidders at any point during the contract period.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

ESPDS Question 4C.1.2:

Provide 2 relevant examples from within the last 3 years that demonstrate your organization has the relevant and necessary skills, expertise and experience to deliver the service required by CBG. For each relevant example the following information should be provided but is not limited to:

1) An overview of the contract including customer name, contract start and completion date and contract value;

2) A thorough and detailed description for each example of the scope of the requirement and service provided by you demonstrating experience in a contract the same or similar in scope and complexity to City Building (Glasgow) LLP's requirement.

The above information should be submitted for each lot that the bidder is applying for. Your response should clearly detail which lot you are applying for. Bidders can apply for Lot 1, 2 or both lots.

Your response to this question should not exceed, for each example, 2 No X A4 sides, this page count includes all text (Arial font 11), photographs, figures and diagrams.

Where a submission exceeds the maximum number of pages indicated per example, no account will be taken of the content of the pages beyond the maximum.

Weighting

The weighting will be out of 100 with 50 % attributed to each example. A minimum pass mark of 60 out of 100 is required overall for this question. Any bidder who fails to achieve the minimum score for this question will be excluded from the process at this stage and the price submission will not be considered.

Minimum level(s) of standards required:

Quality assurance — ISO9001 or equivalent or procedures in place to meet City Building (Glasgow) LLP's standards as detailed in the tender documents and ESPD(S)

Guidance document

Environmental management standards — ISO14001 or equivalent or procedures in place to meet City Building (Glasgow) LLP's standards as stated in the tender documents and ESPD(S) guidance document.

Health and safety — as detailed in tender documents and ESPD(S) guidance document.

Refer to City Building Glasgow (LLP)'s ESPD(S) guidance document for further information.

This document can be found within the buyers attachment area on PCS-T portal.

III.2.2) Contract performance conditions

Key performance indicators are listed in the tender documents.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 6

Justification for any framework agreement duration exceeding 4 years: N/A

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 104-252396

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 19/03/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 19/03/2020

Local time: 12:00

Place:

City Building (Glasgow) LLP's premises at 350 Darnick Street, Glasgow, G21 4BA.

VI.4.1) Review body

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

City Building (Glasgow) LLP must, by notice in writing as soon as possible, after the decision has been made,inform all tenderers and candidates concerned of its decision to award the contract. City Building (Glasgow) LLP must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 86 of the Public Contract (Scotland) Regulations 2015 ‘the Regulations’). City Building (Glasgow) LLP is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sherriff Court or the Court of Session where as a consequence of a breach by City Building (Glasgow)LLP, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that City Building (Glasgow) LLP must not enter into the contract unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailedin the Regulations. Economic operators can write to City Building (Glasgow) LLP seeking further clarification onthe notice, to which City Building (Glasgow) LLP must respond within 15 days. Economic operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.