Contract notice
Section I: Contracting
authority
I.1) Name and addresses
London Borough of Hammersmith and Fulham
Hammersmith Town Hall, King Street
London
W6 9JU
UK
Contact person: Sean Bergin
E-mail: WLAChildrensProgramme@ealing.gov.uk
NUTS: UKI33
Internet address(es)
Main address: https://www.lbhf.gov.uk/
Address of the buyer profile: https://wla.esourcingportal.com
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://wla.esourcingportal.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://wla.esourcingportal.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Dynamic Purchasing Vehicle for Semi-Independent Accommodation and Support
II.1.2) Main CPV code
85310000
II.1.3) Type of contract
Services
II.1.4) Short description
The London Borough of Hammersmith and Fulham in collaboration with the West London Alliance (WLA) are establishing an 8 year (5 + 1 + 1 + 1) dynamic procurement vehicle (DPV) to procure the provision of semi-independent accommodation and support services for young people aged 16-25.
The estimated value of the services to be purchased for the entire duration of the DPV is purely an indicative figure and cannot be guaranteed. The DPV shall be open to all local authorities in England and Wales by way of an access agreement.
https://www.local.gov.uk/our-support/guidance-and-resources/communications-support/digital-councils/social-media/go-further/a-z-councils-online
II.1.5) Estimated total value
Value excluding VAT:
3 000 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
II.2) Description
Lot No: 1
II.2.1) Title
Floating Support
II.2.2) Additional CPV code(s)
85312000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This is defined as direct support with a young person, supporting them to work towards the outcomes specified by the contracting body and those in Section 3 above. It excludes services that include accommodation.
Direct support is defined as time that the provider spends working directly with the young person named within the individual service agreement or attending meetings about the young person at the request of the contracting body. It excludes ‘group work’ unless otherwise agreed by the contracting body. Such work would typically include: independence training, support with education, employment and training or accompanying young people to appointments. It may also include support to manage tenancies and the development of practical independent living skills.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The DPV for semi-independent accommodation and support will be active for 60 months with options to extend for a further 12 +12 +12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Call off contract award will be based on the criteria set out in the call-off procedures for semi-independent accommodation and support.
Lot No: 2
II.2.1) Title
Accommodation with Support
II.2.2) Additional CPV code(s)
85311000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This is defined as services that deliver both accommodation and support. This service level incorporates young people with a multitude of needs and will include a variety of accommodation types. For example, it includes large hostels/foyers as well as single occupancy units.
Services can have different staffing/support structures. There is a requirement that there is a minimum of one hour a week of direct support to a specific young person.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The DPV for semi-independent accommodation and support will be active for 60 months with options to extend for a further 12 +12 +12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Call off contract award will be based on the criteria set out in the call-off procedures for semi-independent accommodation and support.
Lot No: 3
II.2.1) Title
Supported Lodgings
II.2.2) Additional CPV code(s)
85311000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This is defined as accommodation provided via private individuals (‘hosts’) who offer one or more rooms in their home on a lodgings basis and, in collaboration with the provider, offer varying levels of support. It aims to provide a safe and supportive environment and an opportunity to develop skills necessary for independent living.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The DPV for semi-independent accommodation and support will be active for 60 months with options to extend for a further 12 +12 +12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Call off contract award will be based on the criteria set out in the call-off procedures for semi-independent accommodation and support.
Lot No: 4
II.2.1) Title
Parent(s) and Child Support with Accommodation
II.2.2) Additional CPV code(s)
85311000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This is defined as a service providing accommodation with support to parent(s) aged 16-25 years old and their child(ren). Services must meet all the requirements set out for service level 2: accommodation with support.
The property must be suitable to accommodate children. For example, the bedroom must be large enough to accommodate a child’s cot. There must also be access to and space within the property to facilitate a reasonable level of standard baby equipment (i.e. pushchairs, highchairs).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The DPV for semi-independent accommodation and support will be active for 60 months with options to extend for a further 12 +12 +12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Call off contract award will be based on the criteria set out in the call-off procedures for semi-independent accommodation and support.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
In accordance with Articles 57 to 63 of Directive 2014/24/EU and Regulations 57 to 63 of the Public Contracts Regulations 2015 and as set out in the procurement documentation and any subsequently issued documentation available at https://wla.esourcingportal.com
III.1.2) Economic and financial standing
List and brief description of selection criteria:
In accordance with Articles 58 to 63 of Directive 2014/24/EU and Regulations 58 to 63 of the Public Contracts Regulations 2015 and as set out in the procurement documentation and any subsequently issued documentation available at https://wla.esourcingportal.com
III.1.3) Technical and professional ability
List and brief description of selection criteria:
In accordance with Articles 58 to 63 of Directive 2014/24/EU and Regulations 58 to 63 of the Public Contracts Regulations 2015 and as set out in the procurement documentation and any subsequently issued documentation available at https://wla.esourcingportal.com
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the procurement documentation and any subsequently issued documentation available at https://wla.esourcingportal.com.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/02/2025
Local time: 00:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Dynamic purchasing system procedure adapted under the light touch regime. The procurement involves the setting up of an Adapted dynamic purchasing system under Regulation 76 of Public Contracts Regulations 2015. Commissioning the right service for each individual young person is the intended purpose of the use of the DPV (adapted DPS) in order to comply with local authority statutory duties relating to the welfare of children and young people, corporate parenting, safeguarding of children, duties related to the education of a child as a local education authority, personalisation, consultation and best value (‘Statutory Duties’). In order to meet its statutory duties, in establishing this DPV the authority reserves the right undertake a flexible approach to call-off contract awards and direct awards using criteria as detailed in the call-off procedure.
The authority seeks to procure services for young people using the DPV established under the provisions laid out in Regulations 32, 34 and 76 of the Public Contracts Regulations (2015). The DPV will use adapted call-off procedures and techniques provided for within Public Contracts Regulations (2015) as well as procedures which are not, to enable call-off contracts to be made for individual service agreements and block contracts applying Regulation 67(11) where appropriate. The DPV will also permit direct awards as set out in the call-off procedures. Please got to https://wla.esourcingportal.com and download the procurement documents for more information.
The contracting authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time. The contracting authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with the contracting authority shall be incurred entirely at the applicant’s/tenderer’s risk. Please go to https://wla.esourcingportal.com and download the procurement documents for more information.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, Strand
London
WC2 A2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court
Royal Courts of Justice, Strand
London
WC2 A2LL
UK
VI.5) Date of dispatch of this notice
12/02/2020