Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Wokingham Borough Council
Civic Offices, Shute End
Wokingham
RG40 1BN
UK
Contact person: Mr Richard Turner
Telephone: +44 1189746000
E-mail: R.Turner@wokingham.gov.uk
NUTS: UKJ11
Internet address(es)
Main address: http://www.wokingham.gov.uk
Address of the buyer profile: https://procontract.due-north.com/Opportunities/Index?p=679bb2ba-7898-4a4c-b4e3-c8eb6a07a3dc&v=2
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Electoral Printing Services
Reference number: DN447025
II.1.2) Main CPV code
79811000
II.1.3) Type of contract
Services
II.1.4) Short description
Wokingham Borough Council has secured a contract for the provision of electoral printing services, covering all elections and referenda during the contract period and printing for registration purposes.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
100 000.00
GBP/ Highest offer:
200 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ11
II.2.4) Description of the procurement
Whilst the tender was divided into separate lots for election printing (lot 1) and registration printing (lot 2), the selected candidate was successful in lot 3, which combined both services into a single integrated contract. Accordingly, the contract award is not divided into lots.
Wokingham Borough Council invited tenders for the provision of electoral printing services, covering all elections and referenda during the contract period and printing for registration purposes.
The tender was divided into 3 lots:
Lot 1: Election printing – to cover all elections and referenda;
Lot 2: Registration printing – covering all printing for registration purposes;
Lot 3: Both of lots 1 and 2 in a single integrated contract.
WCB currently runs local elections by thirds, meaning we have elections on 3 consecutive years with a fallow year in the 4th year, before the cycle starts again. There are also scheduled national elections taking place during the period and the possibility of snap national elections and by-elections in any of our Borough wards or parishes.
There is a high level of residential development going on across the Borough, such that our electorate/councillor ratios will soon trigger a boundary review. The number of wards and the frequency of our scheduled elections may therefore be subject to change during the lifetime of this contract.
The electoral register is currently updated on an annual basis, whereby every property needs to be sent a Household Enquiry Form (HEF), through 3 stages of canvass. In accordance with regulation, we also issue ‘Invitation to Register’ forms to potential new registrants on a weekly basis.
Proposals to make the canvass process more cost effective are currently being considered by Central Government. Printing requirements for HEF’s in the future are expected to be based on data matching, with only those properties that have not been matched being sent a form. The impact of this is that we expect the HEF requirements to reduce substantially, although we believe there may be a requirement to send a communication to matched households to confirm whom we have registered.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70 %
Price
/ Weighting:
30 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 220-540007
Section V: Award of contract
Lot No: 3
Contract No: DN447025
Title: Electoral Printing Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/02/2020
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Civica Election Services Ltd
2263092
The Election Centre, 33 Clarendon Road, Wood Green
London
N8 0NW
UK
E-mail: electionservices@civica.co.uk
NUTS: UKI43
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
100 000.00
GBP
/ Highest offer:
200 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice of England and Wales
7 Rolls Buildings, Fetter Lane
London
EC4A 1NL
UK
Telephone: +44 2079477156
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The relevant deadlines depend on the specific nature of the remedies required and are defined in Regulations 93 & 94 of the Public Contracts Regulations 2015.
VI.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
20/02/2020