Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Oxford Direct Services Ltd
Oxford City Council, St.Aldates
Oxford
OX1 1DS
UK
E-mail: procurement@oxford.gov.uk
NUTS: UKJ14
Internet address(es)
Main address: https://www.odsgroup.co.uk/
Address of the buyer profile: https://www.odsgroup.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply Chain Partnering for the Provision of Building Materials and Associated Products
Reference number: DN387153
II.1.2) Main CPV code
44100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Oxford Direct Services Ltd (ODSL) invited tenders for the award of a single contract for the provision of a supply and/or delivery of trade material commodities and associated services to ODS Ltd. These materials will be used to carry out approximately 30 000 repairs and maintenance to Council buildings, other contracts and major projects by over 200 operatives and subcontractors.
It was the intention of ODSL that any contract resulting from this competitive dialogue would commence for a period of 4 years with the option to extend for up to a further 3 years in 1 year increments undertaken subject to the supplier meeting pre-determined performance targets.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
16 000 000.00
GBP/ Highest offer:
28 000 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ14
II.2.4) Description of the procurement
Oxford Direct Services Ltd (ODSL) and Oxford Direct Services Trading Ltd (ODSTL) invited tenders for the award of:
— option 1: a fully managed supply chain and materials contract for the provision of a supply and delivery of trade material commodities and associated services to ODSL and ODSTL, or
— option 2: supply of materials contract.
These materials will be used to carry out approximately 48 000 repairs and maintenance to Council buildings, other contracts and major projects by over 200 operatives and sub-contractors. Currently the number of jobs that require materials is 23 000 with some 165 000 lines.
The main objectives of this procurement are to significantly reduce the costs in the supply chain and the number of visits made by operatives to stores and supplier, whilst improving ‘Right First Time’ fixes by ensuring stock availability and increasing the productivity of our operatives to deliver more jobs per week.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 025-054920
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/02/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 3
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Grafton Merchanting GB Ltd
Oxford
UK
NUTS: UKJ14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
16 000 000.00
GBP
/ Highest offer:
28 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Oxford City Council
Oxford
OX1 1DS
UK
VI.5) Date of dispatch of this notice
17/02/2020