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Cymraeg

Contract Notice

Beeches Learning and Development Trust — IT and Network Services Tender

  • First published: 13 February 2020
  • Last modified: 13 February 2020
  • Version: N/A

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Contents

Summary

OCID:
Published by:
Beeches Learning and Development Trust
Authority ID:
AA78799
Publication date:
13 February 2020
Deadline date:
28 February 2020
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Beeches Learning and Development Trust may grow further, with a number of additional schools becoming part of the Trust during this contract period. The provision of IT and Network services at these schools, if they have joined the Trust, or ended their current IT and network services contract, will fall under the scope of this contract. The successful supplier will be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the contract.

The Trust is looking for an IT service partner that can not only manage and support the Trust’s IT network, both currently and in the future, but that also add value through proactive recommendations and enhancements that will support Beeches Learning and Development Trust’s strategy and growth. The aim is to support and enhance the current IT provision in schools, both for academic and administrative purposes. Proven expertise in the proactive development of IT systems in an educational environment is essential.

The selected service provider shall be:

— fully conversant with the latest and evolving legislation regarding the provision of IT and network services in a secondary and primary school environment,

— required to evidence their quality assurance and security systems,

— required to evidence their proposed key performance indicator measures for the contract,

— required to periodically present performance reporting and systems development recommendations to Trustees,

— qualified to provide advice and support school IT and network services hardware and software procurement activities,

— capable of network re-design and managing the migration to a brand new school building in October 2021.

The contract will provide onsite support, including maintenance, via the on-site technician/s located in school 5 days a week 39 weeks of the year.

Comprehensive off-site system support is required 24 hours a day, 7 days a week, and 365 days a year.

Maintenance and system development activities shall be undertaken out with the 190 academic term-time days to minimise any disruption to pupil education and teaching activities.

The contract will commence on 1.8.2020 for an initial period of 3 years, ending 31.7.2023, with the opportunity to extend for a further period of up to 2 years at the discretion of the governing body.

The contract will provide technical management and on-site technicians, to the school’s ICT Infrastructure, including:

— full server support and monitoring,

— fully managed helpdesk with remote support,

— full workstation support, software support, hardware support and repairs,

— staff, governor’s and student email accounts and access setup and managed,

— proactive contract management to ensure best value for money across all areas of the Trust management systems and utilities,

— MIS support (including SAGE finance system, SIMS, VoIP phone and cashless catering systems),

— 24/7/365 network monitoring with call out and emergency 24/7/365 contact.

The contract will be monitored by Trust senior representatives.

After the initial consultation and evaluation by the new supplier, regular fortnightly meetings will be held with the on-site technician to discuss day to day issues and actions taken and scheduled.

TUPE will apply with regard to the network manager (52 weeks) and IT Technician (39+3 weeks) currently employed for the provision of network services.

It is anticipated that the service provider will be available to train and coach staff, where needed, in the use of new hardware/software as it is introduced. There may be occasions where the technician is required to provide support in ICT classes. Thi

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Beeches Learning and Development Trust

Hogfair Lane

Burnham

SL1 7HG

UK

Telephone: +44 1276673880

E-mail: tenders@litmuspartnership.co.uk

NUTS: UKJ13

Internet address(es)

Main address: http://www.burnhamgrammar.org.uk/1402/beeches-learning-and-development-trus

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://litmustms.co.uk/respond/M8H682ADRE


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Beeches Learning and Development Trust — IT and Network Services Tender

II.1.2) Main CPV code

72700000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The successful supplier will be required to provide IT and Network services for Beeches Learning and Development Trust.

The Beeches Learning and Development Trust (BLDT) is a Multi-Academy Trust (MAT) in which Burnham Grammar is the lead and sponsor school. The MAT is a single legal entity and is the employer and holder of land titles and the trust board is accountable for all academies in the group, and made up of trustees, the majority of whom are current Burnham Grammar School governors.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKJ13


Main site or place of performance:

Buckinghamshire CC.

II.2.4) Description of the procurement

Beeches Learning and Development Trust may grow further, with a number of additional schools becoming part of the Trust during this contract period. The provision of IT and Network services at these schools, if they have joined the Trust, or ended their current IT and network services contract, will fall under the scope of this contract. The successful supplier will be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the contract.

The Trust is looking for an IT service partner that can not only manage and support the Trust’s IT network, both currently and in the future, but that also add value through proactive recommendations and enhancements that will support Beeches Learning and Development Trust’s strategy and growth. The aim is to support and enhance the current IT provision in schools, both for academic and administrative purposes. Proven expertise in the proactive development of IT systems in an educational environment is essential.

The selected service provider shall be:

— fully conversant with the latest and evolving legislation regarding the provision of IT and network services in a secondary and primary school environment,

— required to evidence their quality assurance and security systems,

— required to evidence their proposed key performance indicator measures for the contract,

— required to periodically present performance reporting and systems development recommendations to Trustees,

— qualified to provide advice and support school IT and network services hardware and software procurement activities,

— capable of network re-design and managing the migration to a brand new school building in October 2021.

The contract will provide onsite support, including maintenance, via the on-site technician/s located in school 5 days a week 39 weeks of the year.

Comprehensive off-site system support is required 24 hours a day, 7 days a week, and 365 days a year.

Maintenance and system development activities shall be undertaken out with the 190 academic term-time days to minimise any disruption to pupil education and teaching activities.

The contract will commence on 1.8.2020 for an initial period of 3 years, ending 31.7.2023, with the opportunity to extend for a further period of up to 2 years at the discretion of the governing body.

The contract will provide technical management and on-site technicians, to the school’s ICT Infrastructure, including:

— full server support and monitoring,

— fully managed helpdesk with remote support,

— full workstation support, software support, hardware support and repairs,

— staff, governor’s and student email accounts and access setup and managed,

— proactive contract management to ensure best value for money across all areas of the Trust management systems and utilities,

— MIS support (including SAGE finance system, SIMS, VoIP phone and cashless catering systems),

— 24/7/365 network monitoring with call out and emergency 24/7/365 contact.

The contract will be monitored by Trust senior representatives.

After the initial consultation and evaluation by the new supplier, regular fortnightly meetings will be held with the on-site technician to discuss day to day issues and actions taken and scheduled.

TUPE will apply with regard to the network manager (52 weeks) and IT Technician (39+3 weeks) currently employed for the provision of network services.

It is anticipated that the service provider will be available to train and coach staff, where needed, in the use of new hardware/software as it is introduced. There may be occasions where the technician is required to provide support in ICT classes. This will be planned and added in to the work schedule.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2020

End: 31/07/2025

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure - Accelerated procedure

Justification:

To manage the end-to-end timeline and contract mobilisation period in time for the new academic year.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 28/02/2020

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/03/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this

Contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Burnham:-Computer-network-services./M8H682ADRE

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/M8H682ADRE

Go reference: GO-2020210-PRO-15969309

VI.4) Procedures for review

VI.4.1) Review body

Beeches Learning and Development Trust

Burnham

UK

VI.5) Date of dispatch of this notice

10/02/2020

Coding

Commodity categories

ID Title Parent category
72700000 Computer network services IT services: consulting, software development, Internet and support

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
tenders@litmuspartnership.co.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.
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