Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Bradford Metropolitan District Council
Britannia House, Hall Ings
Bradford
BD1 1HX
UK
Contact person: Mrs Catherine Mullins
Telephone: +44 1274438733
E-mail: catherine.mullins@bradford.gov.uk
NUTS: UKE
Internet address(es)
Main address: http://www.bradford.gov.uk/bmdc
Address of the buyer profile: http://www.bradford.gov.uk/bmdc
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: IT Services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tender for Content Management and Invoice Scanning Solution
Reference number: DN441359
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
City of Bradford Metropolitan District Council (the Council) is seeking to appoint a suitably experienced and qualified provider (the Provider) to deliver a replacement content management and scanning solution that is integrated with SAP logistics verification process. The Council process about 80 000 invoices annually – of these, for 2018, 59 % were scanned, 23 % PDFs and 13 % other attachments. The Council requires a replacement scanner which can be used on-premise by Council staff to scan invoices received by post. The Council will accept either a cloud hosted solution or an on-premise Council hosted solution. Providers should detail in the bidders response which solution they are proposing. Detailed requirements are available from www.yortender.co.uk under reference DN441359. The proposed contract will be for an initial duration of 3 years with a possible 2 x 12-month extensions at the Council’s discretion. The Council reserves the right to amend the scope of the support requirement for the extension period.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
181 962.52
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE
II.2.4) Description of the procurement
City of Bradford Metropolitan District Council (the Council) is seeking to appoint a suitably experienced and qualified provider (the Provider) to deliver a replacement content management and scanning solution that is integrated with SAP logistics verification process. The Council process about 80 000 invoices annually – of these, for 2018, 59 % were scanned, 23 % PDFs and 13 % other attachments. The Council requires a replacement scanner which can be used on-premise by Council staff to scan invoices received by post. The Council will accept either a cloud hosted solution or an on-premise Council hosted solution. Providers should detail in the bidders response which solution they are proposing. Detailed requirements are available from www.yortender.co.uk under reference DN441359. The proposed contract will be for an initial duration of 3 years with a possible 2 x 12-month extensions at the Council’s discretion. The Council reserves the right to amend the scope of the support requirement for the extension period.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Quality criterion: Social value
/ Weighting: 10
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 218-535359
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/02/2020
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Documation Software Ltd
Eastleigh
SO50 5AD
UK
NUTS: UKE
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 181 962.52
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
City of Bradford MDC
Bradford
BD1 1HY
UK
VI.5) Date of dispatch of this notice
10/02/2020