Contract notice
Section I: Contracting
authority
I.1) Name and addresses
London Borough of Tower Hamlets
Mulberry Place, 5 Clove Crescent
London
E14 2BG
UK
Contact person: Mr Andrew Shorter
Telephone: +44 2073644752
E-mail: procurement@towerhamlets.gov.uk
NUTS: UKI42
Internet address(es)
Main address: http://www.towerhamlets.gov.uk
Address of the buyer profile: http://www.towerhamlets.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.londontenders.org/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.londontenders.org/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
G5373 Community Information Panels
Reference number: DN463801
II.1.2) Main CPV code
79340000
II.1.3) Type of contract
Services
II.1.4) Short description
London Borough of Tower Hamlets is seeking expression of interests from suitable and experienced organisations to install, maintain, repair and clean its community information panels via a concessions agreement while maximising coverage and ensuring the best value for money.
The Council has 43 CIPs as static 6 sheet advertising sites across the borough. Currently, the exposure received from these is 50 % for the Council via coverage wholly on one side while the other side is used entirely for external advertising by the contractor.
The Council is now looking to agree a new 10-year contract (7 + 3). The successful contractor will be expected to meet the Council’s objectives below as well as take full responsibility for the installation, maintenance, repair and cleaning of the panels. In addition to this, the contractor will be responsible for the display and maintenance of artwork.
The successful contractor is expected to pay the Council an annual remuneration for the provision of the land upon which the CIPs will be erected, while the Council accepts that the contractor will recoup profits from the sale of advertising.
The Council’s objectives are to:
— increase the number of the CIPs to gain increased exposure across the borough,
— convert as many of the existing static 43 CIPs to digital as possible,
— guarantee larger coverage in the borough for key Council communication campaigns, and more advertising impressions,
— guarantee a significant portion of advertising space on any digital panels for Council campaigns,
— ensure reasonable remuneration for site rental,
— ensure adequate access to advertising time for the Council’s own needs.
II.1.5) Estimated total value
Value excluding VAT:
4 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
22462000
31523000
45316100
79340000
79341000
79341100
79341200
79341400
II.2.3) Place of performance
NUTS code:
UKI42
II.2.4) Description of the procurement
The tender process will be running over a 3-month period in order to provide bidders adequate time to work with the Council’s Planning Department, highways team and any other external bodies to understand the installation requirements and feed into their bids.
The Council has attached a list of 20 potential new sites with the support of the planning team – which have been deemed as either:
— Amber (Could potentially be supported subject to further information or a slight relocation),
— Green (No immediate concerns and likely to be supported) in initial reports.
While this preliminary research has been provided, it should be used as a guide and bidders are advised to carry out their own investigations.
Organisations wishing to express their interest are requested to register on the London Tenders Portal (www.londontenders.org) where the opportunity documentation will be available for download. You will be required to complete an online questionnaire.
Organisations must ensure that access to the system is available to their representatives dealing with the contract and that this contact is updated as and when required.
The Council will not be liable for the lack of delegated access within the organisation and will not send any documentation regarding the opportunity, which shall be exclusively available through the portal.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
4 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
The contract shall be for a period of 10 years made up of an initial 7-year term with an optional extension of 3 years to be invoked by mutual agreement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Suppliers are responsible for allowing sufficient time to submit their application. The Council accepts no liability whatsoever for tenders that are not submitted due to internet connectivity issues, transmission delays or errors.
Council is an equal opportunities employer and a supporter of ethical Governance, our protocol can be found HERE Or via http://www.towerhamlets.gov.uk/
If you require any further information prior to submit and expression of interest please contact the Council via email procurement@towerhamlets.gov.uk quoting the contract internal reference number.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
In the procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/05/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
12/05/2020
Local time: 12:30
Place:
Legal Department, Mulberry Place, 5 Clove Crescent, E14 2BG
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
London Borough of Tower Hamlets
Mulberry Place, 5 Clove Crescent
London
E14 2BG
UK
Telephone: +44 2073644752
E-mail: procurement@towerhamlets.gov.uk
Internet address(es)
URL: www.towerhamlets.gov.uk
VI.5) Date of dispatch of this notice
13/02/2020