Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Anglian Schools Trust
Ransom Road
Woodbridge
IP12 4JX
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKH14
Internet address(es)
Main address: https://www.eastanglianschoolstrust.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmustms.co.uk/respond/Q29P853A79
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
East Anglian Schools Trust — Cleaning Services Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide cleaning services for East Anglian Schools Trust (EAST) at the following schools:
— Kesgrave High School, Main Road, Kesgrave, Ipswich, Suffolk, IP5 2PB,
— Bungay High School, Queens Road, Bungay, Suffolk, NR35 1RW.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Kesgrave High School
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKH14
Main site or place of performance:
Suffolk.
II.2.4) Description of the procurement
The contract being offered commences on 1.8.2020 for an initial 3-year period (based on 1 + 1 + 1) and will operate on a fixed cost basis, with the option to extend for a further 2 x 1 year periods.
Please note that the successful supplier will pay The Litmus Partnership a consultancy fee on award of this contract, which will be to the value of 4 250 GBP plus VAT. This fee will be invoiced immediately after the 10-day standstill period ends on 29.6.2020. The total full fee will be paid by the successful supplier, in full to Litmus, by no later than 18.7.2020.
The approximate current annual value of this contract is:
— Kesgrave High School 155 000,00 GBP,
— Bungay High School 120 000,00 GBP.
Please note: suppliers may opt to quote for either 1 or both schools — the Trust may also choose to award the contract to 2 different suppliers.
It is anticipated that the number of schools in EAST may continue to grow during the course of this contract. The provision of cleaning services to these schools when they have joined will fall under the scope of this contract if required. The successful supplier/s will be expected to provide the cleaning services at these additional schools using the same costing model, ratios, etc. that were applied to the successful bid at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2020
End:
31/07/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/Q29P853A79
Lot No: 2
II.2.1) Title
Bungay High School
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKH14
Main site or place of performance:
Suffolk.
II.2.4) Description of the procurement
The contract being offered commences on 1.8.2020 for an initial 3-year period (based on 1 + 1 + 1) and will operate on a fixed cost basis, with the option to extend for a further 2 x 1 year periods.
Please note that the successful supplier will pay The Litmus Partnership a consultancy fee on award of this contract, which will be to the value of 4 250 GBP plus VAT. This fee will be invoiced immediately after the 10-day standstill period ends on 29.6.2020. The total full fee will be paid by the successful supplier, in full to Litmus, by no later than 18.7.2020.
The approximate current annual value of this contract is:
— Kesgrave High School 155 000,00 GBP,
— Bungay High School 120 000,00 GBP.
Please note: suppliers may opt to quote for either 1 or both schools — the Trust may also choose to award the contract to 2 different suppliers.
It is anticipated that the number of schools in East may continue to grow during the course of this contract. The provision of cleaning services to these schools when they have joined will fall under the scope of this contract if required. The successful supplier/s will be expected to provide the cleaning services at these additional schools using the same costing model, ratios, etc. that were applied to the successful bid at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2020
End:
31/07/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process.
Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/3K2DDF7F7F
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/03/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
10/04/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=471545551
Go reference: GO-2020210-PRO-15969157
VI.4) Procedures for review
VI.4.1) Review body
East Anglian Schools Trust
Woodbridge
UK
VI.5) Date of dispatch of this notice
10/02/2020