Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Department for Infrastructure
Clarence Court Adelaide Street
Belfast
BT2 8GB
UK
E-mail: pb2@infrastructure-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Department for Infrastructure
Clarence Court Adelaide Street
Belfast
BT2 8GB
UK
E-mail: pb2@infrastructure-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DfI Roads and Rivers – Provision of Fleet Maintenance for Commercial Vehicles over 3 500 kg
Reference number: CfT 2322913
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Department has a need to establish a call-off contractual arrangement in order to support its in-house maintenance operations. The contract is designed to provide the Department with a facility to have overspill work undertaken which occurs when in-house capacity is not sufficient to meet operational requirements. Please note that as this is a support service for the current in-house Departmental operation, it is not guaranteed that work will be required on all vehicle manufacturer types or models throughout the duration of the contract. The majority of work under this contract will not be pre-booked. Therefore, the appointed contractor(s) will be required to accept work on an ad-hoc basis. Where work has been pre-booked, the Department may need to cancel the booking due to operational requirements at short notice. In these circumstances the Department will not accept any charges for the cancellation.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 900 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Ballykeel Workshop
II.2.2) Additional CPV code(s)
50100000
50200000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Department has a need to establish a call-off contractual arrangement in order to support its in-house maintenance operations. The contract is designed to provide the Department with a facility to have overspill work undertaken which occurs when in-house capacity is not sufficient to meet operational requirements. Please note that as this is a support service for the current in-house Departmental operation, it is not guaranteed that work will be required on all vehicle manufacturer types or models throughout the duration of the contract. The majority of work under this contract will not be pre-booked. Therefore, the appointed contractor(s) will be required to accept work on an ad-hoc basis. Where work has been pre-booked, the Department may need to cancel the booking due to operational requirements at short notice. In these circumstances the Department will not accept any charges for the cancellation.
II.2.5) Award criteria
Quality criterion: Mandatory requirements
/ Weighting: Pass/Fail
Price
/ Weighting:
100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Although the total estimated contract value of all lots in section II.1.7) is 1 900 000 GBP. Actual spend will be dependent on future demand and budget allocation.
Lot No: 2
II.2.1) Title
Northbrook Workshop
II.2.2) Additional CPV code(s)
50100000
50200000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Department has a need to establish a call-off contractual arrangement in order to support its in-house maintenance operations. The contract is designed to provide the Department with a facility to have overspill work undertaken which occurs when in-house capacity is not sufficient to meet operational requirements. Please note that as this is a support service for the current in-house Departmental operation, it is not guaranteed that work will be required on all vehicle manufacturer types or models throughout the duration of the contract. The majority of work under this contract will not be pre-booked. Therefore, the appointed contractor(s) will be required to accept work on an ad-hoc basis. Where work has been pre-booked, the Department may need to cancel the booking due to operational requirements at short notice. In these circumstances the Department will not accept any charges for the cancellation.
II.2.5) Award criteria
Quality criterion: Mandatory requirements
/ Weighting: Pass/Fail
Price
/ Weighting:
100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Although the total estimated contract value of all lots in section II.1.7) is 1 900 000 GBP. Actual spend will be dependent on future demand and budget allocation.
Lot No: 3
II.2.1) Title
Arvalee Workshop
II.2.2) Additional CPV code(s)
50100000
50200000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Department has a need to establish a call-off contractual arrangement in order to support its in-house maintenance operations. The contract is designed to provide the Department with a facility to have overspill work undertaken which occurs when in-house capacity is not sufficient to meet operational requirements. Please note that as this is a support service for the current in-house Departmental operation, it is not guaranteed that work will be required on all vehicle manufacturer types or models throughout the duration of the contract. The majority of work under this contract will not be pre-booked. Therefore, the appointed contractor(s) will be required to accept work on an ad-hoc basis. Where work has been pre-booked, the Department may need to cancel the booking due to operational requirements at short notice. In these circumstances the Department will not accept any charges for the cancellation.
II.2.5) Award criteria
Quality criterion: Mandatory requirements
/ Weighting: Pass/Fail
Price
/ Weighting:
100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Although the total estimated contract value of all lots in section II.1.7) is 1 900 000 GBP. Actual spend will be dependent on future demand and budget allocation.
Lot No: 4
II.2.1) Title
Silverhill Workshop
II.2.2) Additional CPV code(s)
50100000
50200000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Department has a need to establish a call-off contractual arrangement in order to support its in-house maintenance operations. The contract is designed to provide the Department with a facility to have overspill work undertaken which occurs when in-house capacity is not sufficient to meet operational requirements. Please note that as this is a support service for the current in-house Departmental operation, it is not guaranteed that work will be required on all vehicle manufacturer types or models throughout the duration of the contract. The majority of work under this contract will not be pre-booked. Therefore, the appointed contractor(s) will be required to accept work on an ad-hoc basis. Where work has been pre-booked, the Department may need to cancel the booking due to operational requirements at short notice. In these circumstances the Department will not accept any charges for the cancellation.
II.2.5) Award criteria
Quality criterion: Mandatory requirements
/ Weighting: Pass/Fail
Price
/ Weighting:
100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Although the total estimated contract value of all lots in section II.1.7) is 1 900 000 GBP. Actual spend will be dependent on future demand and budget allocation.
Lot No: 5
II.2.1) Title
Armagh Workshop
II.2.2) Additional CPV code(s)
50100000
50200000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Department has a need to establish a call-off contractual arrangement in order to support its in-house maintenance operations. The contract is designed to provide the Department with a facility to have overspill work undertaken which occurs when in-house capacity is not sufficient to meet operational requirements. Please note that as this is a support service for the current in-house Departmental operation, it is not guaranteed that work will be required on all vehicle manufacturer types or models throughout the duration of the contract. The majority of work under this contract will not be pre-booked. Therefore, the appointed contractor(s) will be required to accept work on an ad-hoc basis. Where work has been pre-booked, the Department may need to cancel the booking due to operational requirements at short notice. In these circumstances the Department will not accept any charges for the cancellation.
II.2.5) Award criteria
Quality criterion: Mandatory requirements
/ Weighting: Pass/Fail
Price
/ Weighting:
100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Although the total estimated contract value of all lots in section II.1.7) is 1 900 000 GBP. Actual spend will be dependent on future demand and budget allocation.
Lot No: 6
II.2.1) Title
Seaforde Workshop
II.2.2) Additional CPV code(s)
50100000
50200000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Department has a need to establish a call-off contractual arrangement in order to support its in-house maintenance operations. The contract is designed to provide the Department with a facility to have overspill work undertaken which occurs when in-house capacity is not sufficient to meet operational requirements. Please note that as this is a support service for the current in-house Departmental operation, it is not guaranteed that work will be required on all vehicle manufacturer types or models throughout the duration of the contract. The majority of work under this contract will not be pre-booked. Therefore, the appointed contractor(s) will be required to accept work on an ad-hoc basis. Where work has been pre-booked, the Department may need to cancel the booking due to operational requirements at short notice. In these circumstances the Department will not accept any charges for the cancellation.
II.2.5) Award criteria
Quality criterion: Mandatory requirements
/ Weighting: Pass/Fail
Price
/ Weighting:
100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Although the total estimated contract value of all lots in section II.1.7) is 1 900 000 GBP. Actual spend will be dependent on future demand and budget allocation.
Lot No: 7
II.2.1) Title
Seagoe Workshop
II.2.2) Additional CPV code(s)
50100000
50200000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Department has a need to establish a call-off contractual arrangement in order to support its in-house maintenance operations. The contract is designed to provide the Department with a facility to have overspill work undertaken which occurs when in-house capacity is not sufficient to meet operational requirements. Please note that as this is a support service for the current in-house Departmental operation, it is not guaranteed that work will be required on all vehicle manufacturer types or models throughout the duration of the contract. The majority of work under this contract will not be pre-booked. Therefore, the appointed contractor(s) will be required to accept work on an ad-hoc basis. Where work has been pre-booked, the Department may need to cancel the booking due to operational requirements at short notice. In these circumstances the Department will not accept any charges for the cancellation.
II.2.5) Award criteria
Quality criterion: Mandatory requirements
/ Weighting: Pass/Fail
Price
/ Weighting:
100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Although the total estimated contract value of all lots in section II.1.7) is 1 900 000 GBP. Actual spend will be dependent on future demand and budget allocation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 140-344949
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Ballykeel Workshop
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/02/2020
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 11
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Trucks and Vans NI Ltd
Diamond Trucks Mallusk Road
Newtownabbey
BT36 4LB
UK
E-mail: iain.latimer@diamondtrucks.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 295 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Northbrook Workshop
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/02/2020
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 11
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
NI Trucks Ltd
3 Mallusk Road
Newtownabbey
BT36 4PP
UK
E-mail: jmckeen@ni-trucks.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 275 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Arvalee Workshop
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/02/2020
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 11
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MC Farland Ltd
52 Drumduff Road Beragh, Sixmilecross
Omagh
BT79 0SD
UK
E-mail: mcfarlandltd@aol.com
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 370 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: 4
Title: Silverhill Workshop
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/02/2020
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 11
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
NI Trucks Ltd
3 Mallusk Road
Newtownabbey
BT36 4PP
UK
E-mail: jmckeen@ni-trucks.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 215 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: 5
Title: Armagh Workshop
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/02/2020
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 11
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
NI Trucks Ltd
3 Mallusk Road
Newtownabbey
BT36 4PP
UK
E-mail: jmckeen@ni-trucks.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 430 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: 6
Title: Seaforde Workshop
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/02/2020
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 11
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
NI Trucks Ltd
3 Mallusk Road
Newtownabbey
BT36 4PP
UK
E-mail: jmckeen@ni-trucks.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 160 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Contract No: 7
Title: Seagoe Workshop
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/02/2020
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 11
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
T B F Thompson Garvagh Ltd
Killyvally Road, Garvagh
Coleraine
BT51 5JZ
UK
E-mail: donnag@tbfthompson.com
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 155 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
VI.3) Additional information 2, Contract monitoring. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering. on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach. satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in DfI for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a certificate of unsatisfactory performance and the contract may be terminated. The issue of a certificate of unsatisfactory performance will result in the contractor being excluded from all procurement competition being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate.
VI.4) Procedures for review
VI.4.1) Review body
Hight Court, Royal Courts of Justice
Belfast
UK
VI.5) Date of dispatch of this notice
26/02/2020