Contract notice
Section I: Contracting
authority
I.1) Name and addresses
City Building (Glasgow) LLP
350 Darnick Street
Glasgow
G21 4BA
UK
Telephone: +44 1412872328
E-mail: maureen.mitchell@citybuildingglasgow.co.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.citybuildingglasgow.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11002
I.1) Name and addresses
City Building (Contracts) LLP
350 Darnick Street
Glasgow
G21 4BA
UK
E-mail: maureen.mitchell@citybuildingglasgow.co.uk
NUTS: UKM82
Internet address(es)
Main address: www.citybuildingglasgow.co.uk
I.1) Name and addresses
The Wheatley Housing Group Ltd
25 Cochrane Street
Glasgow
G1 1HL
UK
Telephone: +44 8004797979
E-mail: procurement@wheatley-group.com
NUTS: UKM82
Internet address(es)
Main address: http://www.wheatley-group.com
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10306
I.1) Name and addresses
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
UK
Telephone: +44 1412876403
E-mail: corporateprocurement@glasgow.gov.uk
NUTS: UKM82
Internet address(es)
Main address: www.glasgow.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: A subsidiary of 2 public bodies
I.5) Main activity
Other: Construction, Building Services, Maintenance and Manufacturing
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Hire of Plant, Refuse Skips and Support Services
Reference number: CBG135
II.1.2) Main CPV code
43300000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Hire of plant, refuse skips and support services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
31120000
43300000
44613700
43812000
42900000
44211110
44212230
44423200
44511510
44613000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow and Central Belt of Scotland.
II.2.4) Description of the procurement
Hire of plant equipment, refuse skips and support services. The successful bidder will be responsible for the provision of a fully managed one-stop comprehensive hire service for plant equipment, refuse skips and support services. The framework will be with a sole provider. The successful bidder will have the capacity and expertise to establish, operate and manage a one stop hire shop within the confines of City Building (Glasgow) LLP's complex at 350 Darnick Street Glasgow G21 4BA and will also provide the services of an on-site dedicated account manager and two hire desk implants.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Option to extend up to a further period of 24 months at City Building (Glasgow) LLP's absolute and sole discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders must comply with the undernoted financial requirements in relation to minimum turnover, trading performance and balance sheet strength in order to participate in the tendering process:
— minimum turnover
Applicants require a minimum turnover level of 10 000 000 GBP.
— trading performance ratio
An overall positive outcome on pre-tax profits over a 3-year period. Exceptional items occurring in the normal course of business can be excluded from calculation. The above would be expressed in the ratio pre-tax profits/turnover.
— balance sheet strength
Net worth of the organisation must be positive.
Intangibles can be included for purposes of the total asset figure.
The above would be expressed in the ratio total assets/total liabilities.
The above ratios and minimum turnover requirements should be calculated on last set of accounts filed at Companies House.
For non-UK Companies, ratios and minimum turnover should be calculated on information contained in the most recent audited accounts.
Bidders who have been trading for less than 3 years must provide evidence that they have met the above minimum financial requirements for the period during which they have been trading.
Bidders who do not comply with the above financial requirements but are part of a group, can provide a parent guarantee if the parent company satisfies the financial requirements stipulated above.
Where the bidder is a group of economic operators (such as a consortium), at least one of the members of that group must demonstrate compliance with minimum financial requirements.
CBG reserves the right, at its own discretion, to seek such other information from the bidder in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the bidder’s economic and financial standing.
Minimum level(s) of standards required:
Employer’s liability insurance — the organisation/consultant shall take out and maintain throughout the period of their services Employer’s liability insurance to the value of at least 10 000 000 GBP in respect of any one claim and unlimited in the period.
Public liability insurance — the organisation/consultant shall take out and maintain throughout the period of their services public liability insurance to the value of at least 5 000 000 GBP in respect of any one claim and unlimited in the period including pollution and contamination cover (sudden and unforeseen) and in the aggregate. This policy should cover the removal and disposal of asbestos.
Products insurance — the organisation/consultant shall take out and maintain throughout the period of their services products liability insurance to the value of at least 5 000 000 GBP in respect of any one claim and in the aggregate.
Professional indemnity insurance — the organisation/consultant shall take out and maintain throughout the period of their services and for a further 3 years on completion of their service, professional indemnity insurance to the value of at least 5 000 000 GBP in respect of any one claim and in the aggregate.
Motor insurance — the organisation/consultant shall take out and maintain throughout the period of their services, at least statutory Motor insurance cover as per the Road Traffic Act 1988.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
ESPD(S) question 4C.1.2
Provide 2 relevant examples from within the last 3 years that demonstrate your organisation has the relevant and necessary skills, expertise and experience to deliver the service required by CBG. For each relevant example the following information should be provided but is not limited to:
1) An overview of the contract including customer name, contract start and completion date and contract value;
2) A thorough and detailed description for each example of the scope of the requirement and service provided by you demonstrating experience in an on-site managed service or similar dedicated arrangement with a large scale hire of plant contract the same or similar in scope and complexity to the CBG requirement. Bidders who cannot provide examples on an onsite arrangement can provide examples where they have controlled a contract the same or similar to CBG’s requirement from a single location;
3) Innovation aspects provided by the bidder for each example to include details of any service development and innovation to improve performance and efficiency.
Your response to this question should not exceed, for each example, 4 x A4 sides, this page count includes all text (Arial font 11), photographs, figures and diagrams.
Where a submission exceeds the maximum number of pages indicated per example, no account will be taken of the content of the pages beyond the maximum.
Weighting
The weighting will be out of 100 with 50 % attributed to each example. A minimum pass mark of 60 out of 100 is required overall for this question. Any bidder who fails to achieve the minimum score for this question will be excluded from the process at this stage and the price submission will not be considered.
CBG will take an overall view on the bidder’s response and use the scoring methodology as stated in the tender documents.
Minimum level(s) of standards required:
The successful bidder or company working on their behalf will be required to provide evidence of a current and valid waste carrier licence certificate. The final disposal site for the waste items should hold an appropriate waste management licence as awarded by a regulatory authority.
Hand and arm vibration legislation
It is a condition of this contract that all machinery/power tools provided must adhere to current Hand and Arm Vibration (HAV) Legislation i.e the Control of Vibration at Work Regulations 2005 and in particular the Approved Code of Practice L140.
Bidder must confirm adherence.
Noise
It is a condition of the contract that all hand tools provided must adhere to the Control of Noise at Work Regulations 2005 and in particular Guidance document L108 Controlling noise at work.
Bidders must confirm adherence.
The successful bidder, or any company working on their behalf to deliver hire of asbestos plant should hold a licence restricted to ancillary work with asbestos to ensure compliance with the Control of Asbestos Regulations 2012.
The successful bidder or company working on their behalf will be required to submit a copy of their asbestos licence or that of the Company working on their behalf.
Quality assurance: ISO9001 or equivalent or procedures in place meet City Building (Glasgow) LLP's standards as detailed in the tender documents and ESPD Guidance Document.
Environmental management standards: ISO14001 or equivalent or procedures in place meet City Building (Glasgow) LLP's standards as detailed in the tender documents and ESPD Guidance Document.
Health and safety: OHSAS18001 or ISO45001 or procedures in place meet City Building (Glasgow) LLP's standards as detailed in the tender documents and ESPD Guidance Document.
Refer to City Building (Glasgow) LLP's ESPD Guidance Documents for further information.
http://www.citybuildingglasgow.co.uk/tenders/ for further information regarding economic, environmental and social or employment-related considerations. This document can also be found within the attachments area of PCS-T.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 187-454804
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/04/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
15/04/2020
Local time: 12:00
Place:
350 Darnick Street Glasgow G214BA
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Approx 4 years.
VI.3) Additional information
Economic operators may be excluded from this competition if they are in any situation referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Bidders amendments-bidders must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to the offer. Bidders will be required to complete the bidders amendment certificate contained in the buyers attachment area of PCS-T.
TUPE — CBG considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006(TUPE) may apply. It is the bidder’s responsibility to take their own advice and consider whether TUPE is likely to apply in the particular circumstance of the contract and act accordingly.
Non-collusion — bidders will be required to complete the non collusion certificate contained within the buyers attachment area of PCS-T.
Freedom of Information (FOI) — Information on the FOI Act is within instruction to bidders. Bidders must note the implications of this legislation and ensure that any information they wish City Building (Glasgow) LLP to consider withholding is specifically indicated on the FOI Certificate contained within buyers attachment area of PCS-T. (NB City Building(Glasgow) LLP does not bind itself to withhold this information).
Additional information relevant to this tender can be found in the tender documents, terms and conditions and ESPD(S) guidance document located in the buyer attachment area of Public Contract Scotland — Tender (PCS-T).
Potential future requirements — the winning bidder will be expected during the duration of the contract to support City Building (Glasgow) LLP in any new operational initiatives/systems that may be implemented which may involve IT integration. Additional services may be required during the course of the contract.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 15183. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
City Building (Glasgow) LLP expects the successful bidder to deliver a range of community benefits meeting City Building (Glasgow) LLP's priorities in partnership with City Building(Glasgow) LLP, to maximise the added benefit from the contract.
Community benefits will be mandatory on a pass/fail basis and will therefore not be evaluated as part of the tender evaluation. Community benefits will therefore be a contractual requirement and form part of the awarded contact. The successful bidder will be obliged to deliver their commitments. This element will be monitored continuously throughout the contract life and measured via KPI’s.
Bidders must commit to paying 0,5 % of the annual income derived from this contract with CBG to Community Benefits the detail of which to be determined by CBG, acting reasonably, following constructive discussions with the successful bidder.
(SC Ref:608495)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9DA
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
City Building (Glasgow) LLP must, by notice in writing as soon as possible, after the decision has been made,inform all bidders and candidates concerned of its decision to award the contract. City Building (Glasgow) LLP must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 86 of the Public Contract (Scotland) Regulations 2015 ‘the Regulations’). City Building (Glasgow) LLP is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sherriff Court or the Court of Session where as a consequence of a breach by City Building (Glasgow) LLP, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that City Building (Glasgow) LLP must not enter into the contract unless the proceedings are determined,discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to City Building (Glasgow) LLP seeking further clarification on the notice, to which City Building (Glasgow) LLP must respond within 15 days. Economic operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
VI.5) Date of dispatch of this notice
21/02/2020