II.2.2) Additional CPV code(s)

79999100

II.2.3) Place of performance

NUTS code:

UKH3

Main site or place of performance:

Castle Point and Rochford, Southend, Basildon and Brentwood, Thurrock and Mid Essex.

II.2.4) Description of the procurement

The Mid and South Essex Sustainable Transformation Plan (MSE STP) wish to establish a single provider contract for provision of Lloyd George (LG) Medical Records Digitisation Services in order to best utilise current estates space and support primary care. The contract term will be 12 months (1.4.2020 to 31.3.2021), with the option to extend the contract for 12 months (1.4.2021 to 31.3.2022) at the sole discretion of the commissioners.

NHS Castle Point and Rochford Clinical Commissioning Group on behalf of MSE STP secured funding to enable circa 50 priority GP practices sites to fully digitalise their LG wallets. This procurement relates to Phase 1 of the programme requiring the provision of the service for an estimated 578 632 LG wallets across circa 50 GP Practices, by no later than 31.3.2021, as per the specification.

If funding becomes available there may be the potential to roll out the digitisation of LG wallets to other GP Practices within the MSE STP footprint, however at this stage, funding has only been secured for Phase 1 (circa 50 prioritised primary care sites, see specification for further detail).

The estimated potential aggregate contract value over the contract term (1 year + 1 year extension) is 4 338 246 GBP. This figure encompasses the actual available budget for Phase 1, in addition to any anticipated future Phases being implemented during the first year and or subsequent extension period, should such 12-month extension be activated by commissioners. The actual available budget for Phase 1, which acts as an affordability envelope for this procurement for the purposes of bidding (not including any extension period) is (net of VAT) 1 537 887 GBP. Any bids received in excess of such affordability envelope will be rejected as non-compliant.

Any subsequent Phase(s) (and prices associated with such Phase(s)), will be mutually agreed between provider and commissioner using prices submitted for Phase 1 via appropriate contract variation mechanisms. It's anticipated that any subsequent Phase(s) will cover outstanding LG Wallets (indicatively 1 024 615) across remaining GP Practices in the MSE STP. The additional contract value communicated in the contract notice (2 800 358 GBP) that’s over and above the actual available budget (1 537 887 GBP), is indicative and provided solely for purposes of future proofing this contract, should the commissioner secure additional funding to implement subsequent Phase(s). Commissioners may wish to and as such reserve the right to expand services during the lifetime of the contract potentially resulting in additional subsequent Phases of delivery then that set out in the specification at the time of contract award. As such, bidders should be aware that after the award of contract, there is a possibility that the successful bidder may be offered a contract variation in accordance with Regulation 72 (1) (a) of the Public Contracts Regulations 2015, to include an indicative number of additional LG Wallets. Commissioners do not guarantee or grant any exclusivity in relation to any such additional Phase(s)/services during the life of the contract. The contracting authority do not guarantee or grant any exclusivity in relation to any such additional Phase(s)/services during the life of the contract. Further information can be found in the procurement documents.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 4 338 245.53  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020

End: 31/03/2021

This contract is subject to renewal: Yes

Description of renewals:

The option to extend the contract for 12 months (1.4.2021-31.3.2022) at the sole discretion of the commissioners.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The option to extend the contract for 12 months (1.4.2021-31.3.2022) at the sole discretion of the commissioners.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

To access the procurement documentation, please go to the Bravo website at: https://attain.bravosolution.co.uk Click on ‘Register here’ and follow the on-screen instructions. You can access the ITT by clicking on the link called ‘View current opportunities’ on the home page. Please note that the tender will not be accepted by any means other than through the Bravo eProcurement Portal.

NHS Castle Point and Rochford Clinical Commissioning Group

Pearl House, 12 Castle Road

Rayleigh, Essex

SS6 7QF

UK

E-mail: amy.wilson@attain.co.uk

Internet address(es)

URL: https://castlepointandrochfordccg.nhs.uk/