Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Denbighshire County Council
Wynnstay Road
Ruthin
LL15 1YN
UK
Telephone: +44 1824712612
E-mail: procurment@denbighshire.gov.uk
NUTS: UKL13
Internet address(es)
Main address: www.denbighshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
I.1) Name and addresses
Flintshire County Council
County Hall, Mold
Flintshire
CH7 6NA
UK
Telephone: +44 1352701814
E-mail: procurement@denbighshire.gov.uk
NUTS: UKL23
Internet address(es)
Main address: www.flintshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Postal Services (Hybrid Mail and Collection & Delivery)
II.1.2) Main CPV code
64100000
II.1.3) Type of contract
Services
II.1.4) Short description
Denbighshire and Flintshire County Councils would like to procure a Hybrid Mail Solution (print and postage) and a Postal Collection and Delivery Service.
The procurement of the above will assist Denbighshire and Flintshire County Council to modernise and transform their Outgoing mail and parcel services whilst at the same time provide best value. The overall aim of the project is to provide not only an efficient and effective mail and parcel delivery service but to also reduce costs and officer time which are associated with this service.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
213 462.50
GBP/ Highest offer:
1 123 600.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Provision of Hybrid Mail
II.2.2) Additional CPV code(s)
48000000
64100000
II.2.3) Place of performance
NUTS code:
UKL13
UKL23
II.2.4) Description of the procurement
Lot 1 is for the provision of Hybrid Mail at both Denbighshire & Flintshire County Councils.
Further details can be found at https://supplierlive.proactisp2p.com/Account/Login
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Provision of Collection & Delivery of Mail
II.2.2) Additional CPV code(s)
64100000
II.2.3) Place of performance
NUTS code:
UKL13
UKL23
II.2.4) Description of the procurement
Lot 2 is for the Collection & Delivery of mail for both Denbighshire and Flintshire County Councils.
Further details can be found here https://supplierlive.proactisp2p.com/Account/Login
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 077-183405
Section V: Award of contract
Lot No: 1
Title: Provision of Hybrid Mail
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/02/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 3
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Financial Data Management PLC
Unit 7 Electra Business Park, 160 bidder street
London
E164ES
UK
Telephone: +44 02070551600
NUTS: UKI4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 213 462.50
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Provision of Collection & Delivery of Mail
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section VI: Complementary information
VI.3) Additional information
Instructions
1. Log in to PROACTIS at https://supplierlive.proactisp2p.com
2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3
3. Click the “Sign Up” button at the bottom of the window
4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.
5. Please make a note of the Organisation ID and User Name, then click “Register”
6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable details.
8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.
9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)
10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)
11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.
12. In the Finish screen please enter a new password and note all your Login details for future reference.
13. Now click “Complete Registration” and you will enter the Supplier Network page.
14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.
15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please
ensure that you select the correct one.
16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ
and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download
all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for
Bidders document.
17. You can now either create your response”, or “Decline” this opportunity.
(WA Ref:99935)
VI.4) Procedures for review
VI.4.1) Review body
Supreme Court
The Royal Courts of Justice
LONDON
UK
Internet address(es)
URL: www.denbighshire.gov.uk
VI.4.2) Body responsible for mediation procedures
Supreme Court
The Royal Courts of Justice
London
UK
VI.5) Date of dispatch of this notice
13/02/2020