Social and other specific services – public contracts
Contract award notice
Section I: Contracting
authority
I.1) Name and addresses
The Council of the Borough of Kirklees
High Street, West Yorkshire
Huddersfield
HD1 2NF
UK
Contact person: Lyndon Peasley
Telephone: +44 1484221000
E-mail: lyndon.peasley@kirklees.gov.uk
NUTS: UKE44
Internet address(es)
Main address: http://www.kirklees.gov.uk
Address of the buyer profile: https://www.yortender.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Carers Breaks
Reference number: KMCAS-134
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Kirklees Council (‘the Council’) has commissioned a service to provide carers’ breaks and emergency carers breaks within the Kirklees area. This has been achieved by the provision of a service delivered to the person the carer cares for (‘Cared-for-Person’ or ‘Service User’). The tender was divided into 2 lots:
Lot 1: Carers' breaks service — the aim of this service is to provide opportunities for eligible carers to experience a break by taking over their caring role and providing support directly to the cared-for person allowing the carer to achieve their identified outcomes;
Lot 2: Short notice emergency carer breaks — the aim of this service is to provide emergency carer breaks at short notice, to reduce pressure on carers when they are struggling to continue with their caring role.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
5 399 980.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Carers' Breaks Service
II.2.2) Additional CPV code(s)
85323000
85320000
85000000
II.2.3) Place of performance
NUTS code:
UKE44
Main site or place of performance:
The Borough of Kirklees.
II.2.4) Description of the procurement
Due to the anticipated value of the service, the contract was awarded by a process akin to the competitive procedure with negotiation without further publication of a call for competition. Kirklees Council (‘the Council’) has commissioned a service to provide carers’ breaks within the Kirklees area. This has been achieved by the provision of a service delivered to the person the carer cares for (‘Cared-for-Person’ or ‘Service User’). For the purpose of this service specification a Carer is someone who provides unpaid care support to a person or people of any age (i.e. adult or child) resident in the Kirklees administrative area requiring support because of physical disability; mental ill health; autism spectrum condition, sensory impairment; substance misuse; long-term condition; learning disability; or illness / problems usually associated with getting older for example frailty or dementia. The service provides opportunities for eligible carers to experience a break by taking over their caring role and providing support directly to the cared-for-person allowing the carer to achieve their identified outcomes.
The contract will commence on 1.4.2020 and expire on 31.3.2025, with an option to extend for a further period, or for successive periods, up to 31.3.2030.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Carers' Breaks Service
II.2.2) Additional CPV code(s)
85323000
85320000
85000000
II.2.3) Place of performance
NUTS code:
UKE44
Main site or place of performance:
The Borough of Kirklees.
II.2.4) Description of the procurement
Due to the anticipated value of the service, the contract was awarded by a process akin to the competitive procedure with negotiation without further publication of a call for competition. Kirklees Council (‘the Council’) has commissioned a service to provide short notice emergency carer breaks within the Kirklees area. This has been achieved by the provision of a service delivered to the person the carer cares for (‘Cared-for-Person’ or ‘Service User’). For the purpose of this service specification, a carer is someone who provides unpaid care support to a person or people of any age (i.e. adult or child) resident in the Kirklees administrative area, requiring support because of physical disability; mental ill health; autism spectrum condition, sensory impairment; substance misuse; long-term condition; learning disability; or illness/problems usually associated with getting older for example frailty or dementia. The aim of the service is to provide emergency carer breaks at short notice to reduce pressure on carers when they are struggling to continue with their caring role.
The contract is expected to commence on 1.4.2020 and expire on 31.3.2025, with an option to extend for a further period, or for successive periods, up to 31.3.2030.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council is currently identifying demand patterns for this service and will review the requirements of this service during the initial contract period. This review may result in a substantial increase or decrease to the hours of Service operation and correlated changes to prices and targets. This change may include additional night-time provision.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Procedure involving negotiations
IV.1.11) Main features of the award procedure:
The Council has awarded the contract(s) to the bidder offering the most economically advantageous tender in accordance with the evaluation criteria and weightings detailed in the invitation to tender document. Quality forms 70 % whilst price forms 30 % of the final score. The successful bidder met the minimum requirements in full, as stipulated in the selection questionnaire, and had the highest combined evaluation score (quality and price).
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 158-391550
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Carers' Breaks Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/02/2020
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Carers Trust Mid Yorkshire
Milford House, Unit 9 Shaw Park, Silver Street, Aspley
Huddersfield
HD5 9AF
UK
E-mail: kevin.cooper@CTMY.org.uk
NUTS: UKE44
Internet address(es)
URL: http://www.carerstrustmidyorkshire.org.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 4 674 980.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Carers' Breaks Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/02/2020
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Carers Trust Mid Yorkshire
Milford House, Unit 9 Shaw Park, Silver Street, Aspley
Huddersfield
HD5 9AF
UK
E-mail: kevin.cooper@CTMY.org.uk
NUTS: UKE44
Internet address(es)
URL: http://www.carerstrustmidyorkshire.org.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 725 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
It should be noted that the contract relates to services that fall under the ‘light touch’ regime of Regulations 74 to 77 of the PCR 2015. This procurement exercise was run in accordance with the PCR 2015 as they apply to ‘light touch‘ services. While the Council followed a process similar to the competitive procedure with negotiation under the PCR 2015 neither that fact nor any other statements, acts or omissions of the Council.
In connection with this procurement exercise should be taken as indicating that the Council intends to be bound by the provisions of the PCR 2015 or the general principles of the treaty on the functioning of the European Union to any greater extent than applies by law.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework),Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1) and I.3) of this notice above. If an appeal regarding the award of the contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than 3 months after that date. Where the contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ineffective.
VI.5) Date of dispatch of this notice
24/02/2020