Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Belfast Harbour Commissioners (‘BHC’)
Harbour Office, Corporation Square
Belfast
BT1 3AL
UK
Contact person: Eugene McBride
Telephone: +44 2890554422
E-mail: tenders@belfast-harbour.co.uk
NUTS: UKN06
Internet address(es)
Main address: https://www.belfast-harbour.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.belfast-harbour.co.uk/corporate/corporate-tender
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.belfast-harbour.co.uk/corporate/corporate-tender
I.6) Main activity
Port-related activities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Multi-Discipline Consultancy Framework
II.1.2) Main CPV code
71530000
II.1.3) Type of contract
Services
II.1.4) Short description
Belfast Harbour Commissioners (BHC) requires a range of construction consultancy services associated with various development and port related projects within the Belfast Harbour Estate and to meet this requirement, intends to procure a number of framework agreements for the provision of such services. The required consultancy services have been split into the following lots:
Lot 1: Civil and structural engineer;
Lot 2: Mechanical and electrical engineer;
Lot 3: Architect;
Lot 4: Project manager/quantity surveyor.
BHC intends to conduct this tender process by following the procedures laid down in the Utilities Contracts Regulations 2016. Interested parties should note however that not all of the services that may be required under any framework agreements awarded relate to BHC's regulated port activities.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Civil and Structural Engineer
II.2.2) Additional CPV code(s)
71247000
71248000
71300000
71311000
71312000
71500000
71520000
71521000
71530000
71540000
II.2.3) Place of performance
NUTS code:
UKN06
Main site or place of performance:
Belfast Harbour Estate.
II.2.4) Description of the procurement
Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence June 2020 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of 5 years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 3 occasions for 12 months each time. The framework agreement will therefore have a maximum potential duration of 8 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot value is estimated between 500 000 GBP and 550 000 GBP p.a. Appointment to the framework agreement does not provide any exclusivity or any guarantee of any minimum volume of work. The size of projects awarded may vary significantly and largely comprise smaller scale projects. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of 2 000 000 GBP.
Lot No: 2
II.2.1) Title
Mechanical and Electrical Engineer
II.2.2) Additional CPV code(s)
71247000
71248000
71300000
71314100
71315000
71310000
71320000
71321000
71323100
71330000
71333000
71334000
71500000
71520000
71521000
71530000
71540000
II.2.3) Place of performance
NUTS code:
UKN06
Main site or place of performance:
Belfast Harbour Estate.
II.2.4) Description of the procurement
Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence June 2020 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of 5 years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 3 occasions for 12 months each time. The framework agreement will therefore have a maximum potential duration of 8 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
720 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot value is estimated between 90 000 GBP and 100 000 GBP p.a. Appointment to the framework agreement does not provide any exclusivity or any guarantee of any minimum volume of work. The size of projects awarded may vary significantly and largely comprise smaller scale projects. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of 360 000 GBP.
Lot No: 3
II.2.1) Title
Architect
II.2.2) Additional CPV code(s)
71000000
71210000
71220000
71221000
71223000
71247000
71248000
71250000
71251000
71500000
II.2.3) Place of performance
NUTS code:
UKN06
Main site or place of performance:
Belfast Harbour Estate.
II.2.4) Description of the procurement
Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence June 2020 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of 5 years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 3 occasions for 12 months each time. The framework agreement will therefore have a maximum potential duration of 8 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot value is estimated between 350 000 GBP and 400 000 GBP p.a. Appointment to the framework agreement does not provide any exclusivity or any guarantee of any minimum volume of work. The size of projects awarded may vary significantly and largely comprise smaller scale projects. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of 1 400 000 GBP.
Lot No: 4
II.2.1) Title
Project Manager/Quantity Surveyor
II.2.2) Additional CPV code(s)
71000000
71210000
71240000
71244000
71246000
71247000
71248000
71251000
71311000
71321100
71322100
71330000
71333000
71500000
71520000
71521000
71530000
71540000
71541000
II.2.3) Place of performance
NUTS code:
UKN06
Main site or place of performance:
Belfast Harbour Estate.
II.2.4) Description of the procurement
Further information is available in the PQQ. It is currently anticipated that any framework agreement awarded will commence June 2020 and continue thereafter (subject to any earlier termination in accordance with its terms) for an initial period of 5 years. Following expiry of the initial period, BHC may, acting at its discretion and subject to the terms of the framework agreement, extend the framework agreement on up to 3 occasions for 12 months each time. The framework agreement will therefore have a maximum potential duration of 8 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot value is estimated between 250 000 GBP and 300 000 GBP p.a. Appointment to the framework agreement does not provide any exclusivity or any guarantee of any minimum volume of work. The size of projects awarded may vary significantly and largely comprise smaller scale projects. To be eligible for shortlisting, bidders must meet a minimum turnover threshold of 1 000 000 GBP.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
All bidders (including all consortium members) must be capable of providing minimum insurance levels of:
(a) employer's liability 10 000 000 GBP;
(b) public liability insurance 10 000 000 GBP; and
(c) professional liability insurance 10 000 000 GBP each and every occurrence.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4) Objective rules and criteria for participation
Further information will be provided in the pre-qualification questionnaire and invitation to tender documents.
III.1.6) Deposits and guarantees required:
BHC reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.
III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As set out in the contract documentation.
III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Subject to the status and involvement of the parties, BHC may require the parties to commit to joint and several liability in respect of the contract. Alternatively, BHC may require the lead operator to take total responsibility or a consortium to form a legal entity before entering into any contract.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As specified in the procurement documents. The framework agreement will require unlimited liability from the successful bidders.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 16
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/03/2020
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
BHC reserves the right at any time to:
— reject any or all responses and to cancel or withdraw from this procurement at any stage,
— award a contract without prior notice,
— change the basis, the procedures and timescales set out or referred to within the procurement documents, or
— require a bidder to clarify any submissions in writing and/or to provide additional information.
Bidders who wish to participate in this procurement will be required to provide contact details before downloading the tender documents. Bidders who fail to provide their details to BHC or register in this manner will not receive any clarifications or updated information provided by BHC during the tender process. The costs of responding to this notice and participation in the process will be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties. The tender process has been structured into 4 lots, as described above. Bidders are permitted to apply for one or more lots, and there is no limit on the number of lots which may be applied for. A maximum of 4 bidders will be appointed to each lot. Please note however that BHC reserves the right to terminate the tender process for any lot at any time, not to award a framework agreement for any lot(s) and furthermore, to award a contract for part of a lot, acting at its discretion.
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JF
UK
Telephone: +44 2890554422
E-mail: office@courtsni.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:
BHC will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to all bidders. The standstill period provides time for unsuccessful bidders to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations 2016 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
VI.4.4) Service from which information about the review procedure may be obtained
Belfast Harbour Commissioners
Harbour Office, Corporation Square
Belfast
BT1 3AL
UK
Telephone: +44 2890554422
Internet address(es)
URL: http://www.belfast-harbour.co.uk
VI.5) Date of dispatch of this notice
21/02/2020