Contract notice
Section I: Contracting
authority
I.1) Name and addresses
North East Lincolnshire Borough Council
Municipal Offices Town Hall Square
Grimsby
DN31 1HU
UK
Contact person: All communication through https://www.yortender.co.uk/
E-mail: procurement@nelincs.gov.uk
NUTS: UKE13
Internet address(es)
Main address: http://www.nelincs.gov.uk
Address of the buyer profile: https://www.nelincs.gov.uk/council-information-partnerships/contracts-and-tenders/pannel/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.yortender.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.yortender.co.uk/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Vehicle Telematics and Safety System
Reference number: DN463921
II.1.2) Main CPV code
32441300
II.1.3) Type of contract
Supplies
II.1.4) Short description
North East Lincolnshire Council (the Authority), requires the provision of a vehicle telematics system and vehicle telematics devices that will enable them to monitor vehicle speed and location using data retrieved from the vehicle telematics devices and installed in the Authority’s vehicles and plant, both in real time and via historical data. The Authority will use the data for analysis and historical and advisory reporting information in line with the requirements specified by the Authority.
The Authority also requires safety systems to be fitted to its vehicles. These safety systems must be compatible with the aforementioned telematics system. The individual components of the safety system are desirable requirements and so the Authority does not guarantee to purchase any of these from the provider during the contract.
II.1.5) Estimated total value
Value excluding VAT:
750 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
38561100
II.2.3) Place of performance
NUTS code:
UKE13
Main site or place of performance:
North East Lincolnshire.
II.2.4) Description of the procurement
The Authority has an initial list of vehicles (included with the tender documents on YORtender) which it requires the vehicle telematics devices fitting to. During the life of the contract, the provider may be required to install additional vehicle telematics devices over and above this list. However, the Authority does not guarantee to purchase any additional telematics devices. The individual components of the safety system are desirable requirements and so the Authority does not guarantee to purchase any of these from the provider during the contract.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: Yes
Description of renewals:
The duration of the contract is made up of an initial period of 36 months. There is an option to extend the contract for up to 3 further 12 month periods. If the contract is renewed, then renewal may take place 6 to 12 months prior to the end of either the initial contract period or the end of each extension period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lotting was considered, but the Authority requires the safety systems and the vehicle telematics system to be able to link up and so is looking for 1 provider to supply them both. The estimated values stated in II.1.5) and II.2.6) are based on the whole life cost of the telematics system being fitted to all the vehicles listed in the tender and the safety systems being fitted to future vehicles.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/03/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/03/2020
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Six to 12 months prior to either the end of the initial contract term or the end of the extension periods.
VI.3) Additional information
Please note that the Authority has previously conducted this procurement, however due to changes in requirements, we have decided to abandon the previous procurement and re do it. The reference number of the previous contract notice was 2019/S 241-592052.
VI.4) Procedures for review
VI.4.1) Review body
North East Lincolnshire Council — Legal Services
Municipal Offices Town Hall Square
Grimsby
DN31 1HU
UK
Internet address(es)
URL: http://www.nelincs.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
North East Lincolnshire Council — Legal Services
Municipal Offices Town Hall Square
Grimsby
DN31 1HU
UK
Internet address(es)
URL: http://www.nelincs.gov.uk
VI.5) Date of dispatch of this notice
11/02/2020