Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Prosper Procurement Ltd
Mistral House, Kingfisher Way, Silverlink Business Park
Newcastle upon Tyne
NE28 9NX
UK
Contact person: Mr Tim Jennett
Telephone: +44 1912594645
E-mail: info@prosper.uk.com
NUTS: UKC
Internet address(es)
Main address: http://prosper.uk.com/
Address of the buyer profile: http://prosper.uk.com/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=70d921d9-6f46-ea11-80ff-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=70d921d9-6f46-ea11-80ff-005056b64545
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Dynamic Purchasing System (DPS) for Compliance and Facilities Management Services
Reference number: DN424794
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
Prosper seeks to establish a dynamic purchasing system (DPS) for compliance and facilities management services for use by its members and other Public Sector Contracting Bodies within North East of England, Cumbria and North Yorkshire.
The DPS comprises the following Sections / Categories (Lots):
Section 1: Compliance
Lot 1: Heating Services;
Lot 2: Legionella and Water Hygiene Management and Cyclical Testing.
Section 2: Soft FM
Lot 3: Cleaning Services;
Lot 4: Grounds Maintenance and Landscaping Services.
Section 3: Hard FM
Lot 5: Electrical Services;
Lot 6: Extraction and Ventilation Services;
Lot 7: Security Systems, Servicing and Maintenance.
Section 4: Full FM Service provision
Lot 8: Full FM Service.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Heating Services
II.2.2) Additional CPV code(s)
44620000
45232141
45331000
50720000
71314310
II.2.3) Place of performance
NUTS code:
UKC
UKD1
UKE2
II.2.4) Description of the procurement
This lot is for the provision of servicing, testing, maintenance and repair services for heating systems.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
There is no limited to the number of candidates that may be appointed to the DPS. All candidates satisfying the selection criteria will be admitted to the system and will be invited to any subsequent ‘call for competition’ issued by any contracting body in the category.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2: Legionella and Water Hygiene Management and Cyclical Testing
II.2.2) Additional CPV code(s)
45232430
50510000
71600000
71700000
71800000
71900000
II.2.3) Place of performance
NUTS code:
UKC
UKD1
UKE2
II.2.4) Description of the procurement
The lot is for the provision of Legionella and Water hygiene management and cyclical testing services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
There is no limited to the number of candidates that may be appointed to the DPS. All candidates satisfying the selection criteria will be admitted to the system and will be invited to any subsequent ‘call for competition’ issued by any contracting body in the category.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3: Cleaning Services
II.2.2) Additional CPV code(s)
90600000
90910000
II.2.3) Place of performance
NUTS code:
UKC
UKD1
UKE2
II.2.4) Description of the procurement
This lot is for the provision of cleaning services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
There is no limited to the number of candidates that may be appointed to the DPS. All candidates satisfying the selection criteria will be admitted to the system and will be invited to any subsequent ‘call for competition’ issued by any contracting body in the category.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4: Grounds Maintenance and Landscaping Services
II.2.2) Additional CPV code(s)
71421000
77300000
77314000
II.2.3) Place of performance
NUTS code:
UKC
UKD1
UKE2
II.2.4) Description of the procurement
This lot is for the provision of grounds maintenance and landscaping services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
There is no limited to the number of candidates that may be appointed to the DPS. All candidates satisfying the selection criteria will be admitted to the system and will be invited to any subsequent ‘call for competition’ issued by any contracting body in the category.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Lot 5: Electrical Testing and Maintenance Services
II.2.2) Additional CPV code(s)
45310000
50532000
50711000
71314100
II.2.3) Place of performance
NUTS code:
UKC
UKD1
UKE2
II.2.4) Description of the procurement
This lot is for the provision of electrical testing, servicing, maintenance and repair services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
There is no limited to the number of candidates that may be appointed to the DPS. All candidates satisfying the selection criteria will be admitted to the system and will be invited to any subsequent ‘call for competition’ issued by any contracting body in the category.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Lot 6: Extraction and Ventilation Services
II.2.2) Additional CPV code(s)
45331000
45331200
71315400
71315410
71321400
II.2.3) Place of performance
NUTS code:
UKC
UKD1
UKE2
II.2.4) Description of the procurement
This lot is for the provision of servicing, maintenance and repair services for extraction and ventilation systems.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
There is no limited to the number of candidates that may be appointed to the DPS. All candidates satisfying the selection criteria will be admitted to the system and will be invited to any subsequent ‘call for competition’ issued by any contracting body in the category.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Lot 7: Security Systems, Servicing and Maintenance
II.2.2) Additional CPV code(s)
31625000
31625300
35120000
42961100
45312000
50610000
79711000
II.2.3) Place of performance
NUTS code:
UKC
UKD1
UKE2
II.2.4) Description of the procurement
This lot is for the provision of comprehensive servicing, repair and maintenance of security systems.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
There is no limited to the number of candidates that may be appointed to the DPS. All candidates satisfying the selection criteria will be admitted to the system and will be invited to any subsequent ‘call for competition’ issued by any contracting body in the category.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Lot 8: Full FM Service Provision
II.2.2) Additional CPV code(s)
79993000
II.2.3) Place of performance
NUTS code:
UKC
UKD1
UKE2
II.2.4) Description of the procurement
This lot is aimed at organisations that are able to provide a comprehensive FM service. The scope will include but is not limited to the scope of all activities identified in the lots 1-7.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
There is no limited to the number of candidates that may be appointed to the DPS. All candidates satisfying the selection criteria will be admitted to the system and will be invited to any subsequent ‘call for competition’ issued by any contracting body in the category.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/04/2030
Local time: 00:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
26/02/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Prosper is acting as a central purchasing body in relation to this procurement.
The DPS will be available for use by the authority, its members and other contracting bodies within North East, Cumbria and North Yorkshire, including but not limited to:
Registered social landlords: https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
Local authorities: https://www.gov.uk/find-local-council
Educational establishments: https://get-information-schools.service.gov.uk/
https://www.gov.uk/check-a-university-is-officially-recognised
NHS bodies: https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx
Police, fire and rescue: https://www.police.uk/forces/
http://www.cfoa.org.uk/12072
Registered charities: http://apps.charitycommission.gov.uk/showcharity/registerofcharities/RegisterHomePage.aspx
Access to the DPS will be subject to the approval of the authority.
Any organisation able to access this DPS will be referred to in the documentation as a contracting body.
VI.4) Procedures for review
VI.4.1) Review body
Prosper Procurement Ltd
Mistral House, Kingfisher Way, Silverlink Business Park
Newcastle upon Tyne
NE28 9NX
UK
Telephone: +44 1912594645
E-mail: info@prosper.uk.com
VI.5) Date of dispatch of this notice
21/02/2020