Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Keele
Procurement Office, Finance Department, Innovation Centre 2, Keele University Science and Innovation Park, Staffordshire
Keele
ST5 5NH
UK
Contact person: Theresa Bill
Telephone: +44 1782734047
E-mail: t.bill@keele.ac.uk
NUTS: UKG24
Internet address(es)
Main address: https://www.keele.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/universityofkeele/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/universityofkeele/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/universityofkeele/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement — Marketing and Events Support for Keele University including Keele ERDF Funded Programmes
Reference number: KU/261/TB/RM/2019
II.1.2) Main CPV code
79342000
II.1.3) Type of contract
Services
II.1.4) Short description
Tenders are invited from interested parties for inclusion in a framework agreement for marketing and events support for Keele University and will include projects part funded from the European Regional Development Fund (ERDF). These currently include the approved projects of the Smart Energy Network Demonstrator (SEND); the Keele University Science and Innovation Park Smart Innovation Hub (SIH); and Business Bridge; which collectively form part of the New Keele Deal. Additional projects subject to ERDF funding approval may also be included under this framework within the stated estimated framework value.
The framework agreement is divided into 6 lots covering specific goods/services and the University envisage appointing up to 3 service providers in each lot although the University reserves the right to vary this number. Tenderers can bid for one or more lots.
The estimated budget is 700 000,00 GBP but no guarantee is given as to the levels of expenditure under the framework.
II.1.5) Estimated total value
Value excluding VAT:
700 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Advertising, Campaign and Media Services
II.2.2) Additional CPV code(s)
79341000
79310000
72413000
79340000
79341100
79341200
79341400
79416000
II.2.3) Place of performance
NUTS code:
UKG24
II.2.4) Description of the procurement
Lot 1: Advertising, campaign and media services.
Keele University is seeking organisations or consortia to work with project teams, directorates and departments within the University and/or companies within the other lots, to provide advertising, campaign, media and PR support.
Further information is given in the tender specification in Section 2 of the invitation to tender (ITT).
II.2.5) Award criteria
Criteria below:
Quality criterion: RElevant experience and expertise of key named individuals assigned to performing the contract for the framework agreement — marketing and events support for Keele University including Keele ERDF Funded Programmes
/ Weighting: 250
Quality criterion: Approach and methodology for the delivery of the contract for the framework agreement — marketing and events support for Keele University including Keele ERDF Funded Programmes
/ Weighting: 450
Price
/ Weighting:
300
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Lot No: 2
II.2.1) Title
Lead Generation
II.2.2) Additional CPV code(s)
79411100
79413000
II.2.3) Place of performance
NUTS code:
UKG24
II.2.4) Description of the procurement
Lot 2: Lead generation.
Keele University is seeking organisations or consortia to work with project teams, directorates and departments within the University and/or companies within the other lots, to provide lead generation support.
Further information is given in the tender Specification in Section 2 of the invitation to tender (ITT).
II.2.5) Award criteria
Criteria below:
Quality criterion: Relevant experience and expertise of key named individuals assigned to performing the contract for the framework agreement — marketing and events support for Keele University including Keele ERDF Funded Programmes
/ Weighting: 250
Quality criterion: Approach and methodology for the delivery of the contract for the framework agreement — marketing and events support for Keele University including Keele ERDF Funded Programmes
/ Weighting: 450
Price
/ Weighting:
300
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Lot No: 3
II.2.1) Title
Event Organisation and Support
II.2.2) Additional CPV code(s)
79952000
II.2.3) Place of performance
NUTS code:
UKG24
II.2.4) Description of the procurement
Lot 3: Event organisation and support.
Keele University is seeking organisations or consortia to work with project teams, directorates and departments within the University and/or companies within the other lots, to manage and/or support the organisation of a range of events.
Further information is given in the tender specification in Section 2 of the invitation to tender (ITT).
II.2.5) Award criteria
Criteria below:
Quality criterion: Relevant experience and expertise of key named individuals assigned to performing the contract for the framework agreement — marketing and events support for Keele University including Keele ERDF Funded Programmes
/ Weighting: 250
Quality criterion: Approach and methodology for the delivery of the contract for the framework agreement — marketing and events support for Keele University including Keele ERDF Funded Programmes
/ Weighting: 450
Price
/ Weighting:
300
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Lot No: 4
II.2.1) Title
Photography and Videography Services
II.2.2) Additional CPV code(s)
79961350
79961000
79961100
92110000
II.2.3) Place of performance
NUTS code:
UKG24
II.2.4) Description of the procurement
Lot 4: Photography and videography services.
Keele University is seeking organisations or consortia to work with project teams, directorates and departments within the University and/or companies within the other lots, to provide videography and photography services.
Further information is given in the tender specification in Section 2 of the invitation to tender (ITT).
II.2.5) Award criteria
Criteria below:
Quality criterion: Relevant experience and expertise of key named individuals assigned to performing the contract for the framework agreement — marketing and events support for Keele University including Keele ERDF Funded Programmes
/ Weighting: 250
Quality criterion: Approach and methodology for the delivery of the contract for the framework agreement — marketing and events support for Keele University including Keele ERDF Funded Programmes
/ Weighting: 450
Price
/ Weighting:
300
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Lot No: 5
II.2.1) Title
Marketing Collateral
II.2.2) Additional CPV code(s)
22000000
22100000
22310000
22459100
22462000
22815000
22852000
30199700
30199710
30199730
30199740
39298700
79822500
II.2.3) Place of performance
NUTS code:
UKG24
II.2.4) Description of the procurement
Lot 5: Marketing collateral.
Keele University is seeking organisations or consortia to work with project teams, directorates and departments within the University and/or companies within the other lots, to design, produce and/or procure a range of hard copy and marketing collateral.
Further information is given in the tender specification in section 2 of the invitation to tender (ITT).
II.2.5) Award criteria
Criteria below:
Quality criterion: Relevant experience and expertise of key named individuals assigned to performing the contract for the framework agreement — marketing and events support for Keele University including Keele ERDF Funded Programmes
/ Weighting: 250
Quality criterion: Approach and methodology for the delivery of the contract for the framework agreement — marketing and events support for Keele University including Keele ERDF Funded Programmes
/ Weighting: 450
Price
/ Weighting:
300
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Lot No: 6
II.2.1) Title
Branding and Design Services
II.2.2) Additional CPV code(s)
79822500
79415200
II.2.3) Place of performance
NUTS code:
UKG24
II.2.4) Description of the procurement
Lot 6: Branding and design services.
Keele University is seeking organisations or consortia to work with project teams, directorates and departments within the University and/or companies within the other lots, to produce and/or support design work that will underpin the development of a series of campaigns to promote the individual projects (SEND, Business Bridge, Smart Innovation Hub) and/or the programme (New Keele Deal) as a whole.
Further information is given in the tender specification in section 2 of the invitation to tender (ITT).
II.2.5) Award criteria
Criteria below:
Quality criterion: Relevant experience and expertise of key named individuals assigned to performing the contract for the framework agreement — marketing and events support for Keele University including Keele ERDF Funded Programmes
/ Weighting: 250
Quality criterion: Approach and methodology for the delivery of the contract for the framework agreement — marketing and events support for Keele University including Keele ERDF Funded Programmes
/ Weighting: 450
Price
/ Weighting:
300
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 18
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/04/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
01/04/2020
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The framework agreement is divided into 6 lots covering specific goods/services and the University envisage appointing up to 3 service providers in each lot although the University reserves the right to vary this number. Tenderers can bid for one or more lots. Further information on each of the lots is given in the tender specification in section 2 of the invitation to tender (ITT).
The University will call-off pieces of work under the framework either by:
Directly awarding the work to one of the framework service providers without reopening competition or by carrying out a further competition with the framework services providers in the
given lot to which the work relates.
The University will take into account the quantity, value and characteristics of the goods and/or services required when determining the method of call-off for a given piece of work. The choice of the method of call-off will be down to the sole discretion of the University after taking into account these factors.
Tenderers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the tenderer in connection with taking part in this procurement, regardless of whether such costs arise as a direct or indirect consequence of any amendments made to the procurement documents by the University at any time.
The SEND, SIH and Business Bridge projects are part-funded from the European Regional Development Fund (ERDF) as part of the European Structural and Investment Funds England Growth Programme 2014-2020 and other Funding partners. The marketing and events services required for these projects are also part funded by ERDF.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WCA2 2LL
UK
Telephone: +44 2079477882
Internet address(es)
URL: https://www.justice.gov.uk
VI.4.2) Body responsible for mediation procedures
University of Keele, Procurement Office, Finance Department, Innovation Centre 2, Keele University Science and Innovation Park, Staffordshire
Keele
ST5 5NH
UK
Telephone: +44 1782734047
E-mail: t.bill@keele.ac.uk
Internet address(es)
URL: https://www.keele.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Any review proceedings should be promptly brought to the attention of the Director of Finance of the University at the address provided above, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015 ('PCR 2015'). Any review proceedings must be brought within the time-scales specified by the applicable law, including without limitation, PCR 2015. In accordance with PCR 2015, the University will incorporate a minimum 10 calendar day standstill period from the date information on the award of the contract is communicated to tenderers.
VI.4.4) Service from which information about the review procedure may be obtained
University of Keele, Procurement Office, Finance Department, Innovation Centre 2, Keele University Science and Innovation Park, Staffordshire
Keele
ST5 5NH
UK
Telephone: +44 1782734047
E-mail: t.bill@keele.ac.uk
Internet address(es)
URL: https://www.keele.ac.uk
VI.5) Date of dispatch of this notice
26/02/2020