Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Buckinghamshire County Council
County Hall, Walton Street
Aylesbury
HP20 1YG
UK
Contact person: Miss Helen Bold
Telephone: +44 1296383660
E-mail: hbold@buckscc.gov.uk
NUTS: UKJ13
Internet address(es)
Main address: http://www.buckscc.gov.uk
Address of the buyer profile: http://www.supplybucksbusiness.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.supplybucksbusiness.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.supplybucksbusiness.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for the Services for the Transfer, Management and Treatment of Green, Food, Bulky and Wood Waste
Reference number: DN460804
II.1.2) Main CPV code
90510000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council requires a service provider to carry out:
1) Bulking, transfer disposal and treatment of food, green and wood waste to its own (or contracted) facilities for treatment, recycling, recovery and the disposal of contaminated materials;
2) Receipt and shredding of bulky waste at the high heavens waste complex (HHWC) and its transfer to the HH residual waste transfer station or directly to the Council’s energy from waste facility at Greatmoor;
3) The operation and management of the HHWC (but not the transfer station or HRC).
The Council will provide transfer facilities at high heavens complex for green and food from the South of the County, as well as wood and bulky waste. Ideally, the contractor shall (preferably) provide direct delivery treatment facility(ies) for food and green waste in the North but otherwise shall provide a transfer station in the Council’s area or close by. The impact of the distances travelled will be evaluated. The contractor shall provide sealed waste containers for the bulking of food waste, if applicable, haulage as necessary and disposal of contaminated materials through suitable methods of treatment.
II.1.5) Estimated total value
Value excluding VAT:
34 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90500000
90512000
90513000
90513100
90514000
90530000
II.2.3) Place of performance
NUTS code:
UKJ13
Main site or place of performance:
Buckinghamshire.
II.2.4) Description of the procurement
The waste streams emanate from kerbside collections and the Council’s 9 recycling centres. The contract includes transfer, haulage and treatment at the contractor’s designated facility(ies) for food, green and wood waste. If feasible and cost-effective for the Council, the contractor may be required to provide sealed waste containers to transfer food waste to treatment facility(ies) or to provide direct delivery to treatment facility(ies) for a proportion of the food waste stream. Wood waste will be delivered to the high heavens waste complex for onward transfer, haulage and treatment. The Contract includes the shredding of delivered bulky waste material at the high heavens waste complex and then onward transfer to the residual waste transfer station at high heavens operated by the Councils energy from waste (EFW) provider. Additionally, direct delivery of bulky waste to the EFW facility at Greatmoor may be required. Contamination emanating from food, green and wood waste requires suitable methods of treatment/disposal. The contractor will be required to manage the transfer operations at the high heavens waste complex (including staffing, repair and maintenance) and to provide appropriate plant and machinery. This may also be required at a further site. The contractor will also be required to provide data processing and weighbridge management.
The high heavens waste complex is being redeveloped and this work will be continuing during the initial operational period of this contract. The redevelopment includes new buildings, bays, weighbridge and wheel-wash. The Council’s appointed construction contractor will be required to schedule construction activities in order to ensure that the high heavens waste complex remains in an operational state throughout the construction period. The appointed contractor following this procurement will be required to work with the Council and the appointed construction contractor throughout the construction period, in order to ensure that the facility can continue to accept all contract waste in line with the specification.
A detailed phasing plan for the construction works will be provided to the appointed contractor prior to the commencement of this contract.
Transition to Unitary Status. From 1.4.2020, a single new Buckinghamshire Council will replace Buckinghamshire County Council (BCC) and the 4 District Councils. A shadow authority has been established to implement the new Council and ensure a safe and legal transition for the existing Councils. The timing of this change in relation to this contract means that this procurement process will be commenced by BCC and completed by Buckinghamshire Council, for whom the new contract will be provided. The existing contracts with our incumbent providers will be transferred to the new Council, with the contractual arrangements and services continuing to be delivered as is.
We are looking for a contractor who will provide a fully integrated and seamless service across the new county, making the most of the opportunities that a combined service affords the industry. We expect them to work in partnership and collaboration with the Council and their supply chain.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
342 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The contract may be extended for up to a further 5 years.
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
Criteria are as detailed in the selection questionnaire.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract term is 5 years and may be extended for up to a further 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators wishing to submit an expression of interest by submitting an SQ document are requested to complete a selection questionnaire which is available on the Buckinghamshire Portal and return it to the authority via the Portal by 9.3.2020 at 17.00.
The estimated 10 year contract value range is between 27 900 000 GBP to 34 200 000 GBP.
In estimating the contract value over the 10 year period 2021/22 to 2030/31, the Council has prepared a financial model which includes assumed revenue costs and assumed capital costs for the required plant and machinery and containers (where relevant). The capital costs are assumed to be funded by the Council. The revenue costs are based upon assumptions in relation to potential outlets, tonnages, haulage costs, bulking costs, treatment costs, the costs of shredding and hauling bulky waste, the cost of managing high heavens waste complex and the repair and maintenance obligations associated with the bulky waste shredder, weighbridge, wheelwash and site odour system and the management of food effluent. Costs used in the financial model have been indexed at 3 % p.a. from 2022/23 onwards.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Contract conditions may relate to achieving social and/or environmental policy objectives linked to recruitment, training and supply-chain initiatives.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 243-597332
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/03/2020
Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
01/04/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Expressions of interest must be by way of completion and return of the selection questionnaire (SQ) (in accordance with the requirements set out in the SQ by the time limit in Section IV.2.2) above).
For more information about this opportunity, please visit: www.supplybucksbusiness.org.uk
Bidders should note that the procurement documents provide indicative information of the Council’s intended approach in the procurement process at this stage and are for general information only. The Council reserves the right to vary, amend and update any aspects of the procurement documents and final details and versions of the procurement documents will be confirmed to applicants successful in being selected to participate in the relevant tender stages of the procurement procedure.
The Council reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.
The contractor will be required to manage the transfer operations at the high heavens waste complex (including staffing, repair and maintenance) and to provide appropriate plant and machinery. The contract includes transfer, haulage and treatment at the contractor’s designated facility(ies) for food, green and wood waste. The contractor can propose the use of other, additional transfer facility(ies) and/or consider other available Council transfer points such as Aston Clinton household recycling centre to use for part or all bulking of kerbside Green waste. Haulage and treatment services shall be required for any transfer/bulking points used for services related to food, green and wood materials. As part of the services related to this contract staff, plant, equipment, repair and maintenance of assets are expected to be provided including scheduled life cycle replacements.
The estimated 10 year contract value range is between 27 900 000 GBP to 34 200 000 GBP.
The Council is of the view that TUPE may apply to this service.
The competitive dialogue process will be limited and streamlined, the Council does not intend to enter extensive dialogue.
The Council reserves the right to omit any part of the service at any stage and to require those remaining in the process to adjust their bids accordingly.
VI.4) Procedures for review
VI.4.1) Review body
High Courts of Justice
The Royal Court of Justice, the Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
06/02/2020